Interuniversity Services Inc'

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Interuniversity Services Inc.
CAUBO Conference 2004 June 12, 2004 R.C.
MacDonald, CPP, FPMAC
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Interuniversity Services Inc.

• Vision
• The Companys vision is To be a model for
  university cooperation.
• Mission
• Its mission is To Identify Promote
  Opportunities for Members to Acquire Goods and
  Services with Enhanced Value Reduced Costs.
• Core Business Activity
• The core business activity of ISI is supply
  and services management, including Contracting,
  Consulting, Technical Servicing, and
  Facilitating.

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Background

• Evolved from Desire to Cooperate
• (3 University Presidents)
• Cooperation in Procurement
• - Had History
• - Was Non-Threatening
• Common Benefits Purchasing Servicing

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Objectives

• To Reduce Costs
• To Leverage
• To Bring Professional Approach/Best Practice
• To Avoid Duplication
• To Try For Minimum 2 Years

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History

• Office Formed in September of 1981 by
• Saint Marys University
• Mount Saint Vincent University
• Dalhousie University
• 1984 Technical University of Nova Scotia Joined
• ISI Was Incorporated -- Not-For-Profit Company
• 1987 Novanet was Added as a Division of ISI
• Associate Membership Early 1990s
• Fee For Service
• Reduced Fee
• No Direct Management Input
• 8 Universities Joined
• Independent N.B./P.E.I. Study 1993/94
• ISI Reorganized

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Interuniversity Service Inc.
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Current Structure

• Members
• Board of Directors
• Executive Committee

• 17 Institutions
• Senior Administrative Officers
• 5 Directors
• Representation
• 1 Small University
• 2 Medium Universities
• 2 Large Universities

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Structures/Standing Committees

• Executive Committee
• Audit Committee
• Supply Management Committee
• Employee Benefits Committee
• Ad Hoc Committees As Required

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Current Cost Sharing Formulas

• 50 University Operating Revenue
• (Provincial Grant Tuition Income)
• 25 FTE Student
• 25 Equal

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Cost Sharing Formula

Budget Provincial, Credit Non-Credit (CAUBO,
2002) FTE (MPHEC 2002-2003)
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Core Business

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On-Going Results

• Full time Staff Centre of Excellence Available
  to Members
• Procurement
• 50 Agreements Goods/Services
• Some Largest Atlantic Canada
• Increased Value Add ? Non-Value Add
• Cost Reductions
• Improved Contracting
• Improved Reporting
• Supplier Base Reduced
• Low Value High Transaction

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On-Going Results

• Expanded to Non-Traditional Areas
• HR/Benefits
• Training
• Risk Management Future
• Improved Communication
• Intra/Inter/External
• Model/Focal Point
• Coaching/Mentoring

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Technical Services

• Customize Agreements For The User
• Cost and Service Effective
• Example

• University Contract with Supplier
• (Montreal)
• 90,000 / 3 Years
• 30,000 Increase
• 120,000
• Full Parts, Labour

• ISI Contract
• 90,000
• 57,000 Actual
• 33,000 Balance
• Parts, Labour Travel

• Results
• 30,000. Cost Avoidance
• 33,000. Balance Used to Upgrade Equipment
• No Down Time
• Return to ISI of 25

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Academic Training

• Academic Department Heads
• Cost Nationally - 3,000
• ISI Costs - 850
• Benefits
• Reduced Cost/Fee
• Reduced Travel Costs
• Over 120 Participants/Greater Participation

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Employee Benefits

• One of the Largest Expenditures
• One of the Largest in Atlantic Canada

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Why Successful

• Senior Admin Commitment
• Support
• Cost Effective/Cost Avoidance/R.O.I.
• Has Been Non-Threatening
• Flexible (Agreements/Services/In?Out)
• Consensus Good Faith
• Commitment
• User Input/Collaboration
• Independent/Impartial
• Consistent

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A Few Highlights

• 1988 ISI Received National Recognition CAUBO
  Quality Productivity Award 2nd Prize
• 1994 Reorganization Becomes A Model Of
  Inter- Provincial Operational Cooperation In The
  Public Sector
• 1996 MacKay Report
• 1997 ISI Receives Regional Award For ISI Net
• 1997 CAUBO N.P.C.
• 1999 ISI Recognized As Best In Class And A
  Model For The Wider Commonwealth By A.C.U.
  Study

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Interuniversity Services

• Unique - Non Profit
• Provides Central Administrative Services
• Reduces Overall Costs
• Improves Services
• Framework