Material Management - PowerPoint PPT Presentation

1 / 115
About This Presentation
Title:

Material Management

Description:

Material Management Prof. Dr. Basavaraj K. Nanjwade M. Pharm., Ph. D Department of Pharmaceutics KLE University College of Pharmacy BELGAUM-590010, Karnataka, India. – PowerPoint PPT presentation

Number of Views:1284
Avg rating:3.0/5.0
Slides: 116
Provided by: PGSTU5
Category:

less

Transcript and Presenter's Notes

Title: Material Management


1
Material Management
  • Prof. Dr. Basavaraj K. Nanjwade M. Pharm., Ph. D
  • Department of Pharmaceutics
  • KLE University College of Pharmacy
  • BELGAUM-590010, Karnataka, India.
  • E-mail nanjwadebk_at_gmail.com
  • Cell No. 00919742431000

There are thousand reasons for failure, but only
one way to success, HARD WORK
2
Contents
  • Definition
  • Objective and importance
  • Principles of material management
  • Functions of material management
  • Materials Quality and Quantity

3
Contents
Contd..
  • Value analysis
  • Purchasing
  • Vendor development
  • Buying techniques
  • Purchasing cycles and procedure
  • Advantages of material management

4
Definition
  • It is defined as an organizational concept,
    which has the authority and responsibility of all
    activities, concerned with the flow of materials
    in the organization.

5
Objectives and importance
  • Efficient use of the working capital.
  • Lowering inventory investment and increasing the
    inventory turnover.
  • Responding to the market changes related to any
    product.
  • Ensuring the cooperation of all departments.
  • Providing best services to the king of the market
    i.e customer.

6
Principles of material handling
  • Least handling is the best handling.
  • Lengths and number of move to be minimized.
  • Unit loads
  • Minimize the distance.

7
Principles of material handling
  • The design of the container.e.g. shippers are
    used for storing finished bulk. for raw
    materials as per the property of materials they
    are stored- plastic containers ( light weight
    containers)
  • Re-handling and back tracking of the materials
    should be avoided.
  • The materials handling service should not
    interfere with the production flow.

8
Classes of materials
  • Raw materials- These are materials that are used
    in the product which is in an unprocessed
    condition.
  • Purchased Parts- These are the items used in the
    assembly of the product.

9
Classes of materials
  • In-progress materials- They are called work in
    progress inventories. These goods require
    further processing.
  • Finished materials- These are fully manufactured
    goods, inspected and ready for delivery to the
    customers.
  • Supplies- These are consumable goods used in the
    process of manufacturing.

10
Functions of material management
11
Materials-Quality Quantity
  • Four factors affecting the purchase of raw
    materials are
  • 1) Quality - The suitably of an item to
    accomplish the intended work.
  • The raw materials should satisfy the
    following requirements.
  • Efficiency of the material.
  • Cost and the shelf life.
  • For equipments, power consumption and power
    requirement.

12
Quantity
  • From the inventory point of view, quantity
    standards are decided on the following
    parameters
  • Maximum inventory
  • Minimum inventory
  • Standard order
  • Reorder point
  • 3) Price
  • 4) Delivery Date

13
Value Analysis
  • Definition- It is a systematic study of every
    element for its cost in a part, material or
    service to make certain that it performs its
    function at the lowest possible cost.
  • Benefits of value analysis-
  • Decrease in existing cost of the product or
    service.
  • Unnecessary expenditure is identified and
    eliminated.
  • Product value improves for new materials and
    processes.
  • More profits.

14
Value ratio
  • Mathematical representation of the value can be
    done as Function
  • Value
  • Reasons for unnecessary costs-
  • Lack of information
  • Lack of ideas
  • Changed circumstances
  • Wrong beliefs, habits and attitudes

Total cost
15
Value Analysis Technique
  • In this technique (n) number of questions are
    applied, like-
  • what must I do?
  • What else does the item do?
  • What does it cost?
  • What else will the job do?
  • What will be alternative costs?

16
Purchasing
  • Centralized - the purchasing procedure of
    materials for different department is done
    together from one purchasing department. This is
    seen in small organizations.
  • Advantages
  • Efficient system
  • Bargaining capabilities increased
  • Good raw material obtained at lower price
  • Decentralized- different department purchase
    their requirement seperately. This is basically
    seen in large organizations.
  • Advantages
  • Flexible purchasing system
  • Procurement is faster

17
Vendor development
  • The supplier or the person who sells the
    required materials or services for the production
    is known as a vendor.
  • The purchase of raw materials/service from
    a specific vendor is known as the vendor
    development.
  • There are four stages of vendor
    development-

18
Four stages of vendor development
19
1) Survey stage
  • The following sources are considered for
    information
  • Trade directories - e.g. Yellowpages.eindiabusine
    ss.com
  • Trade journals- e.g. Pharmatimes
  • Telephone directories
  • Suppliers catalogue
  • Salesmen
  • Other ways are like interchanging of
    information with other companies, tracing of
    public tenders and advertisements in the press.

20
2) Enquiry stage
  • After getting the information of the
    suppliers, detailed analysis of the supplier is
    being carried out. A comparison is being made
    between the different suppliers on basis of the
    following points-
  • Technological competition,
  • service competition,
  • price competition,
  • delivery time.

21
2) Enquiry stage
  • The following aspects can be verified by the
    first hand visit-
  • Internal facilities of the vendor
  • Financial adequacy, stability and reputation of
    the vendor
  • Location of vendors factory
  • After sales service
  • Industrial relations

22
3) Negotiation and selection stage
  • The vendors who clear the enquiry stage are
    selected and negotiations are being carried out
    with them.
  • The various aspects such as credit, quantity
    discount, quality specifications are being
    discussed.

23
4) Experience and evaluation stage
  • The buyer evaluates and appraises the performance
    of the vendor.
  • The objective is to improve the performance of
    the vendors.
  • Few ways of evaluating a vendor are-
  • Categorial method
  • Weighted point method
  • Cost ratio method

24
Categorial method
  • The buyer sets up some category on which the
    evaluation of the vendor is done. Specimen
  • of suppliers evaluation form is given below.


Grading
Factors Always 9 8 7 Usually 6 5 4 Seldom 3 2 1 Never 0
Supplies are as per quantity selected
Deliveries are on time
Rigorous follow up is not necessary
Willing to accommodate when production schedules are suddenly changed
25
Weighted point method
  • Here the rating points are divided between
    quality, delivery and price.
  • For eg quality 50 points
  • delivery- 30 points
  • price 20 points so
    total is 100 points.
  • The rating can be obtained by following
    equation.

26
Weighted point method
  • Quantity rating (no. of lots accepted/ no. lots
  • received) rating
    points
  • Delivery rating (no of lots delivered on time/
    no
  • of lots delivered)
    rating points
  • Price rating (least offer received/ suppliers
    offer)
  • rating points

27
Buying techniques
  • Purchasing of material , machinery and
    services is done by purchasing department.
  • For buying the material company has to pay up
    a price, the value that a seller sets on his
    goods in the market is called as the price of
    that good.
  • Price is one of the greatest variables in the
    purchasing of material.

28
How is the purchasing done????
  • Quotations - It is a kind of an inquiry done to
    know whether the vendor can supply the desired
    material and at what price.
  • They are not the purchase order. They just
    contain all the details including freight, taxes
    and many other costs.
  • The highly used quotation techniques are
  • Spot quotations
  • Floating a limited enquire

29
How is the purchasing done????
  • Spot quotations- this is basically used for the
    small items not related to the technical purpose.
  • The prospective buyer goes to the market and
    gets the quotations from the different suppliers.
  • Floating a limited enquire- this method is used
    when the value of the purchase is small. In this
    technique the reliable vendors are called upon
    and asked to provide the quotations.

30
How is the purchasing done????
  • Tenders-
  • It is a written letter or a
    published document that is aimed at finding the
    price for procuring certain materials.
  • Tenders are invited from recognized firms. A
    few types of tenders are
  • single tender
  • Open tender
  • Closed tender or limited tender

31
How is the purchasing done????
  • Single tender- It is invited from one reliable
    supplier. This kind of tender is floated only
    when the itms are required urgently.
  • Open tender- Also known as press tender. This
    is used when the value of item to be purchased is
    very high. It is used to locate more suppliers.
  • In this tender procured, a small amount of
    the deposit money is taken from the supplier so
    that they do not withdraw from the submitted
    rates.

32
How is the purchasing done????
  • Closed tender or limited tender (Negotiations)-
    It is done to arrive at the mutual understanding
    between the supplier/vendor and the buyer.

33
How is the purchasing done????
  • Whats the need for negotiation?
  • _at_ prices are related to large volumes or to a
    large value.
  • _at_ terms and conditions are required for large
    volumes.
  • _at_ contract is desired for a longer period.
  • _at_ variations in quantity to be purchase are
    possible.
  • _at_ when supplies or services can be obtained from
    only one source.
  • _at_ when no acceptable quotations are received from
    the other vendors.

34
How is the purchasing done????
  • Process of negotiations- It is a kind of
    win-win situation. Both the parties try to
    benefit to the maxima through the negotiation.
  • It is not a kind of bargaining but a mutual
    understanding between the two parties.

35
How is the purchasing done????
  • Discounts- They are cash concessions offered by
    the vendor to the buyer, in order to enhance the
    volume of the business opportunities.
  • Reasons for offering
    discounts?????
  • ! When there is a bulk
    purchase.
  • ! When the bills are
    cleared immediately.
  • ! And also to maintain
    the good rapo with
  • the buyer
  • Types of discounts-
  • Volume contracts.
  • Deals
  • Discounts
  • Consignment terms

36
How is the purchasing done????
  • Volume contracts- This kind of discount is
    offered proportionate to the volume of material
    ordered.
  • Cash discount- Cash discount is given on the
    basis of the time of the payment done by the
    purchaser. The normal credit period is 90 days.
  • Cumulative discount- It is a method of
    offering the discount on the basis of actual
    purchases and appropriate to the quantity range
    in a year.

37
Purchasing cycle and procedure
  • The purchasing department of the company is
    responsible for the purchase of all the raw
    materials as well as the requirements.
  • The following steps are followed in the
    purchasing cycle.
  • Recognition of need and receipt of requisition
    The requisition includes the following
    information-
  • - Name
  • - Quality and quantity specifications
  • - Date by which material is required
  • - Place at which material is to be delivered

38
Purchasing cycle and procedure
  • 2) Selection of potential sources of supply
  • 3) Making request for quotation
  • 4) Receipt and analysis of quotations
  • - material specifications and quality
  • - price of the material
  • - taxes
  • - terms of payemeny
  • - place of delivery
  • - delivery period
  • - gurantee period
  • - validity of tender

39
Purchasing cycle and procedure
  • 5) Selection of right source of supply
  • 6) Issuing the purchase order
  • 7) Follow-up of the order
  • 8) Receipt of materials,reports and analysis
  • 9) Checking and approving of vendors invoice for
    payment
  • 10) Closing of completed order
  • 11) Maintenance of record and file
  • Purchasing cycle flow chart has been given in
    the following slide.

40
Spell out of specifications requirements
Need recognition
Official requisitions
Check specifications, prices/supplies
Specifications file
Purchase records
Suppliers record
Select suppliers
Inquiry tender
Quotations analysis prices and terms,
negotiations, finalisation
Purchase order for supply
Suppliers acceptance
Follow-up
41
  • Contd .

Delivery of materials
Materials reports, analysis
Checking of invoice with purchase order
Payment made
42
Example of Materials and People Flow
43
Location of Stores
  • Store should be located adjacent to the
    manufacturing area.
  • It depends up on nature and value of items to be
    stored and
  • frequency with which items are received and
    issued
  • Objectives
  • Minimum wastage of space
  • Maximum ease of operation
  • Minimum handling cost
  • Minimum other operational cost

44
Facilities of Store
  • Inspection center
  • Quarantine room
  • Washing room
  • Centralized weighing department
  • Adequate space

45
General function
Functions of stores
  • Maintenance of Stock (materials and tools)
  • Maintenance of hygiene, sanitation, and pest
    control
  • Maintenance of material handling equipment

46
Specific functions
Functions of stores
  • Receiving recording of raw materials
  • Quarantine storage Sampling approval by QC
  • Positioning Storage
  • Issuing recording of materials
  • Receiving Dispatching of finished goods
  • Distribution
  • Optional functions
  • Dispensing, Maintenance of weights measures

47
Material handling system
  • Right Definition
  • Material handling uses
    the right method to provide the right amount of
    the right material at the right place, at the
    right time, in the right sequence, in the right
    position, in the right condition, and at the
    right cost.

48
Material handling system
  • Involves handling, storing, and controlling
    material
  • The raw materials, in-process materials and
    finished goods are moved from one place to
    another in the plant.
  • Adds value through time and place utility
  • Impacts space requirement, profits, quality,
    safety, and productivity
  • On an average, 20 of production cost is spent on
    material handling system

49
Twenty Principles of Material Handling
  • 1. Planning principle. Plan all material handling
    and storage activities to obtain maximum overall
    operating efficiency.
  • 2. System principle. Integrate as many handling
    activities as is practical into a coordinated
    system of operations, covering vendor, receiving,
    storage, production, inspection, packaging,
    warehousing, transportation. etc.

50
Twenty Principles of Material Handling
  • 3. Material flow principle. Provide an operation
    sequence and equipment layout optimizing material
    flow.
  • 4. Simplification principle. Simplify handling by
    reducing, eliminating, or combining unnecessary
    movement and/or equipment.
  • 5. Gravity principle. Utilize gravity to move
    material wherever practical.

51
Twenty Principles of Material Handling
  • 6. Space utilization principle. Make optimum
    utilization of space .
  • 7. Unit size principle. Increase the quantity,
    size, or weight of unit loads or flow rate.
  • 8. Mechanization principle. Mechanize handling
    operations.

52
Twenty Principles of Material Handling
  • 9. Automation principle. Provide automation to
    include production, handling, and storage
    functions.
  • 10. Equipment selection principle. In selecting
    handling equipment, consider all aspects of the
    material being handled.

53
Twenty Principles of Material Handling
  • 11. Standardization principle. Standardize
    handling methods as well as types and sizes of
    handling equipment.
  • 12. Adaptability principle. Use methods and
    equipment that can best perform a variety of
    tasks and applications where special purpose
    equipment is not justified.

54
Twenty Principles of Material Handling
  • 13. Dead weight principle. Reduce ratio of dead
    weight of mobile handling equipment to load
    carried.
  • 14. Utilization principle. Plan for optimum
    utilization of handling equipment and manpower.
  • 15. Maintenance principle. Plan for preventive
    maintenance and scheduled repairs of all handling
    equipment.

55
Twenty Principles of Material Handling
  • 16. Obsolescence principle. Replace obsolete
    handling methods and equipment when more
    efficient methods or equipment will improve
    operations.
  • 17. Control principle. Use material handling
    activities to improve control of production
    inventory and order handling.

56
Twenty Principles of Material Handling
  • 18. Capacity principle. Use handling equipment to
    help achieve desired production capacity.
  • 19. Performance principle. Determine
    effectiveness of handling performance in terms of
    expense per unit handled.
  • 20. Safety principle. Provide suitable methods
    and equipment for safe handling.

57
Handling of materials must be performed
  • Safely
  • Efficiently
  • At low cost
  • In a timely manner
  • Accurately (the right materials in the right
    quantities to the right locations)
  • And without damage to the materials

58
Risks associated with improper handling
  • Increase in cost of raw material and finished
    products
  • Delay in production schedule and long production
    cycle
  • Waste of machine time and personnel time
  • Increase in in-process inventories
  • Damage or loss of material and employee safety
    liabilities
  • Employee frustration and reduced morale
  • Customers dissatisfaction

59
Selecting Material Handling System
Systematic Approach
1. Define the problem
60
Selecting Material Handling System
  • 2. Analyze the problem
  • Observe activities
  • Obtain layouts, flow patterns, schedules, etc.
  • Obtain information on existing material handling
    equipment
  • Analyze situation by Twenty Principles of
    Material Handling, and/or forms
  • Can activities be combined, simplified,
    eliminated???

61
Selecting Material Handling System
  • 3. Identify possible solutionsOrganize meeting
    with
  • material handlers
  • machine operators
  • supervisors
  • support engineers
  • 4. Evaluate alternatives Meet again to rate
    alternatives

62
Material Handling Equipment
  • Five categories
  • Industrial trucks
  • Automated guided vehicles
  • Monorails and other rail guided vehicles
  • Conveyors
  • Cranes and hoists

63
Industrial Trucks
  • Two basic categories
  • Non-powered
  • Human workers push or pull loads
  • Powered
  • Self-propelled, guided or driven by human
  • Common example forklift truck

64
Nonpowered Industrial Trucks (Hand Trucks)
(a) Two-wheel hand truck, (b) four-wheel dolly,
(c) hand-operated low-lift pallet truck
65
Powered Trucks
Capacities from 450 kg up to 4500 kg Power
sources include on-board batteries and internal
combustion motors
66
Powered Trucks
  • Designed to pull one or more trailing carts in
    factories and warehouses, as well as for airport
    baggage handling
  • Powered by on-board batteries or IC engines

67
Automated Guided Vehicles
  • An Automated Guided Vehicle System (AGVS) is a
    material handling system that uses independently
    operated, self-propelled vehicles guided along
    defined pathways in the facility floor
  • Types of AGV
  • Driverless trains
  • Pallet trucks
  • Unit load AGVs

68
Driverless Automated Guided Train
  • First type of AGVS to be introduced around 1954
  • Common application is moving heavy loads over
    long distances in warehouses and factories
    without intermediate stops along the route

69
AGV Pallet Truck
  • Used to move palletized loads along predetermined
    routes
  • Vehicle is backed into loaded pallet by worker
    pallet is then elevated from floor
  • Worker drives pallet truck to AGV guide path and
    programs destination

70
Unit Load Carrier
  • Used to move unit loads from station to station
  • Often equipped for automatic loading/unloading
    of pallets and pans using roller conveyors,
    moving belts, or mechanized lift platforms

71
AGVs Applications
  1. Driverless train operations - movement of large
    quantities of material over long distances
  2. Storage and distribution - movement of pallet
    loads between shipping/receiving docks and
    storage racks
  3. Assembly line operations - movement of car bodies
    and major subassemblies (motors) through the
    assembly stations
  4. Flexible manufacturing systems - movement of work
    parts between machine tools
  5. Miscellaneous

72
Rail-Guided Vehicles
  • Self-propelled vehicles that ride on a fixed-rail
    system
  • Vehicles operate independently and are driven by
    electric motors that pick up power from an
    electrified rail
  • Fixed rail system
  • Overhead monorail - suspended overhead from the
    ceiling
  • On-floor - parallel fixed rails, tracks generally
    protrude up from the floor

73
Overhead Monorail
74
Conveyor Systems
  • Large family of material transport equipment
    designed to move materials over fixed paths,
    usually in large quantities or volumes
  • 1. Non-powered
  • Materials moved by human workers or by gravity
  • 2. Powered
  • Power mechanism for transporting materials is
    contained in the fixed path, using chains, belts,
    rollers or other mechanical devices

75
Conveyor Types
  • Roller
  • Skate-wheel
  • Belt
  • In-floor towline
  • Overhead trolley conveyor

76
Skate-wheel
Roller
Belt
Overhead trolley conveyor
In-floor towline
77
Cranes and Hoists
  • Handling devices for lifting, lowering and
    transporting materials, often as heavy loads
  • Cranes
  • Used for horizontal movement of materials
  • Hoists
  • Used for vertical lifting of materials
  • Cranes usually include hoists so that the
    crane-and-hoist combination provides
  • Horizontal transport
  • Vertical lifting and lowering

78
Hoist
79
Bridge Crane
Gantry Crane
Jib Crane
80
Salvaging and Disposal of Scrap and Surplus
  • The words Scrap and Surplus symbolize waste
    and to that extent these account for the loss of
    profits.
  • Scrap is commonly used for waste of all kinds.

81
  • These occur for the following reasons
  • Mistakes in procurement
  • Wrong planning decisions
  • Wasteful processes in production
  • Inevitable waste during the adjustment of the
    equipment
  • Overall absence of efficiency

82
  • Disposal of scrap, surplus, recyclable, obsolete
    materials is one of the most important area of
    materials management, but often overlooked or
    considered minor.
  • Popular due to increased public awareness of
    environment, government legislation, better
    recognition of opportunities it offers in return.
  • e.g. paper files and forms are recyclable item
    that can be sold to recycle company.

83
  • The following measure are adopted and monitored
    for handling scrap
  • Controlling of surplus and scrap
  • salvaging or converting the waste for
    advantageous use.
  • Disposal of the surplus and scrap to the best
    advantage.

84
  • The production department primarily controls the
    first function by proper design, while purchase
    department handles the second and third
    functions.
  • Waste materials in pharmaceutical industry
  • Empty drums, packing materials, card boards,
    aluminium caps, bottles etc. these are
    non-recoverable rejects.
  • Spoiled materials during production. In a few
    instances, these may be recoverable.
  • Worn-out parts of equipments (examples are
    punches and dies), old equipment (due to expiry
    of life) and obsolete equipment (due to
    technology change).

85
  • Salvage
  • It is defined as the processing of materials
    (items) for advantageous use or disposal of
    company property, which is no longer economically
    useful in its present position.
  • Salvage operation
  • Waste materials are properly collected and stored
    at one place continuously, so that these can form
    a separate batch in production.
  • Recoverable materials are stored in a scientific
    way as other items stored.

86
  • Materials are stored in terms of quality or size
    or specifications.
  • Waste is invested for suitability to recover or
    avoid them.
  • Salvaging operation are possible under the
    following conditions
  • Evidences from laboratory tests and assays
    that the drug products meet all applicable
    standards of identity, strength, quality and
    purity.
  • Evidence from inspection of premises that
    the drug products and their associated packing
    were not subjected to improper storage condition,
    as a result of the disaster or accident.

87
Disposal
  • Disposal of scrap, waste and surplus materials
    can be effected by several way
  • Surplus material should be returned to the
    original supplier. Alternatively a customer who
    needs them should be explored.
  • As a social obligation, some material are
    defected or broken before selling them as scrap.

88
Disposal
  • Materials may be sold by inviting quotations from
    potential buyers or through various contracts
    such as fixed price contract, varying price
    contract, specific bids and negotiations.
  • It is worth considering that scrap like any other
    material represents money and to that extent it
    has a value.

89
Unit lode, Pelletization and Containerization
  • Unit load is a set of items (raw material, semi
    finished parts, finished product) to be move
    together, like
  • A set of cartons on a pallet
  • A set of products in a container
  • In a unit load, parts are
  • In something (In a carton)
  • On something (On a pallet)
  • Grouped by something (wrapped, strapped)

90
Reasons for using unit loads in material
handling
  • Multiple items handled simultaneously
  • Required number of trips is reduced
  • Loading/unloading times are reduced
  • Product damage is decreased

(a) Wooden pallet, (b) pallet box, (c) tote box
91
  • Pallets
  • Style and Size based on
  • Shipping and receiving restrictions
  • Size and weight of items on the pallet
  • Space restrictions
  • Equipment used to move the pallet
  • Cost, supply, and maintenance
  • Aisle widths, door sizes, stacking heights

92
  • Types of Pallets
  • Materials used
  • Softwood
  • Hardwood
  • Paper
  • Plastic
  • Steel
  • Aluminium

93
  • Containerization
  • Different types of containers are used
    according to the type of material.
  • e.g
  • Boxes, cartons, cases, sacks, bales, pallets,
    drums, barrels, crates, cable drums, machinery,
    and processed timber
  • Tank containers for bulk liquids and dangerous
    goods.

94
TRAINING AND DEVLOPMENT
  • Training and development may be defined as an
    attempt to improve current or future performance
    of employees through learning, usually by
    changing the employees attitude or increasing
    his/her skills and knowledge.

95
TRAINING AND DEVLOPMENT
  • Training and development program - Steps
  • Explain the trainee what is the job, how is the
    job done and why is it done (relevance).
  • Show how the job should be done (demonstration).
  • Allow the trainee to do the job (practice).
  • Follow up by explaining what was done correctly
    and what was done incorrectly. Correction always
    should be made as privately as possible
    (feedback).

96
TRAINING AND DEVLOPMENT
  • Training and development program Methods
  • On-the job training
  • Off-the job training

97
TRAINING AND DEVLOPMENT
  • On-the job training
  • Majority of industrial training are on-the
    job training, because it is related to the
    productivity.
  • On-the job training refers to methods
    that are applied at the workplace, while the
    employee is actually working.

98
TRAINING AND DEVLOPMENT
  • Off-the job training
  • This method is commonly used for the
    training of employees.
  • Off-the job training refers to methods
    that are applied away from workplace.

99
JOB ANALYSIS
  • Job analysis is defined as a process of
    collecting and studying information relating to
    the operations and responsibilities of a specific
    job.

100
JOB ANALYSIS
  • Process of job analysis

Defining uses of job analysis
Information collecting
Information processing
Job description
Job specification
101
JOB ANALYSIS
  • Uses of job analysis
  • Personnel planning
  • Training and development
  • Work scheduling
  • Performance appraisal
  • Job evaluation

102
JOB ANALYSIS
  • Job Description
  • is defined as a combination of statement
    containing the work to be performed and the
    essential working conditions of a particular job.
  • Job specification
  • may be defined as a statement of human
    qualities and other desirable characteristics
    required for discharging the assigned job.

103
JOB ANALYSIS
  • Job Analysis
  • Job description Job
    specifications
  • Job title
    Education
  • Job place
    Experience
  • Job summary
    Training
  • Machines, tools and equipment Judgment
  • Materials and forms used
    Initiative
  • Working condition
    Responsibilities
  • Hazards
    Physical effort

104
JOB DESIGN
  • Job design involves conscious efforts to organize
    tasks, duties and responsibilities into a unit to
    achieve objectives.
  • Job design involves three steps.
  • Specifications of individual tasks.
  • Specification of the methods of performing each
    tasks.
  • Conversion of tasks into specific jobs to be
    assigned to individuals.

105
JOB DESIGN
  • Mechanisms of job design
  • Understanding the nature of job is important,
    because it determines the skill requirement in
    performing a job.
  • Skill variation, responsibility
    and growth
  • Low
    High
  • Enlargement and enrichment

106
Job enlargement
  • It involves performing of a variety of jobs or
    operations at the same time. It is mainly
    intended to enlarge the job horizontally.
  • It avoids monotony, as a result of high degree of
    specialization, but the basic nature of job
    remains same. Therefore, it has limited role in
    motivating employees. There is a need for
    up-gradation of authority and responsibility.

107
Job enrichment
  • It acts as an additional motivating factors to
    other models described earlier in job design.
    This factor attracted more attention, both in
    academic circles as well as in practice.
    Therefore, it requires a detailed study.

108
Job enrichment
  • Job enrichment is concerned with designing of job
    in terms of the following
  • Work content provides greater variety.
  • Levels of knowledge and skills are higher.
  • More autonomy and responsibility in terms of
    planning, directing and controlling is given to
    workers for their own performance.
  • Work experience becomes meaningful.

109
BLUE AND WHITE-COLLAR JOBS
  • A position that involves mainly physical labor.
    With the decline in manufacturing and an increase
    in harmonization agreements, the term blue collar
    is now rarely used.
  • Blue collar refers to the blue overalls
    traditionally worn in factories in contrast to
    the white shirt and tie supposedly worn by an
    office worker, known as a white-collar worker.

110
LABOR WELFARE
  • Labor Welfare means working out things for the
    well-being of the labors. Knowing there wants and
    enabling them to fullfill there wants.
  • Labor welfare is the voluntary efforts of
    employer to establish within the existing
    industrial system, working and sometimes living
    and cultural conditions of the employee beyond
    what is required by law.

111
Advantages of material management
  • It eliminates unproductive handling of the
    materials like back-tracking, rehandling etc.
  • It reduces idle machine capacity and thus ensures
    better turnover on investment.
  • It reduces considerably the idle time of the
    workers.

112
Advantages of material management
  • The quality of the materials is also maintained
    through minimum human touches, elimination of
    breakages, etc.
  • Every inch of the factory space is properly
    utilized.
  • The issue of materials is also facilitated.
  • It helps in maintaining effective production
    planning and control.

113
Advantages of material management
  • Reduced operating costs and timely production.
  • Greater job satisfaction on the part of both the
    workers and the employer.

114
References
  • CVS Subrahmanyam Pharmaceutical Product and
    Management, Published by- Vallabh Prakashan, Page
    no - 260 282
  • S.C. Saksena Business Administration Management,
    Published by- Sahitya Bhawan, Page no - 262
    263, chapter 20.

115
(No Transcript)
Write a Comment
User Comments (0)
About PowerShow.com