AHLTA Immunization Management

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AHLTA Immunization Management
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• The Immunization Admin module is used to
  administer and manage vaccines, providers,
  reports, user groups, and refrigeration
  temperature logs.
• It is also used to document multiple vaccine
  entries for selected patients.

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• The Immunizations Admin module can be accessed
  without loading a patients medical record
• Immunizations Admin module contains two tabs
  Admin and Multiple Entry..

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• The Immunizations Admin tab is used to setup the
  Immunizations Clinic at an MTF. Before
  immunizations can be administered to a patient,
  the vaccines must be placed in stock in the
  Immunizations Clinic using AHLTA.

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• A user with immunization administrator privileges
  is able to create or select a default clinic.
• The Default Immunization Clinic in the Vaccine
  Management area is a preloaded clinic.
• When AHLTA is deployed to a brand new
  Immunizations Clinic, the Vaccines in Stock lists
  all of the vaccines known by AHLTA. When a new
  clinic is created, the immunization administrator
  has to select the vaccines in stock from the list
  of Available Vaccines.
• Available Vaccines are standard throughout the
  DoD system. AHLTA allows you to enter specific
  vaccine elements such as vaccine name, series,
  manufacturer, lot number, dosage, site, route,
  etc. for each vaccine schedule.

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• The Immunization Admin can set up clinic defaults
  on applicable workstations. Setting the clinic
  defaults establishes the origin of vaccine
  information when vaccines are administered to
  patients.
• The Immunizations Admin Multiple Entry tab is
  used to document multiple vaccine entries for
  patients selected from a Unit/UIC.

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Adding available vaccines

• A clinic is added by clicking the ellipse next to
  outpatient clinic.
• Click add and enter the name of your clinic
• Then click the save icon to add the clinic

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• Select the clinic you want to populate with
  vaccines as your default

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• Add vaccines to your clinic from the list of
  available vaccines

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• You can now set specific default information for
  each vaccine.
• Set the default injection site then click on the
  lot number box to input further data

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• After clicking on the lot number box you are
  given a place to input further specific via a
  drop down menu of fill in the blank

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• When you are finished click on close

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Adding User Defined Groups

• A user-defined group is a required set of
  immunizations for specified patient groups. The
  groups can be created per clinic, patient, or
  deployment requirements.
• When a patient is assigned to a user-defined
  group, the required immunizations automatically
  adjust to include the immunizations that are a
  part of the group.

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• To add user defined groups
• 1 Click User Defined Groups on the Admin tab.
• The User Defined Groups area displays.
• 2 Click Add.
• The Add User Defined Group window opens.
• 3 Enter the name of the user group you want to
  add.
• 4 Click OK.

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• Highlight the clinic you want to add vaccines to
• Add vaccines from the list provided

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• In this example an adolescent clinic shot list
  has been created