Ohio Articulation and Transfer Clearinghouse Update

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Ohio Articulation and Transfer Clearinghouse
Update
2006 Ohio Higher Education Computing Council
Conference April 21, 2006 Jim Ginzer Program
Manager Articulation and Transfer Clearinghouse
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What Well Cover

• Policy
• Articulation and Transfer Clearinghouse
  Architecture
• Campus Interface Architecture
• Summaries

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Articulation and Transfer Clearinghouse (ATC)
Purpose

• Exchange of transcripts among Ohio State-Assisted
  higher education institutions
• Provide information that insures equitable and
  consistent treatment of key courses during
  transfer evaluation and planning
• Also
• Extend electronic transcript exchange to campuses
• Introduce web-service architecture to Board of
  Regents
• Possibly supports use of platform by other
  applications
• Provide a future electronic transcript exchange
  platform for use by high schools, private
  institutions, and career/technical institutions

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How Are We Implementing the Policy?

• Ohio Transfer Module (OTM)
• Transfer Articulation Guides (TAGs)
• Agree-upon Learning Outcomes Associated with the
  OTM and TAGs
• Guarantee Transfer and Application of Courses
  that Map to Learning Outcomes
• Guarantee Preferential Admissions
• Provide Advising Tools
• Provide a Mechanism for Annotating Transcripts
  with Agreed-upon, Mapped Courses

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How does this all fit together?

• Institution
• Academic Policies
• Schools/Departments
• General Education Requirements
• Programs/Majors
• Course Catalogs
• Class Schedules
• Transcripts

• Board of Regents
• Legislative Policies
• Discipline Areas
• Ohio Transfer Module
• Transfer Articulation Guides
• Learning Outcomes (OANs)
• Term-by-Term Submissions of Approved Courses
• Supplements

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Transfer Articulation Guide Development

• What?
• Specific courses guaranteed to transfer and apply
  to degrees
• General education and beginning courses within
  the major
• Advising tool for 38 majors
• Largest collaborative higher education curriculum
  project in the history of the state

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TAG Development

• Who?
• Faculty Panels
• 38 panels and 514 faculty
• Campus review and acceptance
• A reiterative process

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TAG Discipline Areas
1. Arts Humanities Art History Dance English Literature Fine Arts Music Philosophy Theatre 2. Social and Behavioral Sciences Anthropology Economics Geography History Political Science Psychology Sociology
3. Education Professional Education Module Professional Education Module with Advising Recommendations for Middle School Math Professional Education Module with Advising Recommendations for Middle School Science Professional Education Module with Advising Recommendations for AYA Math Professional Education Module with Advising Recommendations for AYA Science Professional Education Module with Advising Recommendations for Intervention Specialist 3. Education Professional Education Module Professional Education Module with Advising Recommendations for Middle School Math Professional Education Module with Advising Recommendations for Middle School Science Professional Education Module with Advising Recommendations for AYA Math Professional Education Module with Advising Recommendations for AYA Science Professional Education Module with Advising Recommendations for Intervention Specialist
4. Engineering Engineering Technology Aerospace, Agriculture, Civil, Mechanical Engineering Bioengineering, Biomedical Engineering Chemical, Environmental Engineering Computer, Electrical Engineering Industrial Engineering Memorandum of Understanding (MOU) - Bachelor of Science in Technology Electrical Engineering Mechanical Engineering Construction Engineering Industrial - Bachelor of Individualized Studies - Baccalaureate in Organizational Leadership 5. Science and Mathematics Biology Chemistry Geology Mathematics Physics
4. Engineering Engineering Technology Aerospace, Agriculture, Civil, Mechanical Engineering Bioengineering, Biomedical Engineering Chemical, Environmental Engineering Computer, Electrical Engineering Industrial Engineering Memorandum of Understanding (MOU) - Bachelor of Science in Technology Electrical Engineering Mechanical Engineering Construction Engineering Industrial - Bachelor of Individualized Studies - Baccalaureate in Organizational Leadership 6. Health Dietetics Health Information Management Medical Laboratory Nursing
4. Engineering Engineering Technology Aerospace, Agriculture, Civil, Mechanical Engineering Bioengineering, Biomedical Engineering Chemical, Environmental Engineering Computer, Electrical Engineering Industrial Engineering Memorandum of Understanding (MOU) - Bachelor of Science in Technology Electrical Engineering Mechanical Engineering Construction Engineering Industrial - Bachelor of Individualized Studies - Baccalaureate in Organizational Leadership 8. Communications Communication Studies Journalism Public Relations Advertising Telecommunication
7. Business Business 8. Communications Communication Studies Journalism Public Relations Advertising Telecommunication
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Example Starting in WI 2006

• Suppose OSU has indicated that MATH123 matches
  the learning outcomes of OTM001
• Suppose CSCC has indicated that MTH 166 matches
  the learning outcomes of OTM001
• Suppose WSUN has indicated that MTHM101 and
  MTHM102 together match the learning outcomes of
  OTM001
• WSUN also has indicated that MTHM200 matches the
  learning outcomes of OTM 001
• Suppose I take MTH166 at CSCC in AU2005 no
  match!
• Suppose I take MTH166 at CSCC in WI2006 and apply
  to transfer to WSU and OSU after SP2006
• ATC supplements my transcript destined for OSU
  with OTM001 and MATH123 information
• ATC supplements my transcript destined for WSUN
  with OTM001 and MTHM101 and MTHM102 information
  as well as MTHM200

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Doesnt CAS already do this?

• CAS provides similar information for planning
  purposes
• ATC provides support for official transcript
  exchange when a student moves between campuses
• We will continue to address the overall Ohio
  Transfer and Articulation Architecture with CAS

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Statewide Articulation and Transfer Architecture
CAS
ATC
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Transcript Process Flow
Sending Institution or Agent
Receiving Institution or Agent
ATC
5. Acknowledge Final Delivery
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Central Articulation and Transfer Clearinghouse
Architecture

• Web Services Oriented Architecture
• Business Rules
• Business Process Management
• Enterprise Services Bus
• Postsecondary Education Standards Council XML and
  DTS for Content and Transport
• Business Intelligence Tool
• Updated Database Management System

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How Did we Settle on Suppliers?

• Gartner Consulting Documentation
• Some Benchmarking of Other Industries
• Web Searches
• Vendor Interviews
• Vendor Visits
• Vendor Demos
• Test Case

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Campus Interface Strategy

• Heavy reliance on campus expertise
• Will utilize a pilot group of campuses
• ATC will support multiple mechanisms to connect
  ATC with campus SIS
• Project will use existing products and tools for
  data extraction as much as possible
• Final direction will depend on institutional
  factors
• Type of SIS and overall institutional IT
  environment
• Expect volatility in this arena with SIS and
  separate vendors both capable of producing PESC
  XML
• Board of Regents has funding to support some
  institutional work

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PESC XML Transcript

• PESC Implementation Guide
• ATC Implementation Details
• Working session
• Implementation Guide
• Review of Feb 05 Meeting Topics
• Implementation Details

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ATC Supplement

• XML Document created as transcript flows through
  ATC.
• Contains OAN and OTM information generated by the
  ATC.
• Currently in working draft form.
• Will work with XML Pilot Group and SIS interface
  vendors to determine formatting.
• ATC Supplement Implementation Guide Review

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Current and Potential Partnerships

• Campuses
• For XML and SIS Interface Testing
• For SIS Interface Development
• Suppliers
• Central Clearinghouse Tools
• SIS Interfaces
• OSC
• Hosting
• Purchasing
• Other Applications
• CAS
• Data Exchange

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Future Opportunities and Expansions?

• Other Articulation and Transfer Tools Will Reside
  on the New Architecture
• Course Materials Submission
• Course Material Reviews
• Student and Advisor Support Tools
• Campus Self-Configuration
• Migrate BOR Data Collection and Queries to New
  Architecture
• Implement Other OSC Initiatives on New
  Architecture
• Career/Technical Schools
• Private Institutions
• High Schools
• Out of State Neighboring Institutions

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Summary

• Value
• Students Transcripts are Moved Efficiently and
  Accurately Using Secure Electronic Means.
  Students Courses are Treated Equitably and
  Consistently
• Advisors Have Access to Up-to-Date Transfer Rules
  and, In the Future, Transfer Advising Tools
• Registrars Reduce Cost of Handling Paper
  Transcripts and Manually Entering Academic Data
  for Transfer Students
• Tax Payers See Improved Educational Attainment of
  the Population
• Policy Implementers
• Collaborations
• Ohio Higher Education Institutions
• ATC Central and Institutional Interface Suppliers
• CAS
• Hosting and Possibly Other Applications at
  OSC/SOCC
• Innovations
• Enabling the Board of Regents with Flexibility
  Inherent a Web Services Architecture Using
  Business Rules and Business Process Management
  Software Products
• Enabling the Campuses for XML Communications and
  Electronic Transcript Exchange

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The Direction
Campus Interface Functionality
Articulation And Transfer Functionality
Future Applications
SOA Architecture Rules and Process Management
Software
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Contact Information

• Jim Ginzer
• Program Manager
• Articulation and Transfer Clearinghouse
• 30 E. Broad St., 36th Floor
• Columbus, OH 43215-3414
• [phone]
• jginzer_at_regents.state.oh.us