Kentucky Department of Education Nutrition and Health Services

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Nutrition Health Services Online Claim
Submission CACFP Non Profit
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A Corrective Action Plan must accompany a claim
or a corrected claim submitted after the 15th of
the month via fax [phone].
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Beginning January 1, 2010 All Claims Are Due
The 15th Of Each Month! Claims and Corrected
Claims submitted after the 15th of the month must
be faxed to [phone] and accompanied by a
Corrective Action Plan for payment
consideration.
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Open Internet Browser
Go to the Nutrition and Health Services Web Page
http//nhs.ky.gov Using your computer mouse,
click on Online Reporting System (Located above
the Food Pyramid).
ADD THIS SITE TO YOUR INTERNET FAVORITES
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Before you file your first claim, print out the
Claims Manual and review.
Click on Help
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Scroll down to CACFP/ADC and click on Claims
Instructions for CACFP/ACD Sponsors
This will open a Word Document to be printed and
kept handy!
NOTE Application/Agreement Instructions and
paper copies of the Claims can also be accessed
from this site.
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Enter User ID Enter Password Press Enter Key
on Keyboard NOTE Cursor will default to Use
the New field ONLY . . . Do not type anything in
this field unless prompted. Instructions will
appear in the System Message field.
SYSTEM MESSAGE WILL APPEAR
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Using the computer mouse click on Production
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Using computer mouse, click on 1 CLAIMS
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Enter the following Action Code (aadd,
ddelete, iinquire, uupdate) Sponsor Number
Diocese Type Claim Month Claim Year Using
computer mouse, click on 3 CACFP
NONPROFIT    NOTE Do not type in the
NSLP/SBP/SMP UDATE . . . This is for the National
School Lunch Program only!
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Enter all applicable information. Enter your
Authorization. Using the computer mouse, click
on SUBMIT
NOTE Use the tab on keyboard to move between
boxes. Holding the Shift key and Tab will move
cursor backwards.
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Check Status (located on the top left).   Status
Code U - - Print claim for your files. Status
Code F - - Correct errors. Use the F9 key on
your keyboard (located in the top row) or the
ERRORS button at the bottom of the page to open
error screen. To exit the Error Screen press the
Enter key on your keyboard. Correct all errors,
(to submit changes make sure there is a Y for yes
in the Continue field. Enter Authorization and
click on the Submit button. Recheck Status.
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Using computer mouse click on CANCEL Note
This will not delete a submitted claim. This is
the correct procedure to exit the claims system.
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Using computer mouse click on EXIT
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The system has been exited successfully and the
internet browser may be closed.
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Phone Numbers Online Reporting Help Desk
[phone] Commonwealth Service Desk
[phone](for revoked or forgotten
passwords only)  Web Addresses Nutrition and
Health Services http//nhs.ky.gov Online
Claims https//cdcbps.ky.gov/NHS_Main/ United
States Department of Agriculture
http//www.usda.gov/