Safety Management

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Safety Management
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Safety Management

• Aim An outline of the legal and Company
  requirements
• Your part in our Management System
• NOT to make you into safety professionals
• Content
• Staff safety Induction
• Laws and Regulations
• Company Safety Policy
• Accident causation and Reporting
• Risk Assessment (General and DSE)
• Safety Audits and actions
• Summary

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Health or Safety?

• Health Avoidance of work-related illness
• They usually build up slowly over a long time.
• They may have physical, chemical or biological
  (e.g. hygiene) origins.
• Safety Avoidance of work-related
  injuries(including property damage and fire)
• Many of these happen very quickly.
• We need to identify what we are looking for!

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Why Health and Safety is important

• People - accidents and ill-health do harm.
• The Law - breaking Health Safety law is a
  criminal offence for which individuals can be
  fined or imprisoned.
• The Business -
• health or safety incidents can have an immediate
  impact.
• Our customers ask questions and audit us.
• Loss of confidence by customers and investors can
  be even more serious and result in job losses.

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Laws and Regulations
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Safety - YOUR Responsibilities

• YOU are responsible for the actions and
  omissions of all those
• who report to you
• who may be affected by their actions
• and for
• all areas where you have responsibility or
  should have been aware of.

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Safety - YOUR Responsibilities

• Safe system of work
• Implementation of Company rules and instructions
• Information Training
• Monitoring Control
• Audits Appraisals
• Incident reporting Investigation

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Safety - YOUR Responsibilities

• New staff receive information and training as
  necessary to ensure their safety and health while
  at work.
• Only those staff who have received suitable
  training are permitted to use hazardous machines
  or processes.
• All persons (employees and others) are aware of
  hazards, action in an emergency and their
  personal responsibilities.
• Regular safety inspections are carried out and
  recorded.
• Unsafe situations are corrected promptly.
• Equipment is maintained or inspected in
  accordance with the manufacturers or our
  procedures.
• HOUSEKEEPING (Physical organisation)
• STAFF BEHAVIOUR (motivation ? attitude ? actions)

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SAFETY LAW

• Common Law - Duty of Care
• Health Safety at Work Act
• Result to be achieved (absence of injury /
  ill-health)
• General principles ONLY
• NOT specific actions
• Regulations
• More detail on application of the principles
• also other laws (e.g. Occupiers Liability, Fire,
  etc.)

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SAFETY LAW

• Employers responsibilities
• Risk Assessments
• Information, Instruction and Training
• Supervision monitoring
• Corrective preventive actions

You must C to the RISC!!
INSTRUCTION Telling what to do what not to
do. TRAINING Instruction WHY checking
understanding application.
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SAFETY LAW

• Employers responsibilities
• Risk Assessments
• Information, Instruction and Training
• Supervision monitoring
• Corrective preventive actions
• Employees responsibilities
• Your own actions and omissions

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SAFETY LAW

• Proper use
• Anything except misuse which was not reasonably
  foreseeable.
• May include stupidity and ignoring instructions
  unless effective management can be proven.

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Safety Law

• Dont feel crushed

Health Safety Law
Little me
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CHEMICALS

• REACH, COSHH CHIP
• Registration, Evaluation, Authorisation
  restriction of Chemicals
• Control of Substances Hazardous to Health
• Chemicals (Hazard Information Packaging for
  Supply)
• Information, training, PPE, supervision, spill
  control

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ELECTRICITY

• Electricity at Work RegulationsProvision Use
  of Work Equipment Regulations
• No specific testing required by law
• Whatever is necessary to prevent danger
• Risk Assessment
• Regular visual inspection (especially the plug
  and flex)

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Manual Handling

• Manual Handling Operations Regulations
• Minimise manual handling
• consider alternative layout or system of work
• work-bench height standing or sitting?
• storage - too low or too high?
• use mechanical aids
• If it has to be done
• Assess the Task, the Individual the Load and the
  Environment

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Manual Handling

• HSE guidelines below this does not normally need
  a specific risk assessment.

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Manual Handling

• Ensure that when people do have to lift or carry,
  that they always do it properly

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OTHER REGULATIONS

• Management of HS at Work
• Workplace (Health, Safety Welfare)
• Display Screen (DSE)
• Noise at Work
• Personal Protective Equipment (PPE)
• Lifting Operations Lifting Equipment (LOLER)
• Pressure Systems and Pressure vessels
• Ionising Radiation
• Fire Precautions (Workplace)
• Safety Signs
• Waste Disposal Environmental Protection Act

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Safety Policy
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Safety Policy

• For every organisation with more than 5
  employees, it must be
• In writing
• Known and understood by all employees

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Safety Policy

• No-one is permitted to initiate or continue any
  activity, operation or process which puts people
  at significant risk of injury.

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Safety Policy

• Contents
• General Statement
• Documentation
• Safety Steering Committee
• Organisational Responsibilities
• Visitors
• Contractors
• Risk Assessments
• Occupational Health First-aid
• Fire Precautions
• Statutory Testing
• Product Supply
• Working Time Directive

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Safety Management

• Safety Steering Committee
• Internal Safety Advisor
• Employee Union Representation
• YOU must consult and communicate!

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Accident Causation
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Accident Causation
Lack of control
Underlying causes unsafe acts
Immediate causes unsafe conditions
Injury / Damage / Loss
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Human Factors

• Motivation
• Stimuli
• Perception of risk
• Attitude
• Personality
• Stress
• personal
• time pressure
• fatigue
• environment (noise etc)

Distraction Unfamiliarity Tiredness Complacency Hu
rry Dont go DUTCH with safety!
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Accident Safety Incident Reporting

• Use the correct forms!
• Report it immediately
• Complete the investigation
• immediate causes (physical and human)
• underlying causes
• Enough background detail so it is clear to a
  reader 3 years later
• Action to prevent recurrence

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Risk Assessment
DOh!
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Risk Assessment

• A logical investigation of
• what could cause injury or ill-health (hazard)
• Who might be affected
• how severe any injury / ill-health would be.
• the probability of that injury / ill health
  happening (risk).
• What are alternative ways to do the activity
  without the hazards or with less risk?

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Risk Assessment

• Also consider
• How often the task is done?
• Repetition speed?
• When?
• Normal activity or special (e.g. maintenance)?

• Where?
• Work-place
• Home
• Driving
• What?
• The process
• The location
• The person
• First
• Confirm that risks are low
• Identify any which require investigation

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Risk Assessment

• Who does them?
• Every Manager
• Every individual
• When?
• New process, new staff or any relevant
  change(including expectant and new mothers)
• Periodically check that they are still accurate
• Every time that YOU do any task.

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Pregnancy

• Risk Assessment at appropriate stages.
• Chairs / rest opportunities?
• Repetitive manual handling?
• Being considerate is normally all that it takes
  in most situations.

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P.A.U.S.E.

• Plan each task
• Analyse what might happen
• Unexpected - be prepared
• Slipping, tripping sprains
• Entanglement
• P.A.U.S.E for thought ... think safety

A millisecond makes all the difference

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Risk Assessment

• Suitable and sufficient.
• Generic Risk Assessments plus specific ones for
  particular equipment and situations.
• Risk Assessment is only a means to achieve a
  result.
• More important is effective action to remove /
  reduce the risk.
• Put your effort into actions

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Risk Assessment

• UNISON guide for safety reps
• Many employers have spent a huge amount of time
  effort amassing detailed data sheets on all the
  chemicals used in their workplace.
• Once they have collected all the information and
  filed it, they think this is all they have to do.

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Risk Assessment

• Dont let a risk assessment be a carefully
  filled-out, filed, and forgotten piece of paper.
• The purpose of risk assessment is to enable the
  employer to identify the preventive and
  protective measures needed and then to take them.
  So risk assessments are just the first step in
  deciding a programme of action.

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Risk Assessment

• Identify Hazards, e.g.
• materials substances
• equipment
• workplaces
• activities
• people
• procedures
• fire
• Mechanical, electrical, chemical, biological
  psychological causes

• Peoplefor example
• Operators
• Visitors
• Those walking past
• Cleaners
• Security personnel

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Risk Assessment

• Decide who might be harmed and how, e.g. for
  equipment
• entanglement, abrasion, cutting, shearing
• stabbing, puncturing, impact, crushing
• electrical shock
• ejection (solids, liquids or gases), spillage
• jam clearance
• noise, vibration
• ventilation / exhaust
• maintenance
• liquids entering it
• controls (location, marking, use)
• emergency action / shut-off
• tripping / slipping, hot surfaces, waste stacking
  / clearance etc.

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Risk Assessment

• Evaluate risks and priorities
• NB Frequency? Probable severity?
• Difficult to define the terms and agree estimates
• If it is easy, take preventive action anyway.

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Risk Assessment

• What control measures need to be enforced to
  minimise the risk?
• Prevention
• Engineering controls (e.g. guards, interlocks
  etc.)
• Mechanical aids / tools
• Personal Protective Equipment
• Signs, notices, documented enforced procedures
• Emergency equipment / procedures (e.g. fire
  extinguishers)
• Information, Instruction, Training
• Supervision, look-out people etc.
• Avoid creating new hazards!

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Risk Assessment

• Checklists can be useful prompts, but they must
  NOT limit your thinking.

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VDU PC Use

• VDU / PC use does not directly cause health
  problems, but incorrect set-up or your posture
  can cause pain in your eyes, neck, back and
  hands. Avoid these by ensuring that your
  workstation is adjusted properly.
• Chair
• Screen
• Posture
• Exercise
• Eyesight

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Risk Assessment DSE

• The principle applies to ANY repetitive or long
  duration activity.
• You are an animal, not a machine!
• You must move your body frequently for it to work
  properly.
• Over-use, or strain, can damage a muscle or
  ligament temporarily.
• Continued abuse can make the disability
  permanent.
• Wrists and the spine are particular risk areas

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DSE Risk Assessment

• Arrange your working area so that you can see and
  reach everything without strain.
• Adjust you chair so your arms are horizontal.
• Use a footrest if your feet dont touch the
  floor.
• Dont rest your wrist on the desk when using the
  mouse.

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DSE Risk Assessment
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DSE Risk Assessment

• Eye-sight tests
• Not for Agency temps
• Entitlement when a person starts to use a PC and
  thereafter when they have a problem.
• Spectacles paid for ONLY if they are required
  solely for PC use at work.

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Behavioural Safety

• WHAT are your people actually DOING and HOW?
• Praise where praise is due!

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Risk Assessment Example

• Going to the toilet
• for a company restaurant

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Going to the toilet here

• what?
• Cant find it
• Who?
• New staff
• visitors
• mobility impaired
• Cause?
• Building design
• English not understood

• consequence
• walking cross-legged
• Risk of injury
• Low
• Action
• Sign in lobby
• Sign on door
• Internationalsymbol

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Going to the toilet here

• What?
• Floor wet
• Who?
• All users
• Cause
• Cleaning
• Overflowing cistern
• blocked urinal
• male children

• consequence
• slips, hygiene
• Risk of injury
• medium risk, minor injury
• Action
• close toilet when cleaning until floor dry
• hourly check
• cleaner contacts maintenance

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Going to the toilet here

• What?
• Toilet seat loose or broken
• Who?
• users of that cubicle
• Cause
• wear tear
• Consequence
• Discomfort, pinch on bum

• Risk of injury
• Low risk, minor injury
• Action
• Cleaner to check each day
• Cleaner to tell maintenance

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Going to the toilet here

• What?
• No toilet paper
• Who?
• users of that cubicle
• Cause
• theft
• lack of maintenance
• high usage

• Consequence
• Oh, sht!
• Risk of injury
• None
• Action
• Ensure spare rolls in each cubicle
• Cleaner to check twice daily restock

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Going to the toilet here

• What?
• Water too hot
• Who?
• all users
• Cause
• Hot cold taps not marked
• temp settinggt65ºC

• Consequence
• scald, burn
• Risk of Injury
• low risk, minor injury
• Action
• fit mixer spray taps
• mark taps clearly
• warning noticenext to hot taps

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Going to the toilet here

• What?
• No soap
• Who?
• all users
• Cause
• lack of maintenance

• Consequence
• Hygiene
• Risk to Health
• Medium
• Action
• Have several dispensers
• Cleaner to check refill dispensers twice daily

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Going to the toilet here

• What?
• Not wash hands
• Who?
• Any user
• Catering staff
• Cause
• carelessness
• too few basins
• unpleasant environment

• Consequence
• personal hygiene
• wide-spread sickness to all restaurant users
• Risk of Illness
• HIGH
• Action
• Notices on toilet doors
• Notices in kitchen
• Supervision

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Going to the toilet here

• Summary
• Major risk is illness to all restaurant users if
  kitchen workers do not wash their hands.
  Engineering controls are not possible. High
  emphasis on training, good wash facilities,
  reminders and also washing hands in kitchen
  before handling food.
• One-off actions
• Signs in lobby and on doors
• Notice on wall with cleaner contact Tel N
• Notice to wash your hands
• Warning notice if water gt65ºC

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Going to the toilet here

• On-going Procedures to be implemented
• Kitchen staff
• Hygiene instruction during Induction training
• Regular reinforcement of message
• Supervision to ensure ALL staff wash their hands
  in the kitchen EVERY time before handling food.

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Going to the toilet here

• Cleaners
• Close toilet while cleaning floor and dry mop to
  minimise drying time.
• Checklist for toilet paper, soap restock.
• Checklist for fixtures and fittings with tel N
  for maintenance.
• Frequent audits by supervisor.

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Summary
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Safety - YOUR Responsibilities

• YOU are responsible for the actions and
  omissions of all those
• who report to you
• who may be affected by their actions
• and for
• all areas where you have responsibility or
  should have been aware of.

62
Safety - YOUR Responsibilities

• Safe system of work
• Implementation of Company rules and instructions
• Information Training
• Monitoring Control
• Audits Appraisals
• Incident reporting Investigation

63
Safety - YOUR Responsibilities

• New staff receive information and training as
  necessary to ensure their safety and health while
  at work.
• Only those staff who have received suitable
  training are permitted to use hazardous machines
  or processes.
• All persons (employees and others) are aware of
  hazards, action in an emergency and their
  personal responsibilities.
• Regular safety inspections are carried out and
  recorded.
• Unsafe situations are corrected promptly.
• Equipment is maintained or inspected in
  accordance with the manufacturers or our
  procedures.
• HOUSEKEEPING (Physical organisation)
• STAFF BEHAVIOUR (motivation ? attitude ? actions)

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Summary

• Risk Assessments
• Suitable and sufficient
• Remove / reduce hazards and risks
• Information, Instruction and training
• Supervision and monitoring
• Accident / Incident reporting
• Regular safety audits
• Housekeeping
• Staff behaviour

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P.A.U.S.E.

• Plan each task
• Analyse what might happen
• Unexpected - be prepared
• Slipping, tripping sprains
• Entanglement
• P.A.U.S.E. for thought ... think safety

A millisecond makes all the difference

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H11

• Thank you for your attention