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Sally Alexander, Director 970 491 7726 (Direct)

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Office of Risk Management & Insurance Sally Alexander, Director 970 491 7726 (Direct) Sally.alexander_at_colostate.edu Mona Steinke, Program Assistant 970 491 1432 – PowerPoint PPT presentation

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Title: Sally Alexander, Director 970 491 7726 (Direct)


1
Office of Risk Management Insurance
  • Sally Alexander, Director 970 491 7726 (Direct)
  • Sally.alexander_at_colostate.edu
  • Mona Steinke, Program Assistant 970 491 1432
  • OFFICE OF RISK MANAGEMENT INSURANCE
  • 141A General Services Building
  • Campus Delivery 6002
  • Front Desk 970 491 6745
  • Fax 970 491 4804

2
Office of Risk Management Insurance
3
Office of Risk Management Insurance
  • International Travel Procedures
  • April 1, 2009
  • Prior to Pre Trip travel Voucher all travelers
    must register with Risk Management prior to
    departure
  • All international travel pre trip travel vouchers
    in academic units require Deans signature
    BEFORE sent to the Provosts Office for approval
  • For Administrative units pre trip travel
    vouchers require Vice Provost/ Vice Presidents
    signature before it is sent to Provosts Office

4
Office of Risk Management Insurance
  • Provosts Office Proposed Flow Chart for
    International Travel Approval Process.
  • See http//www.provost.colostate.edu/index.asp?url
    Resources/faculty_affairs
  • See Step 2B.

5
Office of Risk Management Insurance
  • Why Register with Risk Management?
  • Insurance Coverage
  • International emergency response

6
Office of Risk Management Insurance
  • Improvements in the system since April 1, 2009
  • Time Period.
  • From 6 weeks notice to 5 to 7 days.
  • Online registration system
  • More efficient, quicker, easy to use.
  • Travel Advisory Waiver
  • Language has been improved. Contact Office of
    General Counsel if you have questions.

7
Office of Risk Management Insurance
  • Online registration
  • Http//www.ehs.colostate.edu/WRisk/travelHome.aspx
  • Select Intl Travel Application
  • Need CSU EID.
  • Who? All CSU Faculty and Employees traveling
    internationally on CSU business (whether using
    CSU funds or not.)
  • Either individual travelers, or administrative
    assistants in charge of pre trip travel.
  • Generate an approval notice to be printed out and
    attached to pre trip travel voucher for approval.

8
Office of Risk Management Insurance
  • Countries subject to a US State Department Travel
    Advisory require EACH traveler to complete and
    sign a travel advisory waiver, and fax it to Risk
    Management at 1-4804.
  • For current travel advisories http//travel.state.
    gov/travel/cis_pa_tw/tw/tw_1764.html

9
Office of Risk Management Insurance
  • Students!!!
  • CSU EID status
  • Where traveler has a student status as recorded
    in CSU EID notification will be sent to OIP.
  • Students traveling as employees- RM
  • Students traveling internationally as part of
    their student status OIP
  • OIP will require students to complete
    documentation, and will require a waiver where
    travel is to a destination subject to a US State
    Dept Travel Advisory

10
Office of Risk Management Insurance
  • Whats New?
  • Continue to look at ways to streamline process
  • Kuali Travel Portal
  • Office of International Education
  • International Emergency Response planning
    Public Safety Team.
  • No registration prior to departure, means that
    trip expenses may not be reimbursed.

11
Office of Risk Management Insurance
  • Whats Covered?
  • Reasonable medical expenses
  • Medically necessary evacuation
  • Repatriation of remains
  • Security evacuation
  • Liability auto accidents
  • Lost document assistance
  • Translation services
  • In country assistance

12
Office of Risk Management Insurance
  • Whats NOT Covered?
  • Spouse or dependents.
  • Personal / private/ for pleasure trips
  • Intentional / criminal acts.
  • Immigration/ visa violations
  • Trip cancellation/ delay coverage. (Cost of plane
    tickets in the event of cancellation or delay
    based on an insurable event.)

13
Office of Risk Management Insurance
  • How to file a claim?
  • Most common Medical Expenses for treatment
    (illness) received while on official CSU
    business.
  • Keep all receipts, invoices etc of your doctors/
    hospital visit, keep copies of correspondence
    with personal health insurer.
  • Contact Risk Management immediately on your
    return
  • Risk Management will assist you in submitting
    claim. Chubb will send correspondence (admitting,
    denying, payment directly to you. ) We have 30
    days to notify Chubb.
  • Insurance is Excess so need to submit to
    personal health insurer first.

14
Office of Risk Management Insurance
  • Sally Alexander, Director 970 491 7726 (Direct)
  • Sally.alexander_at_colostate.edu
  • Mona Steinke, Program Assistant 970 491 1432
  • OFFICE OF RISK MANAGEMENT INSURANCE
  • 141A General Services Building
  • Campus Delivery 6002
  • Front Desk 970 491 6745
  • Fax 970 491 4804

15
Office of Risk Management Insurance
  • Other contacts
  • Provosts Office http//www.provost.colostate.edu
    /index.asp?urlResources/faculty_affairs
  • Travel Services http//busfin.colostate.edu/trv.as
    px
  • Office of International Programs (for ALL
    Students) http//wsprod.colostate.edu/cwis30/2007/
    main/index.asp
  • Human Resource Services Benefits Office
    Travel Insurance (for vacation/ personal use,
    includes spouses.) http//www.hrs.colostate.edu/be
    nefits/index.html
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