Khajane-II Integrated Financial Management System

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Khajane-II Integrated Financial Management System

• Khajane-II COMPUTERIZATIONAn Integrated
  Real-time Solution
• Contents
• Current System A Snapshot
• Current System Typical Hardware Setup
• Current System Typical Process Flow
• Current Constraints Solutions
• Flow within Government.
• Bill and Payment Flow.
• Accounts compilation
• Tax payment
• Transformation Implementation
• Benefits

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Current System A Snapshot

• KEY FUNCTION
• Primarily Designed To Take Care Of Treasury
  Transactions.
• OFFSHOOTS
• 1) Budget Control.
• 2) Compilation Classification
• Of Accounts
• 3) Generating MIS Reports
• 4) Reconciliation Of Accounts

• BENEFITS
• Largely accurate reports resulting in
• better monitoring
• Transparency in Treasury Functioning
• Better Cash Flow Management
• Improved Expenditure Control
• Timely rendering of Accounts
• MIS-Classification Largely Reduced

• Technical Architecture
• 2-Tire Architecture, Dispersed Client-Server.
• Data Base On ORACLE 8i Platform
• V-SAT Connectivity, Current Bandwidth Of 4
• MBPS Shared With Two Other Depats.
• Main Server On SUN-SOLARIS OS

• Fraudulent Payments Severely Limited

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Current System Typical Hardware Setup

N M C
I DU
SERVER
SWITCH
U P S
V sat Antenna
NMC
CLIENT
CLIENT
L.M.P.
D.M.P.
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Current System Typical Process Flow


N M C
N M C
ACKN

C/W
C/W - HA
BACK OFFICE
FRONT OFFICE
SERVER
NMC
C/W

T.O.
VALIDATION
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Current Constraints Solutions
Current Constraints
Proposed Solution

• To come out with new khajane application which
  will support all envisaged advanced
  functionalities.
• Seamless and secured integration of treasury
  with user departments and stake holders like
  f.D, other departments, o/o a.G., Post offices,
  banks etc.
• N-tier architecture,providing for data base
  server, application server and fast efficient
  clients
• Connectivity between treasuries to be through
  leased line/ KSWAN as redundancy.

• New requirements and demands by government
  cannot be handled to its best with current
  application.
• Since Khajane.Net is an intranet, integration
  with various agencies like A.GsO, Banks, Depts,
  P.O., etc has not been possible
• 2-TIER architecture with dispersed
  client-server remotes
• V-sat connectivity with bandwidth constraints

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CONTINUED
Current Constraints
Proposed Solution

• Application, database software is out dated, p3
  systems still in use which do not support new
  applications and software, nor can be protected
  by anti-virus ware.
• Currently all the budget related updations by FD
  are done manually at TNMC.
• All payment advices and scrolls between
  treasuries and banks are sent manually and
  updated in treasury database.
• Security and user administration have become
  audit issues

• Improvement in internal architecture and
  application to avoid data loss,
• Automation of internal processes to ensure
  service level controls through exception
  reporting.
• Enable finance department to control releases,
  integrating disbursement of budget allocation,
  additionalities, erratas, supplementary estimates
  etc.
• Information on receipts and payments to and from
  banks through electronic advice and online
  daily scroll updation.
• Upgrading security controls, incorporating
  security features, generating decision support
  systems etc.,

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CONTINUED
Current Constraints
Proposed Solution

• Develop management protocols, procedures, manuals
  for over-all computerized treasury environment.

• Poor documentation, new functionalities
  and procedures not updated in the manuals and not
  outlined for easy reckoning

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Flow within Government
Authorization Flow for Funds
Information Flow for Budget
Flow Strategy Decision output information is
captured before paper output is generated from
the system
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Bill Payment Flow
DDO
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Accounts Compilation
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Tax payment
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Transformation Implementation Plan

• Design
• To-be process maps
• Re-Eng processes
• Functional Requirement study.
• Identify MIS Requirements
• System design

• Application development
• Integration
• H/W sizing Procurement
• Pilot
• Roll-out

Design financial/business model Define
SLAs Present various Solns.
Define TO-BE
Pre-bid Clarifications
Implementation
Final RFP
DPR
1 to 25 Days 26 to 50 Days 51 to 75 Days 76 to 90 Days 91 to 105 Days 106 to 115 Days 116 to 190 Days 191 to 197 Days 198 to 212 Days 213 to 360 Days
Study AS-IS
Gap Analysis
Tender Process
Evaluate bidders
Draft RFP

• Evaluation of technical commercial bids
• Select competitive bidder

• Study present
• Structure
• Functions
• Limitations
• Study stakeholders
• systems linkages

• Float RFP

• Prepare
• Change Mgmt Plan
• Solution Architecture

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Benefits

• Real-time information available from point of
  origin of the data to all stake holders.
• Availability of financial position at any point
  of time, enabling dynamic decision making.
• Integrate business processes across departments
  onto a single enterprise-wide information system.
  
• Improved coordination across functional
  departments and increased efficiencies with
  timely accounting.

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ECS Payment of Salaries

• Currently 80000 employees (15 of total) get
  salaries through ECS in 5 cities
• Another 100000 employees to be under ECS payment
  in 11 cities by August 09.
• Further expansion is constrained by Banks
  limitations on CBS
• Authorization is currently floppy based More
  secure communication arrangements to be developed
  as part of KHAJANE II application.

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Payment of Pensions

• Currently through Public Sector Banks, but with
  no oversight by Government
• Shift to Central Pension Processing Arrangements
  and e-payment by December 09

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Payments to PRIs

• Payments to Gram Panchayats (5600) are through
  ECS
• Treasury gives a consolidated cheque
• Payee bank transfers to GPs through ECS based on
  Rural Devpt Deptt advice

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• Thank You !