CACPF CHILD AND ADULT CARE FOOD PROGRAM

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CACPFCHILD AND ADULT CARE FOOD PROGRAM

• GENERAL INFORMATION

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WHO NEEDS TO KNOW ABOUT CACFP?This training
session is for ANYONE involved in any way with
the Head Start Program
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WHATS YOUR ROLE?

• Teachers
• Teacher Assistants
• Subs
• Bus Monitors/Food Servers
• Food Service Delivery
• Secretaries
• Kitchen staff
• Family Advocates
• Site Managers

• Management
• Finance Staff
• IT Staff

• Head Start Operations

• Administration

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WHERE CAN I FIND CACFP INFORMATION AND FORMS?

• BOOK MARK WEB PAGES
• www.doe.in.gov/student-services/nutrition
  www.doe.in.gov/food
• Capes intranet site
• Access record keeping forms
• Newsletters and policy changes
• Find Orange tab for Center Sponsor

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REQUIRED RECORD KEEPING

• Updated daily menus
• Updated infant menus
• Infant Feeding Record
• Attendance/Meal Participation Record (Point of
  Service)
• Daily Time Log
• Record of CACFP expenses (milk purchases, etc.)

• Milk Inventory Form
• Participant Eligibility Roster
• Verification of Up-to-Date Enrollment Forms
• Program Expense Form
• Monthly Profit/Loss Record
• Claim for Reimbursement

• DAILY

• MONTHLY

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ENROLLMENT FORMS

• Forms must be completed by parent or guardian
• Must be Signed and Dated
• Use only the current approved form
• Update annually or when a significant change in
  childs schedule occurs
• Must be verified prior to filing
• claim

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CACFP ATTENDANCE RECORD

• Attendance must be taken daily. If your center
  has children coming in all times of the day, you
  may want to take attendance twice a dayonce
  during breakfast and again just before lunch.
• Attendance must be marked to claim any meal for a
  child

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Meal Participation Record

• YOU MUST RECORD MEALS AND SNACKS at the POINT
  OF SERVICE
• Served to Children
• Served to Adults necessary for food
• service
• Tabulate at end of day and week
• Check your addition!
• Must sign and date form
• Use blue ink only
• Corrections must be legible and be initialed (No
  white-out)

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Infant Feeding Records

• Includes the infants name
• Age
• Date of meals served
• Specific Food served
• Amount offered
• Original signature of caregiver

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Menus

• Must be dated
• Include age groups
• Include portion sizes for each age group
• Be updated to reflect the actual food served
• Will be collected monthly and a copy placed in
  the CACFP file in Finance

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Meal Delivery Purchases

• Delivery notice signed by designated person
• Must verify type and amount of food delivered
• Must report missing, spoiled or rejected food
• All receipts/delivery tickets must be turned in
  monthly

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CACFP DAILY TIME LOGS

• Must be handwritten not computer generated
• Completed for employees who spend PART of their
  day working on CACFP
• Examples Monitoring, record keeping, serving
  meals, cleanup after meals
• Employee completes top half
• Center director completes bottom half
• Sign and date
• Turn in to Finance MONTHLY
• PLEASE ADD SITE NAME ON FORM

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MILK INVENTORY

• Each site completes a form
• Assign one (or two) person(s) at site to
  inventory and record information
• Must be turned into finance MONTHLY
• Must be accurate!!!
• Note any factors that may effect milk used for
  month

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Food Safety

• Food temp must be recorded at delivery prior to
  serving
• Temperature Danger Zone 41-135o F
• Use clean sanitized utensils for serving
• Store serving utensils properly
• Must have thermometers and keep records of temps
  of food, coolers, freezer

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Civil Rights Requirements

• Civil Rights training must be documented
• Every site must display Justice for All
  Building for the Future posters in a prominent
  place
• Every site must have Civil Rights file
• All documents must use the non-discrimination
  statement
• Data Collection and Comparison Census must be
  completed annually

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MONITORING

• All reviews will be unannounced
• At least 3 per year
• Includes observation of a meal service
• If problems found, corrective action required
• Center representative and reviewer will sign
  acknowledgement of review findings

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INFORMATION OVERLOAD??

• Please follow your chain of command
• Forward your questions/comments to your immediate
  supervisor or
• Email to kkaffenberger_at_capeevansville.org
• A list of your frequently asked
  questions/concerns will be posted for the benefit
  of all staff

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This presentation was developed and edited by
Capes finance staff using information from the
Indiana Department of Educations Division of
School and Community Nutrition Programs
resources. It reflects procedures and policies
applicable to the Indiana CACFP program.