Purchase Request (PR) Builder

1
Purchase Request (PR) Builder

• Sense and Sensibility

2
Overview

• Understanding the Requirement
• Supporting the Requirement
• Priority Designations Timeliness
• Screening, Waivers Approvals
• Sole Source and Urgency Justifications
• Contracting Information

3
Understanding the Requirement

• PR point of contact Include e-mail address and
  phone number of supervisor who has/ understands
  the purchase need.
• Requirement Description Clearly identify what
  needs purchased. Include part model numbers as
  applicable.
• Requirement Justification Clearly identify why
  this purchase needs made or the mission the
  purchase will support.

4
Understanding the Requirement

• Customer Research If possible, identify 3
  sources of supply. Lack of customer research
  prolongs the procurement process, as Contract
  Specialists must now take all market research for
  action.

5
Supporting the Requirement

• Understand your established PR routing and
  suspense milestones.
• Do not FIRE and FORGETonce your PR is accepted,
  confirm with Contract Administration the Contract
  Specialist Assigned to make your buy. Call (910)
  451-1276

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Supporting the Requirement

• Once your assigned Contract Specialist is
  identified, call them to ensure they have all
  information necessary to make the procurement.

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Supporting the Requirement

• PR Funding Allow for extra funds in Government
  estimates provided to Contracting the funding
  will prevent administrative delays associated
  with requesting additional funds.
• Excessive Requirements Remember, procurement
  must satisfy the minimum requirements of the
  Government as identified in the PR.

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Priority Designations Timeliness

• Improper Use or Abuse of Priority System
  Contracting interprets priorities per the Uniform
  Material Movement and Issue Priority System
  (UMMIPS) in accordance with MCO 4400.16G. Per
  the UMMIPS, garrison II MEF operational units are
  either F/AD II or III. MCIEAST departments and
  units only qualify for F/AD IV. Combining the
  F/AD and the appropriate urgency designator
  derives the two-digit priority designator you
  would use on a PR.

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UMMIPS Priority System
Force/Activity Designators   Urgency of Need Designators Urgency of Need Designators Urgency of Need Designators
  Unable to Perform Mission Impaired Operationally Routine
A B C
I In Combat 01 04 11
II Positioned to Deploy for Combat 02 05 12
III Positioned to Deploy 03 06 13
IV Other Activity Select Reserve Forces 07 09 14
IV All Other 08 10 15
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Timeliness of PR Submissions

• Work with your G3, S3 and operational departments
  to identify Contract needs in advance.
• DO NOT submit high priority, urgent requirements
  to Contracting on Friday afternoons or days
  immediately preceding a holiday and expect timely
  award.

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Timeliness of PR SubmissionsProcurement Action
Lead Time (PALT)

• PALT is the length of time from receipt of the
  procurement requirement until award of the
  contract.
• Receipt of procurement by Contracting constitutes
  acceptance of PR and ALL supporting documentation
  (applicable SOW, waivers, approvals and
  justifications)

Target Alarm Value
10 Days 20 Days lt25K
30 Days 45 Days gt25K to lt100K
90 Days 120 Days gt100K to lt500K
120 Days 150 Days gt500K
180 Days 220 Days gt500K Regional Rqmts
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PR Screening

• All PRs must be screened by the requesting unit
  for availability from Government supply channels.
  Open market purchases can be made only when
  requirements cannot be obtained from required
  Government sources of supply

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Government Sources (Listed below in order of
priority)

• Agency inventories and material available through
  the DoD/Federal Supply System (items w/ NSN)
• Excess Property DRMO
• Federal Prison Industries (UNICOR). Required if
  the FPI product is comparable to products
  available from the private sector in terms of
  price, quality and delivery time.
• Products available from National Industries for
  the Blind (NIB) and National Industries for the
  Severely Handicapped (NISH)

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Government Sources (Listed below in order of
priority)

• Wholesale supply sources such as stock programs
  of General Services Administration (GSA), the
  Defense Logistics Agency (DLA), and other
  military inventory control points
• Mandatory Optional Federal Supply Schedules.
• Commercial Sources (Last source).

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PR Waivers Approvals IT

• Information/Technology Reference DMS Msg R
  101915Z OCT 06. Includes all computers, ancillary
  equipment, software, firmware services related
  to these resources outside the NMCI contract.
• Requires HQMC review approval via the automated
  IT procurement review approval system at
  HTTPS//ITPROCUREMENT.HQMC.USMC.MIL
• Waiver Obtain C4I waiver coordinate through
  your S6/G6 or Communications Department

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PR Waivers Approvals Copiers

• Applies to machines printing at speeds of 71
  copies per minute or greater.
• Reference MCO P10150.1 BO P4400.5F BO
  P11014.1J
• Source Local DAPS Office.

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PR Waivers Approvals PSE

• Personal Support Equipment Furniture, Office
  Support Items, Carpet.
• Waiver Obtain from Base Property (New carpet
  installation require waiver from MCB
  Installations and Environment (IE) as well).
• References   MCO P10150.1 BO P4400.5F BO
  P11014.1J      

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PR Waivers Approvals Vehicles

• Rent, Lease or Purchase of commercial vehicles.
• Waiver Obtain from MCB Motor Transportation if
  assets unavailable.
• Reference MCO P11240.106

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PR Waivers Approvals Minor Training Devices

• Equipment that is designed or modified to be used
  exclusively for training purposes such as rubber
  rifles, weapons mock-ups, mine kits and IED
  kits. 
• Waiver Obtain Waiver from MCB Training and
  Operations.
• Reference  MCBUL 5290 (MARADMIN 393/05)

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Sole Source and Urgent Requirements

• Require submission of justification statements.
  Both forms available at http//www.lejeune.usmc.mi
  l/contracting/
• Submit Sole Source justifications for
  requirements only able to be supported by one
  commercial provider.
• Submit Urgency justifications for all FAD
  Priority 2,3, and 7 requirements.

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Contracting Information

• Visit our web site at http//www.lejeune.usmc.mil/
  contracting/ for Points of Contact, Information
  on Policy and Guidance, Forms, Special Events and
  Business Opportunities.