Speaking

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10 Steps to Successful Project Management
A presentation for HDI NE Indiana Chapter
Speaking
Lou Russell Russell Martin Associates 6326
Rucker Road Suite E Indianapolis, IN
46220 [phone] info_at_russellmartin.com www.
russellmartin.com
Teaching Tools
Training
Consulting
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Presentation Contents

• Step 1 Is it a project?
• Step 2 Why do it?
• Step 3 Establishing Scope
• Step 4 Risk Mitigation
• Step 5 Seek First to Collaborate
• Step 6 Build a Schedule
• Step 7 Monitoring the Project
• Step 8 Negotiation and Conflict
• Step 9 Ending Well
• Step 10 Review and Learn

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Steps to Great Projects
Dare to Properly Manage Resources!
Define
Plan
Manage
Review
END
START
1. Establish project scope 2. Set initial
objectives 3. List risks/constraints 4. Document
assumptions 5. Evaluate alternatives 6. Choose a
course of action 7. Establish change management
plan 8. Plan communications
1. Create schedule 2. Assign resources 3. Create
budget
1. Control work in progress 2. Provide
feedback 3. Negotiate for resources 4. Resolve
differences
1. Turn over deliverables 2. Hold Project
Review 3. Release resources 4. Document successes
and failures 5. Celebrate accomplishments
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Step 1 Is it a project?

• Answer the following questions
• 1. Can you complete the activity in one sitting?
• 2. Can you do the activity without anyone elses
  help?
• 3. Can you complete the activity in less than
  four hours?
• 4. Has the activity been on your to-do list for
  less than a month?
• 5. Can you clearly define how you will measure
  that the task is done?

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Try it out

• Respond to a sales inquiry
• Develop a one hour speech
• Organize a baby shower
• Flip your house
• Move to a new building
• Promote a staff member
• Do yearly reviews
• Facilitate a planning session

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Step 2 Why do it?
Business Objective IRACIS The museum will have
increased attendance and donations through this
exhibit.
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What is your role?
Project Manager
Plans, Organizes and Controls the Project
STEWARD
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Step 3 Establishing Scope
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DEFINEEstablish Project Scope
teaching notes
Student
Facilitator
environment
Course / learning
draft materials
learning objectives
SME
Need to Know, standards
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Set Initial Objectives
A B C
Project Objective The attendees (AUDIENCE) will
create a Project Plan (BEHAVIOR) before they
start a project (CONDITION).
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Step 4 Risk Mitigation
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Document Risk
Risk Management

• Overall Project Risk
• Average
• Size - How big is this project or how long will
  it take relative to others you have done? What is
  its impact on the organization?
• Rated 1(small) - 10(large)
• Structure - How stable are the requirements? Has
  this been done before?
• Rated 1(fixed) - 10(undefined)
• Technology - How understood is the technology?
• Rated 1(old) - 10(new)

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Document Risk
H High M Medium L Low
Detailed Project Risk
Risk Factors Likelihood Impact Action
Plan meetings for backup to PM
Project Manager gets transferred
L
H
People resources not available
Prioritize activities to cut if insufficient
resources
M
H
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Document Constraints
3
2
1
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Step 7 Monitoring the Project
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Manage
Project Task Project Manager Task Owner Helpers Due Comments Complete
ASTD Build Master Lou Margie Carol 2/1/06 6 sessions total X
ASTD Ship supplies Lou Carol 2/21/06 Small boxes
ASTD Sessions Lou Margie 3/11/06 3 day per conf, 3 session
ASTD Followup Lou Lou Margie 3/21/06
ASTD Print certificates Lou Carol 3/21/06 Cancelled done by ASTD X
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The Five Deadly Sins of Project Management

1. Seek first to blame.
2. Im busy, I must be making progress.
3. We can do that.
4. That will just take a minute.
5. All projects are the same.

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The Five Deadly Sins of Project Management (cont.)

1. Seek first to blame collaborate.
2. Im busy on the things that are I must be making
   progress.
3. We can do that for a price.
4. That will just take some planning a minute.
5. All projects are the same unique.

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Cliff Notes

• Step 1 Is it a task or a project?
• Step 2 Why is the sponsor doing this project?
• Step 3 Do we have a shared understanding of the
  Scope?
• Step 4 How can we anticipate and mitigate risk?
• Step 5 How can I model collaboration EVERY
  MOMENT and demand it of my team?
• Step 6 Do I have a schedule and does every
• stakeholder know what it is?
• Step 7 How will I monitor the project with
  flexibility and structure?
• Step 8 How can I more effectively reduce
  conflict through negotiation
• Step 9 How will all the stakeholders measure
  the end?
• Step 10 What have I learned from this project
  which will help me in the next?

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Thank You!

• Visit our Web Page www.russellmartin.com for more
  Project Management stuff or to order books.
• Send an email to info_at_russellmartin.com to
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• Books by Lou Russell
• The Accelerated Learning Fieldbook
• Project Management for Trainers
• IT Leadership Alchemy
• Infoline on Leadership
• Leadership Training
• Training Triage Performance-based Solutions Amid
  Chaos, Confusion and Change
• 10 Steps to Successful Project Management