Using Adobe Acrobat 7.0

1
Using Adobe Acrobat 7.0

• Colorado State University
• Cooperative Extension
• Technology Unit

2
Basics

• What is Adobe Acrobat?, Navigating in Adobe
  Reader, Using Full Screen mode in Adobe Reader

3
What is Adobe Acrobat?

• Creates .pdf files
• pdf Portable Document Format
• Used to distribute forms and documents in a
  standardized format
• Can be read by free (and widely distributed)
  Adobe reader
• Security tools
• Restrict who can see the document
• Digitally sign/certify documents
• Restrict printing (no printing, or low resolution
  only)
• Restrict text/images from editing, copying and
  pasting
• Particularly useful for web and email

4
What is Adobe Acrobat (cont)?

• Original document is authored in another format,
  then converted
• Office apps Word, Wordperfect, PowerPoint,
  Excel, Outlook
• Graphics .bmp, .gif, .jpeg, .ng, .eps, .psd
• .html (single web page, or entire web sites)
• Convert your own .html (to preview site for
  client)
• Pull sites directly off the web by typing web
  address into Acrobat
• Combine multiple documents (and multiple document
  types) into one .pdf document

5
3 types of Acrobat

• Adobe Reader
• Formerly called Acrobat Reader
• Free, widely distributed
• Can read .pdfs, but not create
• If you offer .pdfs, always offer the link to the
  free reader as well (www.adobe.com logo found
  there as well for an image link)
• Adobe Acrobat (standard)
• Converts most office applications and graphics to
  .pdf
• Supports some multimedia, downloads websites
• About 45 at CSU Software Cellar
• Adobe Acrobat Pro
• Interactive forms (buttons, checkboxes, text
  fields)
• Supports more multimedia
• MS Visio, MS Project, AutoCAD, Mac pict format
• About 69 at CSU Software Cellar

6
Navigating in Adobe Reader

• Navigation tools in Reader
• Bookmark and page tabs at left side
• Page toolbar at bottom
• Zoom toolbar at top
• Single/Continuous/Facing options at lower right
• Full Screen View for presentation (lower left)
• Scrollbars
• Hand tool (drag doc from page to page)
• Good idea to preview a doc in Reader, NOT
  Acrobat, to get a sense of what the end-user will
  see

7
Full Screen View in Adobe Reader

• Mimics basic PowerPoint presentation
• Add limited transitions and auto-timing
• In Acrobat
• Page tabgtOptionsgtPage Transitions
• Set Effect, speed of effect
• Auto-flip to create a self timed show
• All pages, or a range
• Hit Full Screen button to play slideshow

8
Creating a .pdf

• Converting Microsoft Office documents, non-Office
  documents, images, multiple documents, websites

9
Converting Microsoft Office Documents

• Acrobat will add PDFMaker to your toolbar upon
  installation (unless you decline)
• Three buttons
• Create .pdf
• Create .pdf and email
• Create .pdf and Send for Review
• If you dont see PDFMaker
• R-click near toolbars and check PDFMaker toolbar
• If no PDFMaker toolbar option HelpgtAboutgtDisable
  d ItemsgtChoose AcrobatgtEnable button

10
PDF Conversion Settings

• After install, should see Adobe PDF menu listed
• Same 3 options as toolbar, and a fourth Change
  Conversion Settings
• Each MS Office Application has similar - not
  identical - set of Conversion Settings

11
PDF Conversion Settings (cont)

• These 4 are common to most MS Office Apps
• Attach Source File to PDF
• Adds source file (e.g. Word, Excel) to .pdf as an
  attachment
• Nice option, but obviously increases file size
• Add Bookmarks to PDF
• Good option for PPoint and Excel
• Adds bookmark for each slide/sheet in document
• Can seem a little haphazard in Word
• Creates a bookmark for each Heading and/or Style
• Often easier to create Word bookmarks in Acrobat
• Add Links to PDF
• Links in native app. a better look and feel
  than adding them in Acrobat
• Enable Accessibility and Reflow with Tagged PDF
• Allows re-flowed text for PDAs, text-to-speech,
  etc.
• Only downside is a larger file size

12
Converting Word to PDF

• Conversion settings specific to Word
• Word Tab
• Convert displayed comments to notes
• Convert cross-references, TOC to links
• Convert footnote/endnote links
• Bookmarks tab
• Choose which headings and styles convert to
  bookmarks
• A good choice IF your are already working with
  styles and headings to denote sections
• Otherwise, do it in Acrobat

13
Creating Bookmarks in Word

• Assign a heading to every section in doc that
  require a bookmark
• You can convert text to a heading quickly using
  the Format painter
• Apply style to text once, select text, click
  Format Painter TWICE
• Go through document selecting text it will
  convert to that heading

14
Converting PowerPoint to PDF

• Conversion settings specific to PowerPoint
• Save Slide Transitions
• Only saves simple ones best to add after the
  fact
• Only need them in Full Screen mode
• Save Animations
• Only saves simple ones best to add after the
  fact
• Only need them in Full Screen mode
• Convert multimedia to PDF multimedia
• Applies to video, sound, images
• Make sure and test! Lots of tweaking required
  for this!
• Convert hidden slides
• Slide-sorter view you can hide slides to
  avoid deleting them
• PDF Layout based on PowerPoint printer settings
• Important for printing Notes page, Handouts
• After settings set, set printer to Adobe PDF

15
Converting Excel to PDF

• Conversion settings specific to Excel
• Convert Entire Workbook is an option in the Adobe
  PDF menu
• Each worksheet has a bookmark
• Convert comments to notes
• Fit worksheet to single page (grayed out if
  Convert Entire Workbook is selected)
• Good option if doc is likely to be printed (as
  Excel worksheets can be hard to print and show
  all rows/columns)

16
Converting Publisher to PDF

• Specific to Publisher
• Preserve Spot Color
• All black and white except for chosen spot colors
  
• Print Crop Marks
• Where paper is cut
• Allow Bleeds
• Color extending beyond edge to allow for
  variations in cutting
• Preserve Transparency
• For .gif, .png, .tiff
• These are options for high-end printers
• If you are using a professional printer, call and
  ask them what they require

17
Converting Access to PDF

• Specific to Access
• Only 2 options in Conversion Settings
• Attach source file
• Create bookmarks
• Tables can only be converted one at a time
• Multiple reports can be converted simultaneously
• Adobe PDF menugtConvert multiple reports to single
  PDF

18
Combining Multiple Access Reports

• Pretty simple add reports from left column to
  right column, arrange, Convert to PDF

19
Converting Outlook to PDF

• Good way to archive emails
• Includes attachments
• 4 bookmarks created, sorting emails by date,
  sender, subject, folders
• Can also combine emails with other documents
• Include email exchanges discussing document along
  with document itself
• Select messages or folders to archive, then
  convert

20
Converting non-MS Office documents

• Two methods
• Open document in native application
• FilegtPrintgtChoose Adobe PDF as printer
• It wont print the file, merely convert
• Good for Photoshop, Wordperfect, etc.
• Works for Office Apps too
• Open Adobe Acrobat
• Create PDFgtFrom File
• Browse to the file

21
Combining documents

• Open Acrobat
• Create PDFgtFrom Multiple Documents
• Can be a mix of document formats (VERY handy)
• Browse to files, select, arrange, click OK

22
Converting Images

• .jpeg, .gif, .png, .tiff, .bmp, .eps
• Dont need a native application, because there is
  none
• Open Acrobat
• Create PDFgtFrom FilegtBrowse to image
• Create PDFgtFrom Multiple FilesgtBrowse to images
  and create a montage that can work as a slideshow
  in Full Screen Mode

23
Converting websites to PDF

• Convert either existing website, or html
• Second option a good way to preview a website for
  client without actually publishing the site to a
  server
• Open Acrobat
• Create PDFgtFrom Website
• Type in URL or browse to .html file

24
The Convert Website Dialogue Box

• Get entire site
• Rarely a good idea unless it is small and self
  contained (i.e. no links to other sites)
• 3 ways to limit download
• Get only 1 or 2 levels
• Stay on same path (will remain within root
  folder)
• Stay on same server (will go outside root folder
  but only convert links to sites on same server)

25
Converting Websites Helpful Hints

• If you need to capture large sections of a
  sprawling site or one that links to many other
  places, capture small sections or individual
  pages and pull them together with Create
  PDFgtMultiple files
• Use the Settings button, Page Layout tab to size
  and scale large web pages
• Links in document still active for downloaded
  pages

26
Converting a website 3 examples

• Create PDFgtFrom Website
• http//www.ext.colostate.edu
• Good example of a large, sprawling site Get
  Entire Site would be downloading for days
• 1 level gets you only the current page
• 2 levels pull ALL the links from this page,
  including navigation buttons at top (65 pages
  total)
• Stay On Same Path/Server not very useful as most
  links are ON this path (SOSP gives a 47 page doc)
• http//www.radon.org/
• Good example of a Get Entire Site candidate
• Only links are to meaningful docs related to
  Radon
• Includes slideshow downloaded intact
• Browse to kiddos/kiddos.htm
• Converted from local site, not from server

27
Adding Navigation Aids

• Creating Bookmarks, Links, and Hotspots

28
Adding bookmarks

• Often easier to add Bookmarks in Acrobat rather
  than native application
• Not just a navigation tool also shows structure
  of document at a glance
• Use Table of Contents as guide
• Go to page you want to bookmark
• Choose view (width, height, zoom in to specific
  object)
• Bookmarks panegtNew Bookmark icon
• Name bookmark
• Drag up or down in order
• Drag under and to the right to nest it within a
  larger bookmark

29
Adding Bookmarks (cont)

• Set view of page for bookmark - Fit Width or
  Height, zoom in to a specific feature
• Often looks nice to have first page at fit width,
  ret of doc at fir height
• Drag bookmarks around after creation to set order
• Nest bookmarks within other bookmarks by dragging
  child under and just to the right of parent

30
Bookmark Options

• Options button allows
• Change text size
• Wrap long bookmarks
• Use Properties to change color and style (bold,
  italics, bold and italics)

31
Adding text links

• Unlike bookmarks, MS Office does better looking
  links than Acrobat
• If possible, create links in native application
• If not
• Bring up document in Acrobat
• Choose Select tool and select text
• R-Click (away from markup options icon) and
  choose Create Link

32
Adding text links (cont)

• Type visible rectangle
• Style underline
• Highlight style will add a basic behavior
• Action open a web page (though you can link to
  other docs, or spots in this doc)
• Next takes you to URL box
• For email, mailto followed by address

33
Hotspot and Image links

• Same process, just use the Snapshot tool instead
  of select
• A visible rectangle and some type of link
  behavior is wise, to let the end user know there
  is a link

34
Adding attachments, comments and mark-up,
touching up text

• Attachments, Attaching a File as Comment, Adding
  Comments and Mark-up, Sending Documents for
  Review, Touching Up Text

35
Attachments

• Most basic attachment is the source file
• Add automatically in Conversion Settings
• To add any other docs as an attachment, click the
  paper clip and browse to the file
• To view, click the Attachments tab, doc will
  appear in the Attachments pane

36
Attach a File As Comment

• Helps the end-user know there is an attachment,
  and allows you to comment on the attachment
• Click the pulldown arrow to the right of the
  paper clip icon, and choose the paper clip with
  comment balloon
• Cursor will become crosshair
• Click where you want comment to appear
• Dialogue box will appear

37
Attach a File as Comment (cont)

• Choose graph, paperclip, pushpin, comment balloon
• Choose color and opacity
• General tab allows you to add authors name and a
  description
• Rollover shows author and description
• Click the icon, or use attachment tab to open
  attachment

38
Adding Comments - Notes

• Click Comments and Markup, Commenting Toolbar
  will appear
• Note tool to add a text comment
• Click-and-drag to define size of text box
• Type in your text, Close box
• Select, then OptionsgtProperties will allow you to
  choose icon, color, authors name, etc.
• Rollover of icon reveals comment

39
Adding Comments Text Edits

• Click Text Edit button
• To Insert text
• Click between where you want to insert, start
  typing
• Carat appears, rollover reveals inserted text
• To Delete text
• Select text, hit Delete
• Text is crossed out
• To Replace text
• Select text, start typing
• Text is crossed-out, carat appears, rollover
  reveals replacement text

40
Adding Comments Stamp Tool

• Click Stamp tool
• Youll be prompted for identity info (which you
  can skip)
• Cursor turns into a little stamp icon (first
  time) or the last stamp used
• Pull-down at right allows you to choose a stamp
  in several categories Dynamic (date, time,
  author), Sign here, Standard business, Custom
• Custom requires an image Acrobat will size it
• Click where you want stamp to appear on document
  

41
Adding Comments Highlighting and Attach File as
Comment tools

• Highlighting tool
• Highlights text
• Click highlight button, Select text to highlight
• Pulldown allows underline and cross-out highlight
  options
• Attach File as Comment tool
• Previously discussed in slide 41
• Pull-down allows Record Audio Comment
• Click it, Click on Document, Sound recorder
  appears
• Click Red circular button to record, black
  Rectangle to stop
• Choose icon, add author and description (will
  show in rollover)

42
Adding Comments Show Comments Tool

• If there a lot of comments, you can sort (or
  hide) using the Show button
• Hide all, or sort by
• Type, Reviewer, Status, Checked state
• All comments will be shown by clicking the
  Comments tab at the left

43
Markup Toolbar Callout Tool

• Click Comments and Mark-up Pulldown, choose Show
  Drawing Markup Toolbar
• Click callout tool, click where in document you
  want arrow to END (in the example, just below
  picture)
• Type text into text box
• You can resize textbox, end point and elbow of
  arrow after the fact using sizing boxes

44
Markup Toolbar Cloud Tool

• Click Cloud tool
• Draw a polygon by selecting multiple points in
  document
• Make sure you finish the polygon by returning to
  your starting point
• Acrobat will draw a cloud around polygon
• R-Click, choose properties, Add note to add a
  comment inside
• Best use is for highlighting a section of a
  graphic

45
Markup Toolbar Arrow and Drawing Tools

• Arrow tool is default tool, but pulldown gives
  you rectangles, ovals, lines, polygons, freehand
  pencil and pencil eraser
• Work similarly to standard Microsoft Office
  drawing tools
• Good for graphics, so you can circle, point to,
  and outline areas for review (and comment with
  notes tool)
• Right-clickgtOpen Pop-Up Note to add comment

46
Markup Toolbar Dimensioning Tool, Text Box Tool

• Dimensioning tool
• Good for graphics
• Click and drag for arrow endpoints
• Type text next
• Text box tool
• Click-and-Drag to define box, then type in text
• Right-clickgtProperties to change fill color, line
  size, opacity, etc.

47
Sending Documents for Review

• Third button over on PDFMaker suite of buttons
• In Acrobat menu, use the Send For Review button
• Allows you to email a PDF to multiple recipients
  for review
• If they have Adobe Reader 7 or later, it will
  temporarily turn on Commenting and Markup for
  them to comment on that doc alone
• They dont have to buy Acrobat

48
Sending Documents for Review (cont)

• Choose document for Review
• Invite reviewers
• Type in email addresses or use Address Book
  button if you have Outlook

49
Sending Documents for Review (cont)

• Customize review options button allows
• Choose reply email address(es)
• Turn on Markup
• By default, allows Adobe Reader to participate in
  review
• Auto-generated email subject and message
• Use this window to customize subject and message

50
Editing PDF Documents

• Touching Up Text and Objects, Working with Pages,
  Working with Thumbnails

51
Touch-Up Text and Objects Tools

• VERY COOL!
• You can change text in PDF after the fact
• ToolsgtAdvanced EditinggtTouch Up Text Tool
• Click where in doc you want to edit text
• Make text changes, save document
• You can move and edit graphics after the fact
• ToolsgtAdvanced EditinggtTouch Up Objects Tool
• Click and Drag to define object
• Drag to move
• Right-clickgtEdit Object to bring it up in
  Photoshop or other Image editor
• Must first choose Image editor in Acrobat
• EditgtPreferencesgtTouch-UpgtBrowse to Image Editor
  

52
Editing Pages

• Use Pages tab at left
• Options button at top allows
• Inserting, extracting, replacing, deleting
• Cropping, rotating, transitions
• Page numbering
• Printing
• Embedding, reducing, enlarging thumbnails
• Properties tab order, actions

53
Editing Pages (cont)

• Inserting
• OptionsgtInsert Pages
• Browse to File to Insert
• Choose where (before or after, which page)
• Extracting
• Pulls a page range out of entire document
• Replacing
• Deletes a page range, replaces those pages with
  another document (or section of document)
• Deleting
• Deletes a page range within document

54
Editing Pages Cropping

• Cropping best done in native application
• Cropping dialogue box is huge
• May need to adjust dpi if the whole screen
  doesnt show
• R-click on backgroundgt PropertiesgtSettings
  tabgtAdvanced buttongtDPI setting

55
Editing Pages - Cropping (cont)

• Use Top, Bottom, Left, Right to adjust crop
  (result will show in preview)
• Constrain proportions will keep proportions
  intact
• Choose standard paper sizes or create a custom
  one
• Work with just one page or range of pages

56
Editing Pages - Rotating

• Rotate pages
• Choose direction, page range
• Can choose only even or odd, only landscape or
  portrait

57
Editing Pages - Numbering

• Page Numbering
• Important to make sure Acrobats page numbering
  matches page numbering in original document
• Combining docs, replacing pages can mess with
  numbering
• Choose range, numbering style, prefix before
  number, starting number
• Can extend numbering from previous section

58
Editing pages - Thumbnails

• Embedding thumbnails increases file size (2K per
  thumbnail), but they dont have to load every
  time you bring up the doc
• Large documents will take several seconds to
  dynamically load thumbnail images on the fly
  every time doc is opened
• Embed, Remove, Reduce, Enlarge from Options menu

59
Optimizing documents

• For web, print, CD, email

60
Optimizing for Print and CD

• For documents disseminated via print and CD
  (where file size is not an issue) set Image
  Quality to High or Maximum
• Adobe PDFgtChange Conversion Settingsgt Settings
  tabgtAdvanced Settings button
• Choose Image at left
• Set all 3 Image Quality pulldowns to high or
  maximum
• Turn off Downsampling and Compression
• For high-end commercial printers
• Call and ask them (2400 dpi is common)
• Adobe PDFgtChange Conversion Settingsgt Settings
  tabgtAdvanced Settings button
• Choose General at left, set DPI to recommended
  level

61
Optimizing for the Web and email

• For web or email, file size IS an issue
• Several ways to lower file size
• In MS app, Adobe PDFgtChange Conversion Settingsgt
  Settings tabgtAdvanced Settings button
• Choose Image at left
• Set image quality pulldowns to low
• In Acrobat, FilegtReduce File size
• Choose compatibility the later versions of
  Acrobat will allow greater file reduction

62
Optimizing for the Web and email (cont)

• In MS Office apps
• For graphic intensive docs
• Bring up Picture toolbar
• R-click in toolbar area, choose Picture
• Choose Compress
• Choose All pictures, Web/screen
• Check Compress pictures, Delete cropped pictures
  (if applicable)
• A handy tip, Acrobat or not
• Particularly useful for PPoints on the web

63
Creating Acrobat forms and gathering data

• Using Adobe Designer to create forms, Gathering
  and compiling data

64
Acrobat Forms

• Pro version only
• EASY no-database way to post a form on the web
  and gather data from it
• Post form
• They have option of printing/mailing or emailing
• Emailed data can be compiled automatically by
  Acrobat
• Saved in Excel format
• Mailed data can be added by hand
• Tutorial is available on the web
• http//www.ext.colostate.edu/acrobat_forms/

65
Creating the Form

• Open Acrobat
• AdvancedgtFormsgtCreate New Form or Forms
  buttongtCreate New Form
• Acrobat Designer (which is bundled with Acrobat
  Pro) opens, New Form assistant opens
• Step 1 choose base document
• You can import an existing Word .doc or PDF,
  choose a Adobe template, or build it from scratch
• Lots of text?
• Create it in Word, import it
• If you have problems with Word, convert it into a
  PDF and import that
• When importing PDF, Maintain Editability is a
  good choice

66
Creating the Form (cont)

• Step 2 - Choose page size, orientation
• Step 3 - Choose Return method
• 1 Fill, then submit via email
• 2 Fill, then submit via mail, or print and mail
  in
• Gives end user most options
• 3 Filled electronically, then printed and
  mailed
• 4 Printed, filled manually, mailed
• Step 4 Give return email address for data

67
Using Designer
Document pane
Preview tab
Library
Object palette
Print and Submit by Email buttons
68
Using Designer (cont)

• Document pane
• Text is inside blue boxes click inside to work
  with text
• Drag field types from Library into Document pane
  to create answers for each question
• Library
• Field types
• Text only (question text, answer text)
• Radio buttons (single answer questions)
• Checkboxes (multiple answer questions)
• Text fields (open end questions)
• Numeric fields (dates, phone numbers)
• Each field has a space to type in answer text
• Or, do answer text with Text only field

69
Using Designer (cont)

• Preview tab
• Check on your work periodically by clicking the
  preview tab and seeing what final result will
  look like
• Objects palette
• Click on objects (radio boxes, text fields,
  submit buttons) in document pane to manipulate
  properties
• Give questions descriptive names (e.g. q1,
  fname) rather than default name (e.g.
  radiobuttonlist)
• Give each answer choice distinct values (yes1,
  no2, 9dont know)

70
Using Designer (cont)

• Radio buttons (single choice) should have same
  name (e.g. q3) and different values (e.g.
  1dolphin, 2flounder)
• Checkboxes (multiple choices allowed) should have
  different names (e.g. q4-1, q4-2), with an on
  value of 1, an off value of 0
• Designer is pretty good about recognizing when
  answer choices are part of the same question, and
  assigning values automatically

71
Collecting the Data

• When Submit by Emailbutton is clicked, data
  will be sent in an email as an .xml attachment
  (poll.xml)
• Save all attachments in the same folder
• RENAME FILE each time (e.g. poll1.xml, poll2.xml,
  etc.) so you arent overwriting files
• Save mailed forms to be hand entered after
  emailed data is compiled

72
Compiling the Data

• Open Acrobat
• FilegtForm DatagtCreate Spreadsheet From Data Files
• Browse to folder containing .xml files from
  emails
• Use Shift button to pull in multiple files
• Click Export
• Results will show up in MS Excel Format

73
Security

• Document security settings, Digital IDs,
• Digital signatures, Digital certification

74
Security Settings Simple password

• Password to open
• Can be set before or after
• In native application (Word, PowerPoint)
• Adobe PDFgtChange Conversion SettingsgtSecurity tab
• Check checkbox, type in the password
• WRITE IT DOWN!
• Make sure ALL end-users have Reader 5.0 or
  higher, as well as the password

75
Security Settings Simple password (cont)

• Can also be done in Acrobat
• FilegtDocument PropertiesgtSecurity tab
• Choose Password Security as Security Method
• Check Require a Password checkbox, type in
  password

76
Security Settings Password for permissions

• You can password restrict changes to document,
  printing of document, cutting and pasting
• In native application
• Adobe PDFgtChange Conversion Settings gtSecurity tab

77
Security Settings Password for permissions
(cont)

• Pulldown options for printing
• Pulldown options for editing
• Copy-and-pasting content can be restricted by
  keeping option Enable copying... Unchecked
• Enable Text access for screen readers should
  always be checked to be compliant with
  accessibility regulations

78
Security Settings Password for permissions
(cont)

• As with a simple password, password for
  permissions can also be done in Acrobat
• FilegtDocument PropertiesgtSecurity tab
• Choose Password Security as Security Method
• Check Restrict Editing Permissions checkbox,
  type in password
• Remaining steps same as in MS Office application

79
Certificate Security and Digital IDs

• Certifies you approve of the document and that no
  changes have occurred since your approval
• Encrypts content
• It can be a self-signed Certificate or a third
  party Certificate
• Third party more secure
• Youll have to pay
• Two steps
• Create a Digital ID
• Create Security Certificate

80
Creating a Digital ID

• In Acrobat
• AdvancedgtSecurity SettingsgtDigital IDsgtAdd ID
• Wizard will take you through process
• Choose kind of certificate
• In most cases, self-signed will suffice

81
Creating a Digital ID (cont)

• Choose ID storage
• 1st option more friendly to non-MS apps
• Enter profile info

82
Creating a Digital ID (cont)

• Choose file location and password

83
Signing a document

• Confirms you have reviewed the document and it
  has not been changed since signing
• Two types
• Simple signing
• Certified signature
• Simple signing
• Sign buttongtSign this document
• Choose Invisible or Create Sign field
• If Create Sign field click-and-drag to define
  space where signature goes

84
Signing a document (cont)

• Choose which ID (if more than one)
• Confirm password
• Give reason for signing from dropdown
• A good idea to click View Digital ID to preview
  appearance
• Show Options button will allow you to
  manipulate appearance
• A good idea, particularly if you have a graphic
  or logo

85
Signing a document (cont)

• After clicking Show Options, click New or Edit
• Choose Imported graphic, use File button to
  browse to logo
• Use Configure Text checkboxes to add and remove
  signature components (date, reason, etc.)

86
Signing a document (cont)

• Click Sign and Save or Sign and Save As for
  different file name
• Signature appears on document
• Click Signature tab at left
• Signature data appears in Signature pane

87
Certified Signature

• Same process (Sign buttongtSign this document),
  except choose Certify Document on first screen
  of wizard
• Choose Allowed actions (no changes, fill-in forms
  only, comments and fill in forms only)
• Option of showing certification on document
• If yes, youll click-and-drag to define box for
  certified signature

88
Certified Signature (cont)

• Certified Signature will show on document (if you
  chose that option)
• Will show in Signature pane upon clicking
  Signature tab at left

89
Certified Documents

• FilegtSave as Certified Document
• Wizard steps same as Certified Signature
• Result

90
Certificate Security

• Allows you to create a list of trusted
  identities to send document to
• Only they can open the document
• Can vary security setting for different people on
  the list
• First step swap Digital IDs
• AdvancedgtSecurity Settings
• Highlight your digital ID, click Export
  Certificate
• Choose Email the data to someone and follow the
  steps

91
Certificate Security (cont)

• Click Secure buttongtSecure This Document
• Choose which policy
• Restrict document to only be read by people on
  trusted identities list
• Restrict opening and editing only

92
Certificate Security (cont)

• Choose to encrypt all, all but metadata (will
  allow search engines to know general content), or
  attachments only

93
Certificate Security (cont)

• Choose which people on your trusted identities
  list are to see the document
• Browse to folder where you saved other peoples
  Digital IDs
• Select specific identities and click Permissions
  to specify different security settings for
  different people