FASTER / SPEEDE / ExPRESS Roundtable

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FASTER / SPEEDE / ExPRESSRoundtable

• Florida Association of Educational Data Systems
  2006 Conference
• September 25, 2006
• Boca I Conference Room
• Caribe Royale Resort Convention Center
• Orlando, FL

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Introductions and Overview

• Presented by
• Ron Lauver
• CIO, Florida Department of Education

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Panelists
Ron Lauver Chief Information Officer Florida Department of Education
Pete Tanzy Computer Applications Support Manager Florida Department of Education
Laverne McKenzie Systems Project Administrator Florida Department of Education
Bill Strait Chief Information Officer Central Florida Community College
Sridevi Molleti IT Technical Manager University of South Florida
Candy Garcia Coordinator, Student Applications NEFEC Regional Data Center
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FASTER / SPEEDE / ExPRESS

• Florida
• Automated
• System for
• Transferring
• Educational
• Records

• Standards for
• Postsecondary
• Education
• Electronic
• Data
• Exchange

• Exchange of
• Permanent
• Records
• Electronically for
• Students and
• Schools

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The History of FASTER

• Presented by
• Pete Tanzy

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FASTER History
1988 System goes into production, using FIRNs Tymnet/SNA network
1991 Articulation Rule requires the use of FASTER
Schools send Academic Scholars transcripts to OSFA
1992 Articulation Coordinating Committee Standing Committee on Student Records and Electronic Systems assumes oversight of FASTER
1993 FASTER becomes a charter member of organizations using the new SPEEDE/ExPRESS ANSI standard for transcripts, via the UT Austin EDI server
1997 Bright Futures program replaces Academic Scholars
1998 University of South Florida converts to SPEEDE
FASTER users begin using the Internet to send transcripts
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FASTER History
2002 OSFA begins collecting transcripts for all public high school students into a High School Transcript Database to support the FACTS High School Advisement Tool
2005 FACTS introduces its ePEP High School Planner, using High School Transcript Database transcripts
2006 Governors A Education Plan names the FACTS ePEP as the tool high school and middle school students will use to chart their high school educational plan (major/minors)
XML standard for high school transcript formats adopted by the Postsecondary Electronics Standards Council, a non-profit organization with college, university, professional and commercial members (including the California CC System, FSU, Miami, UT Austin, Georgia BOR, US Dept. of Education, AACRAO, College Board, Sallie Mae, and Oracle Corporation, among others)
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FASTER Participants

• School Districts
• All actively using FASTER
• State Community Colleges
• 24 actively using FASTER
• 2 actively using SPEEDE (Manatee Valencia)
• 2 inactive or in transition (Polk Seminole)
• State Universities
• 5 actively using FASTER (FGCU, FSU, New College,
  UF, UWF)
• 5 actively using SPEEDE (FAMU, FAU, UCF, UNF,
  USF)
• 1 actively transitioning from FASTER to SPEEDE
  (FIU)

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Most Active SPEEDE Trading Partners

• University of Miami
• Barry University

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Statistical Data and Transaction Costs

• Presented by
• Laverne McKenzie
• Pete Tanzy

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FASTER Transactions
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FASTER Transactions Between Schools

• Interdistrict 4
• HS Transcripts 54
• Postsecondary Exchanges 42

Based on FY 2005-2006 Data
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SPEEDE Transactions
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Fiscal Year Number of Transcripts Total Costs Cost per Transcript
1994-1995 382,404 49,960 0.184
1995-1996 424,207 65,606 0.155
1996-1997 509,858 54,102 0.106
1997-1998 469,747 73,334 0.156
1998-1999 642,089 119,114 0.186
1999-2000 896,165 113,600 0.127
2000-2001 1,006,647 79,679 0.079
2001-2002 1,386,768 116,626 0.084
2002-2003 2,980,666 141,838 0.048
2003-2004 3,714,533 203,713 0.055
2004-2005 3,507,438 233,631 0.067
2005-2006 4,259,649 242,887 0.057
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EDI at Central FloridaCommunity College

• Presented by
• Bill Strait

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Background Information

• Jenzabar CX (formerly CARS) and NTS
  (Non-Traditional System) school
• Use DBCCs homegrown (C Builder) FASTER
  compliant software for sending electronic
  transcript requests, receiving and evaluating
  transcripts, and sending requested transcripts
  from other schools
• Use non-standard protocols and home grown
  software (C) to receive electronic test scores

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FASTER transcripts

• Added Informix (CX is Informix-based) temporary
  tables to hold incoming and outgoing requests,
  and incoming transcripts.
• Received transcripts are automatically evaluated
  according to CX course equivalency rules for the
  particular school and course
• Once reviewed the transcript is moved to the CS
  permanent database

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FASTER transcripts

• Outgoing requests are currently created manually
  we are in the process of automating requests
  based upon a received admissions application
• Transcript evaluations have gone from 2 weeks to
  1 day
• Manual management of missing transcripts has all
  but disappeared
• All transactions are transferred through DOE

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EDI at the University ofSouth Florida

• Presented by
• Sridevi Molleti

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EDI Interface Benefits

• Cost savings for students and educational
  institutions alike
• 63,635 Inbound Transcripts Loaded in last 365
  days
• Replacement of Manual Processes with Automation
• Reallocation of processors to other roles
• Fewer incomplete files
• Expedited admission decisions and offers
• Leveraging technology to enhance institutional
  competitiveness
• Timely scholarship administration

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EDI Process Flow
The following diagram illustrates the flow of any
and all data transmitted from USF to other
institutions.
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EDI Process Flow
The following diagram shows the flow of any and
all data transmitted from other institutions to
USF.
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EDI Interface System Requirements

• Establish account with UT Austin to exchange EDI
  files with partners. Our primary partners are
  Universities, Community Colleges, High School
  Districts, Schools (In-state and Out-of-State)
• Transmission using FASTER Florida standard or
  SPEEDE national standard
• File transfer protocol (FTP) to send/receive
• Security protocol to encrypt and/or decrypt data
• E-mail account for communications between servers
• Statewide Common Course Numbering System

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EDI Interface Features

• Automatic request for a transcript when
  application is entered
• On-line workload management
• Prospect/Recruit record creation
• Automatic subsequent Updates from final High
  School and Post-Secondary transcripts
• Records maintenance of courses, grades, degree,
  accelerated credit, non-course requirements,
  admissions checklist
• Automatic HS Unit/Credit Evaluation and GPA
  calculation
• Error handling
• Advising Reports (High School and Post-Secondary
  Evaluation Summary)

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EDI Interface Sequence

• ANSI Transactions Texas server sends the
  encrypted data daily via FTP method
• Appworx Job Scheduler
• decrypt the data
• read ANSI data
• map data to EDI staging area
• load the data into EDI Load area
• EDI Banner translation and validation
• Matching and Loading of records to data or error
  tables
• Evaluation and Update
• Generate Outbound files using Appworx jobs,
  encrypt and FTP to Texas server

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Roundtable Discussion/Q and A
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How do you handle transcripts?

• Type of school?
• Student system?
• FASTER?
• Homegrown?
• Vendor?
• SPEEDE?
• Homegrown?
• Vendor?
• Other
• Are you aware of the State mandate?

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This presentation can be viewed online

• Go to www.firn.edu/faster
• In the Hot Topics box at the top of the page
• Listed as FASTER Presentation