Georgia DFCS Performance-Based Contracting

1
Georgia DFCSPerformance-Based Contracting

• Online Reporting
• Requirements Overview
• Presenters
• Catrecia Stokes, DHS, DFCS, OPUOM
• Dawn Reed, Care Solutions, Inc.

2
Whats happening?

• Beginning July 1, 2010, RBWO contractors
  (Providers) will utilize GA-SCORE to report
  Performance-Based Contracting (PBC) data
• KidSTAR becomes GA-SCORE
• To support Performance-Based Contracting and
  other initiatives, GA-SCORE will continue
  collecting Provider data about
• Provider agencies and their individual programs
• Provider staff
• Foster homes (CPAs)
• RBWO placements

3
Points to Remember

• In the other 3 sessions today, you will have the
  opportunity to learn more about the new PBC
  outcomes and measurements
• GA-SCORE is an improved version of KidSTAR
• PBPI, CPA compliance, and placement tracking will
  still happen here and be integrated with the new
  data
• PBC reporting is new!
• SHINES remains the single, primary holder of
  childs file
• An in-depth system training will be held prior to
  the roll-out on July 1st

4
New Key Features of GA-SCORE

• Provider logins will shift from one user account
  per site/program to individual user accounts for
  each staff member for the purposes of
• Enhanced security
• Greater specificity for data submission audit
  trail
• Enhanced user experiences with individualized
  screens for tasks completed most frequently
• CPAs will now have direct access to submit
  updates to foster home information (vs. existing
  process)

5
New Key Features of GA-SCORE (cont.)

• Users will see a Whats Due? screen upon login
  that identifies outstanding tasks at a glance
• More automated email alerts to designated
  Provider staff for due dates to help ensure
  Providers remain timely and in compliance with
  new DFCS requirements

6
New Key Features of GA-SCORE (cont.)

• Service brokering agencies, such as MAAC, and
  their partner Providers will be able to share
  similar screens for data submission requirements
• A new Resources tab will be added to ensure
  Providers are kept up-to-date on current Room,
  Board and Watchful Oversight (RBWO),
  Performance-Based Contracting (PBC), and
  Performance-Based Permanency Initiative (PBPI)
  events and notices

7
GA-SCORE User Accounts

• The new method of individual user accounts gives
  Providers enhanced ability to manage their own
  staff access to specific screens as needed
• Categories of user types will include
• Admin user for agency
• Admin user at each site/program (depending on
  agency size, this may be the same as above)
• Basic user (users will decide their own
  passwords)
• Each users level of system access is based on
  agency roles and responsibilities

8
GA-SCORE and Performance-Based Contracting
Reporting

• Beginning July 1st, every RBWO provider will be
  required to use GA-SCORE for their monthly
  Performance-Based Contracting requirements
• Providers will be able to report throughout the
  month as needed
• Reporting deadline is the 5th of each month (for
  the previous months data)

9
Provider Responsibilities for PBC Reporting

• To begin, each agency will need to designate a
  point person of contact (name, phone number,
  email address) who will be responsible for
  enrolling direct care staff in GA-SCORE
• Need to notify Care Solutions who agency designee
  is prior to July 1st roll-out (more to come
  later)
• Above designee will also assign user permissions
  for other staff persons requiring a GA-SCORE user
  account
• Each site/program will also need to designate
• Staff person(s) who need(s) to receive automated
  system alerts (e.g., meeting due dates)

10
Provider Responsibilities for PBC Data

• Providers will enter approximately 30 data
  elements related to PBC
• PBC reporting in GA-SCORE must be completed by
  the 5th of each month (for previous months data)
• Providers will be responsible for timely and
  accurate data submissions, as it is essential for
  assessing provider compliance with outcomes and
  measurements

11
How Do I Report PBC-Required Data?

• After July 1st, using your Internet browser
  (Internet Explorer 7.0, Firefox, etc.), visit
  www.gascore.com
• Designated Provider staff (described previously)
  will log in using their individual username and
  password
• All other staff designated by their agencies to
  perform this work will begin by going to the
  website and registering the first time from then
  on, users will log in as normal

12
What PBC Data Do I Report?

• Appointments and Meetings related only to PBC
• Type of meeting (e.g., EPSDT medical/dental/vision
  visits)
• Date of meeting
• Location of meeting
• Participating provider staff
• Other participants (e.g., DFCS Case Manager,
  birth mother/father, doctor)

Not a final or complete list
13
What PBC Data Do I Report? (cont.)

• Foster Parents
• Name of Primary and Secondary caregiver
• Date foster parent
• Viewed DFCS Protective Capacities Training Video
• Completed online post-test
• Completed post-vulnerabilities assessment
  (in-home)

Not a final or complete list Already collected
14
What PBC Data Do I Report? (cont.)

• Providers Direct Care Staff
• Name
• Position
• Highest level of education and licensure
• Hire date
• Emergency Safety Intervention training info
• To find a list of approved vendors
• Visit ors.dhr.georgia.gov
• Click on Provider Tools-gtgtTraining
  Info-gtgtResidential Child Care Section

Not a final or complete list
15
What PBC Data Do I Report? (cont.)

• Incident Intake Information Forms
• Type of incident (neglect, abuse, etc.)
• Date of incident
• Involved RBWO children
• Provider staff who prepared form
• Date Provider submitted form to OPUOM

Not a final or complete list
16
What PBC Data Do I Report? (cont.)

• RBWO Placements
• Admission date
• Discharge date and disposition of child
• Legal custody on exit (e.g., live with fit and
  willing relative, reunification)
• SHINES ID
• Date child most recently entered custody
• Birth parent name and status
• School enrollment date
• School name, type, and location
• Number of unexcused school absences

Not a final or complete list Already collected
17
Whats Next for PBC GA-SCORE?

• In-depth GA-SCORE training date for PBC reporting
  requirements to be announced soon
• Provider user manual will be provided
• Access to GA-SCORE will be provided prior to July
  1st to begin loading essential information
• Care Solutions will send out further information
  with specific instructions once everything is
  finalized