Prequalification Requirements for Subcontract Opportunities

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Prequalification Requirements for Subcontract
Opportunities

• June 1, 2006

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Introductions Safety Topic

• Introductions
• Diane Osbourne, Small Business Advocate
• Dave DuRegger, Subcontracts Manager
• Gary Cough, Site Construction Manager
• Otis Drinkard, Construction Superintendent
• Al Peter, Construction Safety Supervisor
• Nevin Thomas, Safety Manager
• Safety Topic

R/Administration/Presentation/SubcontractorTraini
ng/Prequalification Requirements for
Subcontractors June 2006
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Prequalification Process

• Prospective companies will be required to
  prequalify for each Request for Proposal (RFP)
  opportunity.
• The process for becoming prequalified requires
  the active participation of interest companies.
• All project RFPs are Invitation to Bid Only-the
  completion of prequalification process does not
  guarantee participation in any RFP

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Bechtel Supplier and Contractor Portal

• All interested companies are required to register
  on the Bechtel Supplier and Contractor Portal-
  http//supplier.bechtel.com
• Dunn and Bradstreet Number
• Bonding capacity, bid range
• Annual sales
• Area of expertise, work experience
• Business size classification
• Information is utilized to assess your companys
  capability
• You may also send a letter of introduction
  company capabilities to the Project Small
  Business Advocate

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Prequalification Process

• Most RFP Opportunities will be posted on the
  project website under Suppliers/Subcontractors/Opp
  ortunities http//www.bechtelparsonsbgcapp.com
• Prequalification requirements will be listed on
  the description for the scope of work
• Submit interest and prequalification documents
  utilizing the e-mail tool by clicking the
  envelope icon

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Small Business

• BPBG is committed to providing meaningful roles
  for small, small disadvantaged, HUBZone,
  women-owned, veteran-owned and service disabled
  veteran-owned businesses
• Am I a small business? http//www.sba.gov/size/ind
  extableofsize.html http//www.sba.gov
• BPBG strongly encourages partnerships between
  small businesses and small and large businesses
• Identify the role of each partner in your plan
• Submit prequalification documents for each
  partner

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Prequalification Documents

• General Requirements - Supplier / Contractor
  Information
• Bechtel Supplier and Contractor Portal
• Commercial / Financial Capability
• Forecast of Upcoming Opportunities
• Review RFP Specific Requirements
  Prequalification Request on BPBG Website includes
  submission of documentation to demonstrate
  compliance
• Minimum Go / No-Go Scope-Specific Requirements
• Directly Relevant Experience
• Past Performance
• Minimum Go / No-Go Safety Program Implementation
  and Performance History
• Quality Assurance Program requirements
• Environmental Compliance
• Role of Subcontractors

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Prequalification Documents Cont.

• Submit Requested Information by due date
• Evaluation of Responses
• Additional information may be requested
• List of Prequalified Offerors

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Quality Assurance and Control Guidelines

• Management System to assure yourself and the
  customer that you are doing what you say you are
  going to do
• Focus on what is important (contract,
  specifications, codes and standards, and
  schedule)
• Good Business (have a plan, document key
  activities, report with object evidence to
  support conclusions)
• Strive to improve efficiency

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Safety and Health Prequalification

• How do we evaluate potential subcontractors?
• We ask for your Experience Modification Rate
  (EMR)
• Where does this come from?
• Your insurance carrier provides the EMR and this
  is based on your loss experience
• We are looking for an EMR of 1 or less, you
  should be as well

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Safety and Health Prequalification

• Things we want you to report about your company
• Your exposure hours or hours worked (last three
  years)
• If you had any fatalities and a description of
  them
• How many lost workday cases within the last three
  years
• Your medical only cases
• All the information is on your OSHA 300 log
• We are also asking you to provide a copy of your
  OSHA 300 Log

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Safety and Health Prequalification

• Safety and Health Program Guidelines Safety
  Ratings

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Safety and Health Prequalification
Form approved OMB no. 1218-0176

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Safety and Health Prequalification

• http//www.osha.gov/recordkeeping/OSHArecordkeepin
  gforms.xls
• Down load this form and maintain your records
  electronically.
• It includes the annual summary sheet, and this is
  where it is easy to find the information you need
  to provide.

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Safety and Health Prequalification

• List the type of work your company does
• Tell us about how you investigate accident and
  who these are reported to in your company
• Do you do regular inspection of the workplace and
  how are violation handled?
• Do you conduct safety meetings and by whom?
• Do you have written safety program with assigned
  responsibilities ?

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Safety and Health Prequalification

• Do you have training programs?
• New Supervisor
• Orientation for new hires
• Do you have a Hazard Communication Program?
• A written program
• Material safety date sheets (MSDS)
• Produce/containers labels
• Worker training to understand the MSDS and labels
  

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Safety and Health Plan

• An example Safety and Health Plan has been
  provided to help develop your own.
• Your Safety and Health plan should include
• Company Safety and Health policy statement
• Assign responsibilities and reporting
  relationship of your Safety Person
• Employees right to stop work and report unsafe
  condition without fear of reprisal
• Company procedures to eliminate accidents and
  injuries

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Safety and Health Plan

• Personal protective equipment
• Hard hats
• Safety glasses
• Safety shoes
• Hearing protection
• Fall protection

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Safety and Health Plan

• The training requirements as an example
• New worker orientation
• Confined space
• Fall protection
• Excavation and trenching
• Emergency response
• Respiratory protection
• Etc.

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Safety and Health Plan

• Hazard Communication
• Written program, this describes your program
• Material Safety Data Sheets (MSDS)
• Product/container labels
• Workers training

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Safety and Health Plan

• Accident reporting and investigation
• Are accident reports and causes tracked
• Are hazards reported to employees in safety
  meetings as things to watch out for
• Are they used as lessons learned

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Safety and Health Plan

• Job site inspections
• By whom
• How often
• Responsibilities for corrective action
• How are the results reported and to whom
• Are findings tracked to completion
• Date of identified deficiency description
• Projected resolution date actual date corrected

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Safety and Health Plan

• The development of Activity Hazard Analysis (AHA)
• The activity
• Steps potential safety and health hazards
• The controls to mitigate the hazards
• Equipment that will be used
• Employee briefing or training

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Safety and Health Plan

• Regular Safety Meetings
• Daily job briefings
• Morning stretch session
• Job briefing for all work activities
• Workplace inspections

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Safety and Health Plan

• Monthly report of hours worked
• Injury reports
• 0 to 60 report, this immediately using the best
  information you have
• CATEGORY 3 INCIDENT REPORT
• OSHA recordable
• Lost time
• Near miss

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National Construction Labor Agreement

• The BGCAPP project is signatory to the National
  Construction Agreement (NCA).
• Under this agreement BGCAPP has reserved the
  right to pre-select certain work to be performed
  without becoming signatory to the NCA agreement.
• The website description will indicate if the
  Scope of Work has been pre-selected or will
  require bidders to sign the project specific (NCA)

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National Construction Labor Agreement

• Examples of contractors who may not need to
  become signatory to the agreement
• Local Contractors (Madison surrounding
  counties)
• Clark, Estill, Fayette, Garrard, Jackson,
  Jessamine, Madison, and Rockcastle Counties
• Small Business
• Small Disadvantaged Business
• Woman-owned Small Business
• HubZone Business
• Veteran Owned Business
• Service-Disabled Veteran Owned Business

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Upcoming RFP Opportunities

• This calendar year (3rd QTR CY06)
• Fencing
• 10,000 ft. of outrigger equipped chain link
  fence
• 10 double swing and overhead gates
• 2 Mechanized cantilever gates
• Civil Work
• Vehicle Security Pop-up Barrier Control System
• Roadway Concrete
• Access Control Building Concrete Foundation
• Truck and Auto Canopy Concrete Foundation

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Upcoming RFP Opportunities

• This calendar year (3rd QTR CY06) Cont
• Electrical Package
• Roadway Lighting
• Communication U/G Cable
• UPS System
• Small Standby Diesel Generator
• Mechanical Utilities Package
• Sewer Septic System
• Potable Water Supply

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Upcoming RFP Opportunities

• Subcontract Opportunities in CY07
• Structural Steel Truck and Auto Canopy
• Engineer, fabricate, two overhead canopies
• located beside the access control building
• Truck canopy has a roof area of approximately
  6000 SF
• Auto canopy has a roof area of approximately 4500
  SF
• Badge Facility
• 1500 SF (30 x 50 block building
• Minimal windows for safety and security reasons
• General electrical and plumbing
• Water tank, fabrication and installation

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Upcoming RFP Opportunities

• Subcontract Opportunities in CY07 (Cont)
• Design fabrication erection of pre-engineered
• steel buildings
• Installation of 138K Substation
• Subcontract Opportunities in CY08
• HVAC Package
• Fire Detection and Protection
• Concrete Block Masonry

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Upcoming RFP Opportunities

• Subcontract Opportunities in CY09
• Heat Tracing/Freeze Protection
• Special Coatings
• Fireproofing
• Internal Field Tank Linings
• Thermal Insulation
• Chemical Cleaning

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Upcoming RFP Opportunities

• Subcontract Opportunities in CY10
• Phase 2 Main Plant Road Paving
• The scope of work and time for all future RFPs
  are subject to available federal funding and
  various agency approvals.
• Continue to monitor the project website for more
  information

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Contact Information

• Diane Osbourne
• Small Business Program Advocate
• [phone]
• dosbourn_at_bechtel.com