Welcome to the MSP RFP Technical Assistance Elluminate Session

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Welcome to the MSP RFP Technical Assistance
Elluminate Session

• This session will begin at 1000 a.m.
• While you are waiting, please do the following
• Configure your microphone and speakers by going
  to
• Tools Audio Audio setup wizard
• Make sure you download the Request for Proposals
  for the MSP grant from www.gadoe.org (type MSP
  in the search engine). This document is your
  road map!

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Session Agenda

• Designing A Project
• The Work Plan
• Assessment/Evaluation
• Budgets
• Closing Remarks

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Designing A MSP Project
Stage 1 Identify Desired Results What do my
teachers need to know and be able to
do? Professional Learning Needs Assessment ?
Project Goals and Objectives
GaMSP
Stage 2 Determine Acceptable Evidence (Qualitativ
e and Quantitative Assessment) What tools will
show whether my teachers know it and/or can do
it? (to assess teacher progress toward desired
results)
Stage 3 Plan Learning Experiences
Instruction What will need to be done to help my
teachers learn the required knowledge and
skills? (to facilitate teacher success leading to
desired results)
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Creating a Work Plan Based on Needs

• Needs of teachers drives the plan
• Study the data (quantitative, qualitative,
  supporting,)
• Identify the need
• Design a solution/plan with desired outcomes in
  mind
• Design an evaluation plan

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Proposal Work Plan Requirements

• Measurable goals and year-long objectives
• Creative, research-based strategies to meet goals
  and objectives
• Detailed plan to meet goals/objectives
• Cohort-based participation by grade band from
  schools of great need
• 80 hours of professional learning for example,
  it could be 60 hours of intensive content
  training and 20 hours follow-up training per
  teacher per year
• Collaborative project facilitation

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Research- Based Elements of a PL Plan Design

• Content-focused
• Aligned with teacher needs
• On-going
• Help teachers apply to practice (use student
  instructional materials and/or student work)
• Teacher collegiality/critical mass
• Building-level administrator involvement
• Mechanisms for assessing effectiveness and making
  mid-course corrections

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Work Plan Design Pointers

• Professional development design needs to flow
  from what you are trying to accomplish.
• Start by identifying the purpose(s), not by
  picking a strategy.
• Measurable Goals and Objectives
• Based on identified needs

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Work Plan Design Tips

• Professional learning strategies should be chosen
• Based on the designated purpose(s)
• Based on the available capacity and
• Based on the available resources.

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Work Plan Design Strategies

• Professional Learning Strategy Examples
• Immersion in Content
• Research-based instructional materials
• Instructional Coaching
• Teacher development of instructional materials
• Analysis of student work
• Case Studies
• Vertical Teaming Content-Specific
  Professional Learning Communities
• Lesson Study

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Some Questions to Consider

• What grade levels and content areas will the
  project address? On what is that based?
• Who will be recruited to participate? Based on
  what?
• What are the specific needs of those teachers
  (purpose/goals/objectives)?
• How can those needs best be met (strategies)?
• What roles and responsibilities will each partner
  share?
• How will the management team monitor
  effectiveness throughout the project to make
  needed modifications?

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Evaluating the MSP Project

• Georgia MSP Evaluation Requirements
• 8-10 of the budget must be spent on a formal
  evaluator
• External not directly involved in the
  project/objective
• Required Math Assessments
• Learning Mathematics for Teaching (LMT)
• http//sitemaker.umich.edu/lmt/home
• Required Science Assessments
• Misconceptions Oriented Standards-Based
  Assessment Resource for Teachers (MOSART)
• http//www.cfa.harvard.edu/smgphp/mosart/
  (non-active link is in the RFP)
• Projects may, in addition to the required tests,
  use other instruments

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Possible Roles of a Formal Evaluator

• Provide formative assessment to inform project
  modifications.
• Perform analysis of summative assessment data and
  its relevancy on the professional learning
  provided.
• Provide objectivity in terms of project
  effectiveness.
• Identify classroom observation protocols and
  additional, high-quality summative instruments to
  use if necessary.
• They should observe the actual professional
  learning and not just analyze the data.
• They should visit with teachers in the grant.

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Creating a Budget and Narrative
Allowable Expenses Some Unallowable Expenses
Materials/supplies necessary for PL Equipment/smartboards, laptops, etc.
Partial Salaries Full Salaries
Project Related Travel Materials/supplies for Students
Teacher Stipends Classroom Instructional Materials not used in Professional Learning
Substitutes Facility Rentals
Sub-Awards Costs Associated with writing the proposal
Indirect Costs Capital Improvements
State and US Education Meetings/conferences Entertaining
Meals (in accordance with regulations) Room and Board
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Category Guidelines
Teacher Stipends Not to exceed 150 per 8-hour day during off-contract time teacher fringe benefits may be covered by MSP grant funds. Teachers must be eligible to work in the United States.
Substitutes Up to 100/day when MSP training sessions take place during teacher contract time
Category Guidelines
Teacher Stipends Not to exceed 150 per 8-hour day during off-contract time teacher fringe benefits may be covered by MSP grant funds. Teachers must be eligible to work in the United States.
Substitutes Up to 100/day when MSP training sessions take place during teacher contract time
Project Management Team Salaries Not to exceed 10 of the project directors salary and 5 of project leaders salaries Teachers serving on the management team may be paid an honorarium at the same rate allowable for teacher stipends.
School-Based Coaches Salaries Not to exceed 35 of an instructional coachs salary.
Consultants and Contracts Not to exceed 50/presentation hour and 25/planning and preparation time for consultants or presenters (800/day maximum) not to exceed 35/presentation hour and 17.50/planning and preparation time for system/RESA personnel (560/day maximum). Only 2 hours prep time /hour of presentation time funded.
Higher Education Faculty Regular salary per hour of contact time 50 of salary per hour of planning/preparation time. Only 2 hours prep time /hour of presentation time funded.
Evaluation A minimum of 8-10 of total project budget may be spent on a formal project external evaluator. GaDOE will allow additional funds for a plan that successfully conducts a quasi-experimental study following U.S. Dept. of ED guidelines/requirements.
Travel Reimburse mileage, meals, and lodging according to state/system guidelines for project-related travel
Meals Not to exceed 1 of the total budget for working lunch. Must be in accordance with OCGA 50-5B-5 and federal guidelines. Guidelines will be shared upon receiving a MSP grant award.
Management Team Events Reimburse travel expenses for management team participation in U.S. Dept. of ED and GaDOE-hosted MSP events according to state/system guidelines.
Materials and Supplies Funds may be spent on materials and supplies to facilitate professional learning of teachers, not on classroom instructional materials.
Indirect Costs Not to exceed 8 of direct costs
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MSP Budget Narrative

• Project Summary Budget Narrative
• Partner Funding Request Narrative(s)
• Each must include
• Full description of how each and every amount was
  calculated
• Alignment to project activities
• Evidence of effective, appropriate, and efficient
  use of funds
• Adherence to budget guideline

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Criterion G Budget and Cost Effectiveness Criterion G Budget and Cost Effectiveness
Guiding Questions Is the requested budget appropriate to achieve the proposed outcomes with regard to the number of teachers impacted by the proposed activities? Does the budget narrative present detailed justification for all expenses? Do budgeted items directly relate to the project goals and objectives? Guiding Questions Is the requested budget appropriate to achieve the proposed outcomes with regard to the number of teachers impacted by the proposed activities? Does the budget narrative present detailed justification for all expenses? Do budgeted items directly relate to the project goals and objectives?
Meets Standard A budget is included for each of the designated partners that supports the scope and requirements of the project and provides detail and summary for the project Budget narratives clearly delineate cost and details concerning expenditures. Below Standard Provides insufficient detail for each partner and/or does not support the scope and requirements of the project or provide adequate detail and summary for the project Budget narrative does not include a cost breakdown or includes expenditures not clearly related to the project.
The amount included in each budget category is commensurate with the services or goods proposed, and the overall cost of the project is commensurate with the professional development provided and the number of teachers served. The amount included in each budget category is not commensurate with the services or goods proposed, or the overall cost of the project is not commensurate with the professional development provided and the number of teachers served.
The budget includes 8-10 for an evaluation, funds key staff to participate in state MSP meetings and two regional USDE-MSP meetings Items budgeted are appropriate and acceptable uses of funding Indirect costs do not exceed 8 Program cost/teacher/hour is calculated and explained. The budget does not include 8-10 for an evaluation or funds for key staff to participate in MSP meetings Some items budgeted are inappropriate or disallowable uses of funding Indirect costs exceed 8 Cost/teacher/hour is not calculated and/or explained.
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Closing Remarks

• Begin with the end in mind (rubric)
• A Face-to-face meeting is planned for June 27.
  It will be replicated on July 13. To register
  for either class, please email Amanda Buice,
  abuice_at_doe.k12.ga.us , and be sure to indicate
  which location you plan to attend. Basically, I
  will go over the topics covered in these
  webinars, go through the RFP, and answer any
  questions.
• GaDOE, West Tower, 10th Floor, Atlanta, GA    
  June 27, 2012, 9am-1pm
• State Office South at TIFT College, Forsyth, GA
           July 13, 2012, 9am-1pm 

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Taped Sessions

• By late next week, links to yesterdays recording
  and todays recording will be posted on GaDOEs
  MSP website.
• If you need access to them immediately, please
  email me, abuice_at_doe.k12.ga.us

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Contact Information

• Contact Amanda Buice, MSP Program Specialist at
  GaDOE
• 404-657-8319
• abuice_at_doe.k12.ga.us
• My website
• www.gadoe.org (type in MSP in the search
  engine)
• QA