Title: Sally Alexander, Director 970 491 7726 (Direct)
1Office of Risk Management Insurance
- Sally Alexander, Director 970 491 7726 (Direct)
- Sally.alexander_at_colostate.edu
- Mona Steinke, Program Assistant 970 491 1432
- OFFICE OF RISK MANAGEMENT INSURANCE
- 141A General Services Building
- Campus Delivery 6002
- Front Desk 970 491 6745
- Fax 970 491 4804
2Office of Risk Management Insurance
3Office of Risk Management Insurance
- International Travel Procedures
- April 1, 2009
- Prior to Pre Trip travel Voucher all travelers
must register with Risk Management prior to
departure - All international travel pre trip travel vouchers
in academic units require Deans signature
BEFORE sent to the Provosts Office for approval - For Administrative units pre trip travel
vouchers require Vice Provost/ Vice Presidents
signature before it is sent to Provosts Office
4Office of Risk Management Insurance
- Provosts Office Proposed Flow Chart for
International Travel Approval Process. - See http//www.provost.colostate.edu/index.asp?url
Resources/faculty_affairs - See Step 2B.
5Office of Risk Management Insurance
- Why Register with Risk Management?
- Insurance Coverage
- International emergency response
6Office of Risk Management Insurance
- Improvements in the system since April 1, 2009
- Time Period.
- From 6 weeks notice to 5 to 7 days.
- Online registration system
- More efficient, quicker, easy to use.
- Travel Advisory Waiver
- Language has been improved. Contact Office of
General Counsel if you have questions.
7Office of Risk Management Insurance
- Online registration
- Http//www.ehs.colostate.edu/WRisk/travelHome.aspx
- Select Intl Travel Application
- Need CSU EID.
- Who? All CSU Faculty and Employees traveling
internationally on CSU business (whether using
CSU funds or not.) - Either individual travelers, or administrative
assistants in charge of pre trip travel. - Generate an approval notice to be printed out and
attached to pre trip travel voucher for approval.
8Office of Risk Management Insurance
- Countries subject to a US State Department Travel
Advisory require EACH traveler to complete and
sign a travel advisory waiver, and fax it to Risk
Management at 1-4804. - For current travel advisories http//travel.state.
gov/travel/cis_pa_tw/tw/tw_1764.html
9Office of Risk Management Insurance
- Students!!!
- CSU EID status
- Where traveler has a student status as recorded
in CSU EID notification will be sent to OIP. - Students traveling as employees- RM
- Students traveling internationally as part of
their student status OIP - OIP will require students to complete
documentation, and will require a waiver where
travel is to a destination subject to a US State
Dept Travel Advisory -
10Office of Risk Management Insurance
- Whats New?
- Continue to look at ways to streamline process
- Kuali Travel Portal
- Office of International Education
- International Emergency Response planning
Public Safety Team. - No registration prior to departure, means that
trip expenses may not be reimbursed. -
11Office of Risk Management Insurance
- Whats Covered?
- Reasonable medical expenses
- Medically necessary evacuation
- Repatriation of remains
- Security evacuation
- Liability auto accidents
- Lost document assistance
- Translation services
- In country assistance
-
12Office of Risk Management Insurance
- Whats NOT Covered?
- Spouse or dependents.
- Personal / private/ for pleasure trips
- Intentional / criminal acts.
- Immigration/ visa violations
- Trip cancellation/ delay coverage. (Cost of plane
tickets in the event of cancellation or delay
based on an insurable event.) -
13Office of Risk Management Insurance
- How to file a claim?
- Most common Medical Expenses for treatment
(illness) received while on official CSU
business. - Keep all receipts, invoices etc of your doctors/
hospital visit, keep copies of correspondence
with personal health insurer. - Contact Risk Management immediately on your
return - Risk Management will assist you in submitting
claim. Chubb will send correspondence (admitting,
denying, payment directly to you. ) We have 30
days to notify Chubb. - Insurance is Excess so need to submit to
personal health insurer first. -
14Office of Risk Management Insurance
- Sally Alexander, Director 970 491 7726 (Direct)
- Sally.alexander_at_colostate.edu
- Mona Steinke, Program Assistant 970 491 1432
- OFFICE OF RISK MANAGEMENT INSURANCE
- 141A General Services Building
- Campus Delivery 6002
- Front Desk 970 491 6745
- Fax 970 491 4804
15Office of Risk Management Insurance
- Other contacts
- Provosts Office http//www.provost.colostate.edu
/index.asp?urlResources/faculty_affairs - Travel Services http//busfin.colostate.edu/trv.as
px - Office of International Programs (for ALL
Students) http//wsprod.colostate.edu/cwis30/2007/
main/index.asp - Human Resource Services Benefits Office
Travel Insurance (for vacation/ personal use,
includes spouses.) http//www.hrs.colostate.edu/be
nefits/index.html