PhD SLAT Student GradPath Presentation

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PhD SLAT Student GradPath Presentation

• Nancy Lindsay

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GradPath Main Features

• Easy to Use
• All main forms are now electronic rather than
  paper
• Students who began with paper forms can
  continue/finish out in GradPath

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Main Features - Continued

• Easier for students/staff/faculty to track status
  and progress of submitted forms
• Prevents many common problems
• Forms are routed electronically for approval via
  email request

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Navigation

• After the go-live, there will be a direct link
  from Student Center to GradPath
• Or, you will be redirected from My GradColl
• See sample landing page next

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Landing Page Sample
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PhD Student Forms in GradPath

• RCR Responsible Conduct of Research
• Transfer Coursework Evaluation (only if using
  coursework from another institution)
• Doctoral Plan of Study
• Oral Comprehensive Committee Appointment
• Announcement of Oral Comps Exam

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PhD Student forms in GradPath, Contd.

• Comps Exam Results (submitted by Chair)
• Prospectus / Proposal (submitted by Graduate
  Coordinator)
• Final Oral Defense Committee Appointment
• Announcement of Final Oral Defense
• Results of Final Defense (submitted by Chair)

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How Forms Function

• Each form has a description and general
  instructions.
• All forms except Transfer Credit form are
  specific to a degree.
• Forms with pre-requisite forms are not available
  to student until pre-requisites are satisfied.
• Student can always save a form and come back to
  it before submitting.
• Many common errors eliminated e.g. incorrect
  course number on Plan of Study, illegible
  committee names.
• Forms check for data that violates policies
  violations either trigger alert messages/comments
  or may prevent submission.
• A form with a policy violation (if still
  submitted) may be approved with a petition.
  (Note Petition is not yet in GradPath.)

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Forms Routed Electronically for Approval

• Forms must go through approval routing in order
  to be approved
• Each individual approver receives an approval
  request via email
• You will be able to track where your form is in
  the approval process

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Routing Details

• Once student submits a form, it is routed for
  electronic approval.
• Next approver receives e-mail notifying them form
  is awaiting review.
• Comments may be entered by all approvers for all
  to see
• If a reviewer denies a form, a comment must be
  entered.
• Graduate coordinator is pre-reviewer for all
  forms (before faculty reviewers).
• Graduate Degree Certification is final
  reviewer/approver.
• Notification sent to student upon final approval
  or denial of form.

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Sample Approval Routing

• Sample routing from PhD plan of study

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Email Notification Example

• Students notification of Plan of Study approval
  

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Email Information

• Your _at_email account is your official UA email
  address and will be used for all forms
• It is very important that you check your email on
  a regular basis as this is the way you are
  notified when forms are approved or denied.
• If you use an email account other than _at_email, be
  sure to forward your UA account to the other
  address

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Go-Live Information

• GradPath is scheduled to go live campus- wide on
  October 1.
• Some forms will go live at a later date
• Graduate Petition, Special Committee Member
  Request, LOA Request, Change of Program these
  will remain as paper for the present

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Questions?

• If you have questions, please call or email your
  SLAT degree auditor, Nancy Lindsay, 626-1930,
  nlindsay_at_grad.arizona.edu