for a safer workplace

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Welcome to Online HRS
All your Human Resources needs in one easy to
follow database system
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Finally, you can create professional Human
Resource documents in a fraction of the time with
Online HRS. The ultimate business tool for
managing staff
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Its about your business success  Do you want
to save time and money?  Do you want to reduce
your business risk? Do you need help to banish
the paperwork headaches so you can focus on your
business?Then you need Online HRS.
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 You dont need to be a Human Resources expert
to save hours of precious time and master staff
management by using Online HRS.
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Online HRS has been designed for busy managers
business owners, its- Simple to use! - No
training required- Easy to access what you
need- Staff Database and Automatic Outlook
reminders- Tips and Guides on how to manage
staff
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• Online HRS Features
• Start up Wizard
• Recruitment, Starting, Salary and Review Wizards
• Document Builder
• Staff File Manager
• Contractor Management
• Induction/Training Manager
• Staff Management Reports
• Assistance Centre
• User Admin
• Global Admin

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The system comes with an easy to follow 4 Step
Start Up Wizard
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• The System has been designed to take you through
  the processes of
• Recruiting Staff
• Starting Up Staff
• Salary and Performance Review
• Exiting Staff
• Using simple easy to follow wizards

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The wizard takes you through the process, select
a box and proceed, its as easy as that
Select the Wizard Icon and choose the Type of
Wizard Needed
When you select a box the corresponding document
will automatically appear. The system comes with
a template that can be edited to suit all
occasions, you Build or Edit these documents by
selecting the corresponding icon category at the
top of each page.
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Each Section has its own master template, if I
select the Recruitment Icon then Application
Process the Application Process Register will be
shown
By selecting add new template the program will
bring up the master template, which can be edited
to suit your needs
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By selecting the Behavioural or Message Token
icon you can even add fields to the master
template
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There are 22 types of HR fields that can be
selected and inserted into your templates
By Selecting the first name field it will be
inserted into the template
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There are 22 types of HR fields that can be
selected and inserted into your templates
By Selecting the first name field it will be
inserted into the template
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Now when going through the Wizard Processes the
employee selected data will automatically
inserted into the document for the fields selected
Each Section has its own master template
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You can save your template and it will be stored
in the category selected register, you will be
able to view or edit this template whenever you
need
Each Section has its own master template, if I
select the Recruitment Icon then Application
Process the Application Process Register will be
shown
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Select Step 2 and again the documents that you
have built relating to this step are shown.
Work your through the wizard and complete the
process
Once completed the documents can be printed out
and will also be stored in the employees records
documents section
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Starting a new employee has never been so
easy! Just select the Start up Staff Wizard and
work your way through the steps
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• There are over 40 different types of Document
  Templates inside the system to help you
  management every process of employee management.
  Documents include
• Application forms
• Position Descriptions for both staff and
  management
• Staff and Management interview Guide
• Staff and Management reference check
• Letter of Offer
• Staff and Management Orientation checklist
• Staff Action forms
• Performance Review forms
• Salary Review forms
• Staff Termination forms
• Exiting Staff forms

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Build or upload Policies, set review dates and be
automatically alerted when they are due
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Staff File Manager
The Staff File Manager has been designed to give
the user a variety of information relating to
your employees
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Staff File Manager
Adding a New Employee
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The staff record sheet records all the vital
information needed for staff management
Qualifications, probationary periods and
Performance reviews which are due will
automatically email the person responsible
All information relating to this employee is easy
to access including critical dates and documents
which have been built for the employee via the
wizards
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Critical Dates such as Probationary Periods,
Qualification expiry dates, Performance Reviews
are automatically inserted into the Critical Date
register. You can add, edit or review these dates
and a log is kept to show a history or events
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Documents that have been developed during the
wizard process for the employee are stored in the
employee document register
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Contractor Management System

• The Contractor Completes an Online Form to
  confirm they have the appropriate
• Qualifications to complete the
  assigned tasks
• Safe Work Methods
• Insurances
• Training for Employees
• Emergency systems

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The contractors details are entered into this form
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This email is automatically produced and sent to
the contractor for completion
The contractor selects the induction link and
completes the induction (that has been built
inside the system) and then completes the
contractor compliance form
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The contractor completes all four compliance
categories
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The question box expands so the contractor can
enter their expiry dates and upload their
documents of their workers compensation, public
liability etc. The program will alert you via
email when these have expired
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To add a contractor select here
A contractors details is highlighted in red when
they have been initially sent the contractor
email. It turns automatically to Orange when the
contractor has completed the forms and sent it
back ( it will also alert you that it has been
sent back) Once you have received the compliance
form back select view to verify the contractors
details, the register will turn green
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The HRS system comes complete with its own
Induction/Training Builder. Now you can built any
type of Inductions and Training in the system and
allocate the items built to any employee to
undertake.
To build a new Induction or Training module just
select add induction
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You can upload the training or induction material
into the system in any format including video
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Once the learning material has been uploaded you
can even build an Induction or Training Quiz
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Its easy to build the Quiz , and you can build as
many questions as you wish. To add another
question just select add more fields
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Its easy to build the Quiz , and you can build as
many questions as you wish. To add another
question just select add more fields
And the program will automatically build another
question field. Build as many questions as you
need.
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The inductions built can be assigned to the
employee. By selecting the training links the
learning material will be shown here.
The quiz relating to the learning material
selected will be shown here. The system will save
all the Inductions and Training undertaken by the
employee in their records. Not only that it will
also alert you via email whenever Inductions and
Training is due for review!
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Staff File Manager
Reports
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Reports can be previewed or developed into a PDF
document that can be printed or saved for future
reference

• A variety of reports can be generated including
• Current Staff Reports
• Employee Status
• Length of Service
• Terminated Reports
• Staff Compliance Reports
• Performance Reviews
• Recruitment Sources
• Birthday Reports
• Critical Dates

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• The HRS Program also comes with an Assistance
  Centre. With a click of a button we can help you
  with problems arising from
• Industrial Relations
• Recruitment and Assessment
• Staff Administration
• Training and Seminars
• Occupational Health Safety
• Rewards Recognition

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The links for these icons can even be set in the
user admin section to come to you or anyone you
designate!
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• The HRS System comes complete with its own User
  Admin section. In this section you will be able
  to
• Add employees and set permission levels
• Add alerts relating to critical dates
• Upload performance relating material
• Set links in the assistance centre as well as
  other features

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The system also comes with a Global Admin
Section. The Global admin section is where master
templates and other items can be updated for
every system at a click of a button, this will
ensure that the HRS system has the latest in
Human Resources Information. The Global Admin
Section is allocated by HR Coach Head Office
Only,
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• 5 Reasons why you should use
• Online HRS
• Minimise your Risk. Businesses without the right
  documentation in place suffer. Our Online SQL
  Database will ensure that you keep track of
  signed documents.

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5 Reasons why you should use Online HRS 2.
Meet your Obligations. 75 of businesses
struggle with paperwork and compliance. Staff
Manager will keep your processes organised. You
can even edit and tailor the documents to suit
you!
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5 Reasons why you should use Online HRS 3.
Save time and money. Businesses who are
organised save time and money in processing staff
documents. Wizards take the headache out of
collating forms. Outlook reminders will ensure
you don't miss probation dates.
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5 Reasons why you should use Online HRS 4.
Increase your hiring success rate! Staff are
attracted to Businesses who have their act
together. Professional colour coded documents
provide a positive image about you. Easy to use
Interview guides will help you ask the right
questions to select the right people.
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5 Reasons why you should use Online HRS 5.
Keep up to date. Reports will show you what
information is missing. By using templates for
staff planning will ensure you remember to update
policies, keep staff trained and audit our
documents on a regular basis. Links will help you
find the information you need!
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Online HRS Can be implemented to any business
across Australia via the HR COACH Network
HR COACH setting the standard for innovative
human resource practice
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HRS Prices
Over 500 employees by quote