Prioritization of Drinking Water and Wastewater Projects

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Prioritization of Drinking Water and Wastewater
Projects
FY07/08 BEIF-PDAP Prioritization ProcessRegional
Workshop
Border Environment Cooperation Commission
Comisión de Cooperación Ecológica Fronteriza
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Workshop Agenda

• Welcome and Introductions
• Workshop Purpose and Materials
• FY07/08 Prioritization Process
• Summary of Important Modifications
• Methodology
• Criteria for Category Placement
• Ranking Parameters
• BECC Website Access to Information
• Project Application
• Anticipated Schedule
• Questions and Answers

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Workshop Purpose and Materials

• Inform public of the FY07/08 BEIF-PDAP
  Prioritization Process and distribute process
  documents
• Highlight process/document modifications
• Walk-through FY07/08 Prioritization Criteria and
  Methodology
• Review of Project Application examples
• Present the anticipated process steps and
  schedule
• Establish contacts to support you through the
  process
• Workshop Materials

• Presentation
• Project Application
• Instructional Booklet

• Methodology Prioritization of Water and
  Wastewater Projects
• Questions/Comments Form

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Summary of Important Process Modifications

• Prioritization Methodology
• Category Conditions and Documentation
  Requirements
• Ranking Parameter Scoring
• Maximum Construction Cost 30 million
• Maximum BEIF amount 8 million
• Based on NADB affordability analysis
• By-Pass and Schedule Provision
• 2-year Project Development from Notification
• 3-year Construction from signing NADB sub-grant
• Project Application

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Prioritization Process Methodology
Define Project Application Documentation Focused
on Conditions
Category Evaluation
Less- Immediate Human Health Impact or
Immediate Environmental Impact?
Immediate Human Health Impact ?
Risk to Human Health or Environment?
NO
NO
YES
YES
YES
Category 2
Category 3
Category 1
Determine Category requiring Ranking Process.
Ranking Parameter Evaluation
(project receives a
score) - Project Development and Funding
Status - Cost per Residential Connection -
Impact to BEIF - Utility Institutional Capacity
- Transboundary Impact - Degree of Economic
Distress - Sustainable Development
Project is ranked within its category
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Category 1 First Priority
Alleviate existing negative human health effects

• Existing Area-Wide Conditions for
• Potable water connections to existing unserved
  populations where drinking water is unavailable
• Microbial contamination in the potable water
  system resulting in repeated fecal coliform or
  e-coli bacteria levels above applicable standards
• Nitrate levels that exceed 10mg/l (as N) or
  Nitrite that exceeds the applicable standard for
  the respective country in the potable water
  system.
• Unfiltered surface water or groundwater-under-the-
  direct-influence-of-surface-water (GWUDI) with
  microbial contamination and not meeting surface
  water treatment regulations.
• Untreated sewage discharges due to the absence of
  ww collection.
• Untreated sewage discharges due to the absence of
  treatment facilities.
• Documented cases of acute and/or chronic health
  problems that are directly linked to waterborne
  contaminants in the drinking water system or in
  the untreated or partially treated wastewater.

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Category 2 Second Priority
Correct immediate adverse environmental effects
and/or Less immediate human health effects

• Existing Area-wide Conditions for
• Water outages occur for existing populations due
  to insufficient capacity in the water treatment
  or distribution system.
• Potable water exceeds the MCL for contaminants
  per US EPA primary drinking water standards, or
  equivalent Mexican standards.
• Noncompliant ww discharges to water bodies where
  water quality objectives are not being attained
  according to
• the 305(b) report pertaining to impaired water
  bodies for US Projects, or
• the National Water Bodies classification where
  specific discharge requirements apply for
  projects in Mexico.
• Non-compliant ww effluent discharge quality
  exceeds the acute aquatic standards or impacts
  threatened/endangered species.
• Non-compliant, failing on-site systems experience
  surface pooling and/or cause a significant threat
  to the environment.
• Major ww collection or treatment system
  deficiencies that cause an immediate and
  significant threat to the environment and/or a
  potential for human contact/exposure to untreated
  sewage.

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Category 3 Third Priority
Risk to human health or the environment

• Existing Area-wide Conditions for
• Major system deficiencies of the drinking water
  and/or wastewater collection and treatment
  systems that cause a risk to human health or the
  environment and a corrective action is required
  so that the situation is not exacerbated.
• The drinking water system exceeds enforceable
  secondary drinking water standards, equivalent
  Mexican standards (NOM-127-SSA1-1994) or other
  regulatory requirements.
• Inadequate pressures exist and are not
  attributable to operational issues or storage
  capacity requirements such as fire flow storage.
• The treated wastewater effluent quality does not
  meet current effluent discharge limits.

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Ranking Parameter Evaluation
Summary of FY07/08 Parameters
25 Points
Project Development and Funding Status
20 Points
Cost per Connection
15 Points
Impact to BEIF
15 Points
Transboundary Impact
10 Points
Degree of Economic Distress
Collection Efficiency 5 Points
Billing Efficiency 5 Points
Utility Institutional Capacity
Total 100 Points
5 Points
Sustainable Development
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Ranking Parameters
Project Development and Funding Status 25 Points

• Advanced Project Development Status provides
• Effective and time-efficient use of funds
  Sooner to Construction.
• Increased accuracy of project scope and data such
  as costs and benefited connections.
• Improved validity of other ranking parameters

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Ranking Parameters
Project Development and Funding Status (continued)

• Supplemental Points for Funding Status
• Rewards projects with any existing formal funding
  commitments BEIF is a funding of last resort
  every project will eventually require formal
  funding commitments from sources other than
  BEIF/PDAP.
• Rewards projects with 50 Design Funds a
  required match.
• Rewards projects with 50 Design Funds and
  construction funds.

• Note
• A formal funding commitment can be documented
  with
• Specific project allocation reserved and
  committed by governing body in an approved
  budget.
• Notification of Award or funding agreement from
  funding resource.
• A commitment for construction funds must be
  available in a firm amount and for sufficient
  time to implement the project.

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Ranking Parameters
Cost per Residential Connection 20 Points

• Lower Cost per Connection provides
• Greater cost effectiveness and value of
  investment.
• Focus on an important program measurement of
  residential connections with new or improved
  service
• Uses connections vs population to reduce
  potential inconsistencies

The measurement of this parameter is determined
by conducting a statistical analysis using the
Cost per Connection data for projects in each
country. Measurement ranges are structured to
achieve a relative distribution of points.
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Ranking Parameters
Impact to BEIF 15 points

• Impact to BEIF measured by total construction
  cost
• Indicates a more effective use of BEIF greater
  opportunity to offer the limited resource to more
  projects.
• Rewards projects which require less BEIF because
  other funding sources are available.

• Note
• Projects with funding commitments that exceed 50
  of construction will be considered according to
  the unfunded costs. Funding commitments must be
  in a firm amount and for sufficient time to
  implement the project.
• To be considered in this process, a projects
  construction cost shall not exceed 30 million.

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Ranking Parameters
Transboundary Impact 15 points

• Transboundary Impact recognizes
• Projects that benefit water quality on both sides
  of the border.
• Importance of transboundary cooperation for
  environmental and human health issues.
• Project Selection Criteria of EPAs Border
  Facilities Construction Program, the funding
  program that supports BEIF/PDAP.

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Ranking Parameters
Degree of Economic Distress 10 points

• Degree of Economic Distress recognizes
• Communities that have the greatest need on a
  household basis measured by the Median Household
  Income (MHI) of the total or target community
  relative to the respective State MHI.
• The intent of BEIF to make projects affordable.

• Note
• The MHI for each State is presented in Exhibit C.
• For the US, the state MHI is obtained by the 2000
  US Census.
• For Mexico, the MHI has been calculated based on
  the average income earned by the economically
  active population during 2000 as published by
  INEGI.

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Ranking Parameters
Utility Institutional Capacity 10 points

• Utility Institutional Capacity recognizes
• Utilities that efficiently operate, indicating
  improved opportunities for long-term stability.
• The ability to have sufficient cash flow.

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Ranking Parameters
Sustainable Development 5 points NEW PARAMETER

• Sustainable Development rewards
• Projects which incorporate sustainable
  development measures such as
• Reduction in Energy Consumption Use of Renewable
  Energy Sources or Notable Energy Efficiencies.
• Reduction in Potable Water Use Water
  Conservation or Reuse, including water reuse for
  aquifer recharge and irrigation.
• Other

• Rewarded sustainable development activities
• shall consist of physically constructed
  facilities,
• shall be implemented as part of the proposed
  project, and
• shall be directly related to the proposed project.

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www.cocef.org
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www.cocef.org
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Project Application

• Section AProject Description
• Section BIdentification of existing
  conditions
• Section CAdditional project information
• Section DInter-related projects
• Section EContact information
• Section FAcknowledgement and
  certification
• Section GUtility information (optional)

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Sample Project Border City
Brief Community Profile Location 12 miles north
of US/Mexico Border Current City Population
50,000 Utility Services Centralized Water and
Wastewater Systems Service Area Border City
(12,000 homes 50,000 people) and unincorporated
area (1,200 homes 5,000 people) Condition
of Existing Drinking Water and Wastewater
Infrastructure Drinking Water System Wells and
core distribution system constructed in 1920
Current connections 12,000 homes City
wells Elevated nitrate levels exist in 2
wells. Wastewater System WWTP and core
collection system constructed in 1952
Current connections 12,000
homes Collapsed lines and the WWTP operates
at 98 of capacity WWTP design capacity 6
MGD current flows 5.9 MGD Conditions of
Unincorporated Community (East of Border
City) Drinking Water Source 80 of the homes
receive water only by water hauling services. WW
Treatment Source Inadequate on-site systems
100 latrines and cesspools.
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Sample Project Border City

• POTENTIAL PROJECTS
• DRINKING WATER
• Replacement of two primary wells due to nitrate
  levels above MCL
• 2. Expansion of the water system to unserved
  residential areas
• WASTEWATER
• Expansion of the wastewater collection system to
  unserved areas AND expansion of the wastewater
  treatment plant to accommodate additional
  capacity, including limited rehabilitation/replace
  ment of the core collection system necessary to
  support expanded service (i.e. Main Collector)
• Replacement of collapsed wastewater lines
  throughout Border City.
• A SEPARATE APPLICATION IS REQUIRED FOR EACH
  PROJECT

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SAMPLE PROJECT BORDER CITY
Application 4. Replacement of collapsed
wastewater lines.
Application 2. New wells to replace contaminated
wells.
Application 3. Expansion of the water system
inter-related with Application 2 (new wells).
WWTP
Application 1. Expansion of the wastewater
collection system and expansion of the WWTP,
include main collector.
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Sample Project Border City

• Border City will submit four applications
• Border City Expansion of WW Collection and
  Treatment Plant for unserved residential areas
• Border City replacement of two primary wells
• 3. Border City expansion of the water system to
  unserved residential areas. (This application
  will be interrelated to Applications 1 and 2.)
• 4. Border City replacement of collapsed
  wastewater lines throughout Border City.
• (10 minute break)

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Sample Project Application 1 (Instruction
Booklet - pg. 2,3,4)
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Sample ProjectBorder City

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Sample Project - Application 1
The project consists of expanding the wastewater
collection system to unserved areas contiguous to
Border City. The un-served area has 1,200 homes
with an estimated existing population of 5,000
people. This will replace latrines and cesspools
currently used. The project components are as
follows Wastewater treatment plant The
wastewater treatment plant has a design capacity
of 6 MGD and it consists of 3 x 2 MGD oxidation
ditch modules. Current flows to the WWTP are
approximately 5.9 MGD. The expansion of the
wastewater collection system will generate an
additional 0.6 MGD, so expansion of the WWTP will
be required. A new 2 MGD oxidation ditch module
is proposed for a total treatment capacity of 8
MGD. This will accommodate the additional flows
generated in the unincorporated
areas. Wastewater collection 1,200 residential
hook-ups 10,000 l.f of 8 sewer laterals 3,000
l.f of 12 sewer collectors Replacement of 8,000
l.f of the Main Collector from 18 to 24. Since
the system will flow by gravity, no lift stations
will be required. Border City has identified the
easements required for the project and is in the
process of acquiring the rights-of-way. The
additional land required for the WWTP expansion
is owned by Border City. Border City has the
authority to provide service to the expanded area.

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Sample Project Application 1 (Instruction
Booklet - pg. 5 and 6)
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Sample ProjectApplication 1
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Sample Project Application 1 (Instruction
Booklet - pg. 6 and 7)
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Sample Project Application 1 (Instruction
Booklet - pg. 7,8,9)

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Sample Project Application 1 (Instruction
Booklet - pg. 9 and 10)
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Sample Project Application 1 (Instruction
Booklet - pg. 10)
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Sample Project Application 1 (Instruction
Booklet - pg. 10)

• I acknowledge that BEIF/PDAP resources are
  intended to supplement other available funding
  sources for completing
• final design and construction activities and that
  actual BEIF participation will be considered on a
  project-by-project basis
• according to funding availability and based on an
  affordability analysis conducted by the NADB
  during project development
• a project receiving a BEIF grant must have a loan
  component. I am aware that financial support and
  commitment for the
• project must be provided by the appropriate
  governing body or authority, and shall include
  the following assurances
• Project development activities including the
  requirements for certification by the BECC/NADB
  Board of Directors will be
• complete within 2 years of receiving notification
  of project selection.
• The project will complete construction within a 3
  year period after signing a NADB sub-grant
  agreement for construction funding.
• Sufficient revenues for operation and maintenance
  of the project will be allocated by the project
  sponsor.
• Required project financing (debt and grant/other)
  will be obtained by the project sponsor.
• I hereby certify that the information provided is
  true and correct. I am aware that any false
  information or omission of information
• may subject the project to disqualification from
  further consideration in the prioritization
  process and eliminate opportunities
• for BEIF/PDAP funding.

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Sample Project Application 1 (Instruction
Booklet - pg. 10, 11, 12)
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Sample Project Border City

• Border City will submit four applications
• Border City Expansion of WW Collection and
  Treatment Plant for unserved residential areas
• Border City replacement of two primary wells
• 3. Border City expansion of the water system to
  currently un-served area. (This application will
  be inter-related to Applications 1 and 2.)
• 4. Border City replacement of collapsed
  wastewater lines throughout Border City.

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Sample Project Application 2 (Instruction
Booklet - pg. 2, 3, 4)
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Sample ProjectApplication 2

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Sample Project Application 2 (Instruction
Booklet - pg. 5 and 6)
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Sample ProjectApplication 2
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Sample Project Application 2 (Instruction
Booklet - pg. 6 and 7)
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Sample Project Application 2 (Instruction
Booklet - pg. 9 and 10)
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Sample Project Border City

• Border City will submit four applications
• Border City Expansion of WW Collection and
  Treatment Plant for unserved residential areas
• Border City replacement of two primary wells
• 3. Border City expansion of the water system to
  currently unserved area. (This application will
  be inter-related to Applications 1 and 2.)
• 4. Border City replacement of collapsed
  wastewater lines throughout Border City.

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Sample Project Application 3 (Instruction
Booklet - pg. 2, 3, 4)
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Sample ProjectApplication 3

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Sample Project Application 3 (Instruction
Booklet - pg. 5 and 6)
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Sample ProjectApplication 3
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Sample Project Application 3 (Instruction
Booklet - pg. 6 and 7)
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Sample Project Application 3 (Instruction
Booklet - pg. 9 and 10)
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Sample Project Border City

• Border City will submit four applications
• Border City expansion of WW Collection and
  Treatment Plant for unserved residential areas
• Border City replacement of two primary wells
• 3. Border City expansion of the water system to
  currently un-served area. (This application will
  be inter-related to Applications 1 and 2.)
• 4. Border City replacement of collapsed
  wastewater lines throughout Border City.

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Sample Project Application 4 (Instruction
Booklet - pg. 2, 3, 4)
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Sample ProjectApplication 4

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Sample Project Application 4 (Instruction
Booklet - pg. 5 and 6)
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Sample ProjectApplication 4
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Sample Project Application 4 (Instruction
Booklet - pg. 6 and 7)
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Project Examples Category 3

• Undersized drinking water or wastewater lines
• WWTP not meeting BOD or TSS effluent permit
  limits
• Drinking water quality does not meeting secondary
  standards
• Low water pressure (not due to fire flows needs)
• Capacity issues on water and wastewater treatment
  systems in violation of regulatory requirements

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Anticipated Process Schedule General Overview

• FY07/08 Process Announcement
• April 18 General Publication and confirm all
  Letter transmitted (BECC)
• May 1-15 Regional Workshops (BECC, EPA, C.N.A.,
  NADB)
• May-June Sponsor Support and Follow-up Meetings,
  as required
• Application Review and Prioritization
• June 30 Step 1 Receipt of Applications (BECC)
• July Step 2 Application Review
  Completeness/Eligibility
• (BECC, EPA, C.N.A., NADB)
• July Step 3 Evaluation Category Placement
  (BECC/EPA)
• August Step 4 Ranking Parameter Evaluation
  (BECC)
• Aug-Sept Step 5 Preliminary Ranking Review
  (BECC/EPA)
• Sept-Oct Step 6 Final Ranking Review (BECC,
  EPA, C.N.A., NADB) /
• Prepare for Results Announcement (BECC/EPA)

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Anticipated Process Schedule Important Project
Sponsor Dates
Project Application submission period May 2 -
June 30 Attn Rommy Delgado Email
rdelgado_at_cocef.org Address PO Box 221648 US
Fax [phone] El Paso, TX 79913
Ranking Parameter Information Request August
2006 Publication of Prioritization
List November 2006
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Questions and Answers