BRIEFING on

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WELCOME!!!

• BRIEFING on
• e-TESDA UTPRAS
• for TVET PROVIDERS

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CONTENTS

• Requirements for program registration under
  UTPRAS

Rationale and objectives of e-registration

• Steps in registering program(s) on-line

Forms and documentary requirements needed in
registering programs on-line
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What is UTPRAS?

• The Unified TVET Program Registration and
  Accreditation System is the quality assurance
  mechanism for the mandatory registration of
  technical-vocational programs with TESDA
• Registration signifies compliance of the TVET
  program with the minimum requirements set by TESDA

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What programs are covered under UTPRAS?

• All technical-vocational education programs need
  to be registered as provided under Section 8 of
  the TESDA Law and TESDA Board Resolution 98-03.
  Registration covers programs in industrial
  trades, agriculture, fisheries, home industries,
  health, and information technology, among others.

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What are the requirements for registration?

• Corporate and
• Administrative Documents
• Organic Law of institution Republic Act, LGU
  Resolution (for Government Institutions)
• Certified Board Resolution to offer the program
  (signed by the Board Secretary and attested by
  the Chairperson) (for private institutions)
• SEC Registration which must specifically cover
  the training delivery site (private
  institutions only).

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What are the requirements for registration?

• Articles of Incorporation primary purpose of
  institution must mention TVET (private
  institutions only)
• Fire Safety Certificate (valid)
• Certificate of Ownership/Contract of Lease of
  Building (covering at least five years)

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What are the requirements for registration?

• 2. Curriculum and Program Delivery
• Curriculum document complies with the
  Competency Standards where they exist (e.g. in
  the Training Regulations).

The different Training Regulations promulgated by
TESDA can be viewed by clicking on this link.
- Curriculum document follows the prescribed
CBC format, Course Design Modules of
Training (See samples of CBC by Clicking the
above link. You can also adopt the CBC that suits
your program application)
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What are the requirements for registration?

• Curriculum and Program Delivery
• - Curriculum document specifies the equipment,
  tools consumables necessary to deliver the
  program.

- Curriculum document specifies the
instructional materials (such as reference
materials, slides, videotapes, internet
access and library resources) necessary to
deliver the program.
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What are the requirements for registration?
3. Faculty and Personnel

• List of officials with their qualifications
  (supporting evidences available such
  as copies of certificates)

• List of faculty teaching in the program, with
  their qualifications, areas of expertise, and
  courses/seminars attended (supporting evidences
  available).

• List of non-teaching staff with their
  qualifications (supporting evidences available
  such as copies of certificates and contracts of
  employment).

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What are the requirements for registration?
4. Academic Rules

• Schedule and breakdown of tuition fees and other
  program cost

• Documented grading system, details of which are
  provided to students/trainees at the start of
  their program

• Entry requirements of program comply with
  relevant Training Regulations, if any

• Rules on attendance

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What are the requirements for registration?
5. Support Services

• Heath services are available to the
  students/trainees.

• Career guidance placement services are available
  to students/trainees.

• Community outreach program (optional)

• Research that supports school operations
  (optional)

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Why e-TESDA UTPRAS?

• RA 8792 or Electronic Commerce Act of 2000 aims
  to promote the universal use of electronic
  transaction in the government and the general
  public.
• Part IV of the Electronic Commerce Law under
  Section 27 describes government use of electronic
  data message, electronic documents and electronic
  signatures.

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Required Uses of Electronic Transactions

• Requiring and/or accepting payments, issuing
  receipts, acknowledging payments
• Transacting government business, performing
  government functions
• Accepting the creation, filing or retention of
  documents
• Issuing permits, licenses, or approval thereof

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What are the steps in registering a program
on-line ?

• Step 1
• Sign-up in the TESDA e-services and create your
  own user ID and password.
• Step 2
• Download Letter of Application, required
  documents and forms from the Download Links.
• Step 3
• Accomplish Letter of Application, required
  documents and forms and submit to the TESDA
  Provincial/District Office that has jurisdiction
  over your application.

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Required Documents and Forms

• Letter of Application (Scanned file)
• Corporate and Administrative Documents
• Certified Board Resolution to offer the program
  (Scanned file)
• SEC Registration (scanned file)
• Articles of Incorporation (scanned file)
• Current Certificate of Ownership/Contract of
  Lease (scanned file)
• Fire Safety Certificate (scanned file)

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Required Documents and Forms

• Curriculum and Program Delivery Documents
• Competency-Based Curriculum (CBC) using the
  forms on the right side
• Need more information on CBC?
• Click on the Link

• Forms ( to be filled up submitted)
• CBC form 1 Modules of Training
• CBC form 2 Course Design
• Equipment Form U2A/0402
• Tools Form U2B/0402
• Consumables Form U2C/0402
• Instructional Materials form U3/0302

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Required Documents and Forms

• Faculty and Personnel
• Note No need to submit supporting evidences,
  certificates and employment contracts. They will
  be checked during the ocular inspection.

• Forms (to be filled up submitted)
• Trainers/Teachers Form U4/0202
• Non-Teaching Form U5/1100 (include officials
  and their qualifications)

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Required Documents and Forms

• Academic Rules
• Schedule and breakdown of tuition fees and other
  program costs (MS Word file will do)
• Documented grading system (MS Word file will do)
• Program entry requirements. To be indicated in
  the CBC Course Design (MS Word file will do)
• Rules on Attendance (MS Word file will do)
• Note MS Word files with no
  electronic signatures will be accepted. All
  Academic Rules documents authenticity will be
  checked during the ocular inspection.

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Required Documents and Forms

• Support Services
• Description of health services
• Description of career guidance/placement services
• Description of outreach program (optional)
• Description of researches to be undertaken that
  support the operation of the TVET provider
  (Optional)
• Note All evidences in the descriptions provided
  for support services will be checked during the
  ocular inspection.

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What are the steps in registering a program
on-line ?

• Step 4
• You will receive an Acknowledgement Letter within
  the next 48 hours from receipt of your documents.
• Step 5
• The TESDA Provincial/District Office will
  evaluate the submitted documents based on the
  Program Registration Requirements Checklist. You
  will receive an evaluation report and an
  Application Status Notification, 5 working days
  from receipt of the Acknowledgement Letter.

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What are the steps in registering a program
on-line ?

• Step 6
• Depending on the outcomes of the evaluation and
  if there are still deficiencies that need to be
  complied with, you will be informed by the TESDA
  Provincial/District Office through your account.
• On the other hand, if the documents and forms are
  all complete and in order, the TESDA
  Provincial/District Office will inform you of the
  ocular inspection schedule.

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What are the steps in registering a program
on-line ?

• Step 7.
• During the ocular inspection, please have all the
  following ready
• Php1,000 as payment for the Processing Fee. An
  Official Receipt will be issued to you.
• Authentic copies (hard copies) of the required
  documents and filled up forms with 3 duplicates
  each. The inspectorate will have to check them
  against your electronic submissions.
• Evidences that are required, e.g., Certificates
  and employment contracts of faculty and staff,
  etc which were not submitted electronically.

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What are the steps in registering a program
on-line ?

• Step 8
• The inspectorate will tell you what deficiencies
  you have to comply with, if any, in the exit
  conference of the inspection.
• Step 9
• You will be given 30 working days at most to
  comply with the deficiencies. Failure to comply
  will mean denial of your application without
  prejudice to re-filing. You will informed about
  this through your account in the e-services.

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What are the steps in registering a program
on-line ?

• Step 10
• If the deficiencies in the ocular inspection have
  been addressed, the TESDA Provincial/District
  Office will inform you when the Certificate of
  Program Registration is ready for pick up.
• Step 11
• You will pay PhP 1,000 as Registration Fee for
  which an Official Receipt will be issued to you
  upon release of the Certificate of Program
  Registration by the TESDA Provincial/District
  Office.

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On Queries in your Application

• Please feel free to e-mail the Provincial/District
  Office re the processing of your application any
  time.