Albany ePAY online overview

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Albany ePAY online overview

• Albany Software
• sales_at_albany.co.uk

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Contents

• Introduction
• What is Albany ePAY online?
• How does it work?
• What are the benefits?
• Processing a Payment
• Step-by-step guide
• Registration and Set-up
• What is the registration process?
• What about security?
• Summary

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Introduction

• What is Albany ePAY online?
• How does it work?
• What are the benefits?

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What is Albany ePAY online?

• A web-based Bacs submission service
• Handles payments and Direct Debit collections
• Eliminates the need for on-premises software or
  infrastructure
• Quick easy way of anytime, anywhere payment
  submission
• Structured on volume, monthly or prepaid tariff
  pricing

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How does it work?

• Login using a secure URL, username and password
• Three easy steps to submitting a payment
• Upload the file
• Select payment date and validate
• Confirm and submit
• Provides confirmation of file for onward
  submission to Bacs
• Customers must be sponsored by their bank and
  issued a Service User Number (SUN)

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What are the features?

• Bacs 3-day payments, Direct Debit collections and
  DDIs
• HMRC Real Time Information compliant
• Cloud-based service
• Easy to use User Interface

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What are the benefits?

• No upfront outlay, maintenance or upgrade costs
  only initial set up costs
• No on-premises solution to install or manage
• No staff training required
• Ability to submit from anywhere at any time
• Pay for what you need

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Processing a payment

• Simplicity of processing a payment

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Step One Upload payment file

• On logging in, you are prompted to Make a
  Payment
• Here you can browse and upload your payment file

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Step Two Select payment date and validate

• Confirm that you have uploaded the correct
  payment file
• Select the payment date for your payments
• Validate the file and check for any errors or
  warnings

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Step Three Confirm and submit

• Following payment file validation, confirm
  details are correct
• Submit the file for onward processing to Bacs

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Successful submission

• The payment is submitted and will be processed by
  Bacs
• On receipt, Bacs emails to advise of submission
  notifications and reports available for review

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Other features

• Albany ePAY online will advise you of
• The number of Bacs credits
• The number of Bacs Direct Debits
• The number of Direct Debit Instructions in the
  file

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Other features continued

• Detailed report flags up
• Warnings/errors with bank account information or
  payment values
• Duplicate files
• Exceeded limits (based on user profiles)

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Registration and set-up

• What is the registration process?
• What is Know Your Customer (KYC)?

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What is the registration process?

• Register for an account with Albany via My
  Account
• Place order for Albany ePAY online
• Acknowledgement and Know Your Customer forms will
  be sent to you
• Customers to submit
• Forms
• Sample file
• SUN
• Albany sets up the customer account and begins
  test process
• Once successful Albany sets the customers
  account to Live

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What is Know Your Customer (KYC.)?

• Know Your Customer is critical as it enables us
  to verify
• Your identity and that of your employer
• That you are authorised by your company to make
  payments
• As such, Albany will
• Request details and signatures of company
  contacts using the service
• Send a registration letter to a Director
• Enable named users to set up their own unique
  login details
• Complete personal identity checks
• Albany will be effecting payments on your
  companys behalf, KYC is necessary to protect us
  and you

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In summary

• We have
• Introduced Albany ePAY online
• Covered its benefits to your business
• Demonstrated and shown how simple processing a
  payment can be
• Outlined the security measures
• And explained the registration process
• Albany ePAY online is simple, quick and easy

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Get in Touch

• Email us specialists_at_albany.co.uk
• Speak to us today 01420 547650
• Visit our website www.albany.co.uk
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