Enterprise Portal Presentation

1
Enterprise Portal Presentation

• Miami-Dade County Public Schools

2
MDCPS Background

• Fourth largest school district
• Over 340 public schools over 80 Charter schools
• Serving 2,400 square miles
• Over 340,000 students
• Over 45,000 employees over 5,000 Charter
  employees
• Services 180 different home languages
• Mobility rate 27

3
The Big Picture

• The Vision
• Have all users connected to all information at
  anytime
• The Challenges
• Schools under state sanction
• Need to increase parental involvement
• Giving our users access to their systems in one
  area
• Providing our parents an easy and consistent way
  to monitor their childs progress
• Connect silo systems
• Reduce paper-based systems
• Provide easy and consistent access to information

4
MDCPS Foundation

• Active Directory Account and Auto Update MIIS
  and ILM
• Password Synchronization P-Synch
• District Email Outlook Exchange
• District wide Gradebook Global Scholar /
  Excelsior
• Metro Ethernet to each remote site
• Patch Management and Virus Protection Big Fix
  and Sophos
• Data Warehouse Microsoft SQL
• OLAP (On-line Analytical Processing tool) -
  Cognos
• Self Service for Technology Support - HEAT

5
MDCPS Foundation

• District-wide federated library catalog -Destiny
• District-wide assessment tool Edusoft
• District-wide instructional applications,
  including
• Riverdeep Destination Series
• Voyager Solo and Ticket to Read
• Jamestown Navigator
• Plato Learning
• Library Reference Databases-Groliers, SIRS, Gale,
  Facts on File, etc
• District-wide test generator - ExamView

6
Implementation/Timeline
2009 - 2010 Business Partners Food
Service Live_at_Edu Links to Learning Teacher
Assessment Volunteer SAP SOS Employee
Self-Service SharePoint 2010

• 2008 - 2009
• Attendance
• Intervention
• SPOT
• SES
• Weekly Briefing
• Internship
• Professional Development
• RiverDeep
• Unified Communications (OCS)

2007 - 2008 District and Community Deployment
Global Registration System
Enterprise Portal 2006 - 2007 Infrastructure
and Employee Portal with Collaboration

• Portal LiteMay 1, 2006

7
Decision Making Process

• Key Criteria
• Existing infrastructure and skill sets
• Scalability
• Technology partners and third party services
• Flexibility
• Rapid Development
• Why SharePoint?
• Experience with Microsoft Products
• Mature Microsoft Exchange Environment (ADS)
• Successful Portal Lite
• Established Personnel and Student Data Warehouse
• Microsoft Platform throughout District
• Good Partner Relationship with Microsoft

8
The Solution - www.dadeschools.net
9
Lessons Learned on Portal Deployment
10
Lessons Learned

• Portal Lite
• Over Estimating Services, Under Estimating Staff
• Over Estimating Community and Parents Technical
  Awareness
• Mapping and Establishing Environments Beforehand
• Change Control in Place
• Getting all Parts to Work Together
• Limited best practice for MOSS as it as a new
  product
• Deployment issues (test -gt staging -gt production)
• No build process

11
Portal Infrastructure and Build
12
Overview

• Active Directory Environment
• Historically decentralized AD environment
• Portal project coincided with AD migration
  project
• DMZ forest was created for student and parent
  accounts
• Initially intended for web applications only

13
Initial Infrastructure Build

• Environment architecture and design
• Security architecture and certificates
• Hardware sizing and implementation
• Active Directory Schema modifications
• Database architecture and build
• Data Warehouse interface and data positioning
• Development and Integration environments
• Active Directory provisioning and replication

14
Hardware
15
Replication Topology
16
Account Creation and Management

• Dynamic Provisioning into AD
• Guardians identified with a PIN and questions
  about the student
• Guardians linked to student as an attribute
• of the AD user object
• Password self-reset
• M-Techs P-Synch software used
• Users register challenge QA for self reset

17
Single Sign-On
Version 3 single sign-on (Web SSO) technology
used for transparent access to resources
An overlaying system of session tickets allow
uses to login once and access disparate
applications
18
Storage and Backup

• Backup Strategy
• 20 TB fiber channel SAN space allocated for the
  portal
• 20 TB lower cost FATA drives allocated as a
  staging area
• Staging area is backed up nightly to a tape
  library
• Selected collaboration sites are kept on
  different retention schedules

19
Resources to Maintain

• 2 System Administrators handle all updating to
  environments
• 2 Exchange Specialists (Part time)
• 1 Database Administrator (Part time)
• 3 .Net Developers
• 1 Network Analyst (Part time)