BE Defence GQA overview

1
BE Defence GQA overview
MP-G/P LtCol Tim VAN LANGENHOVE
06 June 2007
2
Objective

• This briefing will provide an overview of the
  Belgian GQA Organization, Responsibilities,
  Initiatives, New Approaches, and Challenges

3
(No Transcript)
4
Content

• Introduction
• Evolution since 2002
• Actual approach
• Contract surveillance
• "Leading functionary"
• Issues/Challenges
• Conclusion

5
Organisation
6
staff DGMR Sp units not incl.
7
Integrated material management
8
Evolution till 2004
Air Force (SCRT) 112 86
Army (SRFT) 72 59
Navy (BRC) 8 8
Legend
Total - 2001 192 153
Organisme Places Existing
(30/105/18) (offr/NCO/other)
MP-S 2002 104 149
evolution 2002 (29/103/17) 2003 (18/85/6) 2004
(17/77/8) 2007 (13/66/6)
(26/75/3)
No longer applicable
MP-S 2015 104 104
(26/75/3)
9
Situation 2004

• MP execution contracts too
• Legal responsibility Leading Service
• Treated "stepmotherly"
• Integration in Procurement Div fusion
  reception services
• Missions MP-S
• Contract administration service
• Industrial surveillance
• Surveillance contract execution
• Autonomous or integrated in proc Sec?

10
Acquisition process

• Process ownership Div Procurement
• Non-integrated Triangular
• MP-X MP-S
• Difficult
• MP-S different level (05 ? 06)
• Necessity to integrate execution des contracts
• Integration of MP-S in MP-X
• Process ownership by leading service
• From PR till billing liberation of caution
• Improve quality contract
• Preparation, conclusion execution
• Multifunctional team

11
2 management poles
DGMR
Collaborators 1 - Management / MR-M 2 - Budget /
MR-B
Procurement
Management
ELECTRO. CIS
LAND SYSTEMS
CIS
AERONAUTICAL SYSTEMS
MRSYS
MRMP
MRCI
INFRA
INFRA
NAVAL SYSTEMS
SUPPORT SYSTEMS
12
Integrated management of acquisition process
Preliminary Agreement Request DAP
Liberation Bail
RFP Publication
C
Invoicing, Payment
Tenders
N
O
I
Leading service Procurement QAR
T
Opening, Selection Evaluation, Choice
U
C
E
Attribution
Risk analysis Surveillance plan
X
E
Contract Kick-off
Notification, Order
Bail
13
Evolution Division Procurement
2004
2005
2006
Way ahead
AA
BOS
14
Organization Sec MP-X(generic) (X A, C, I, L,
N, S)
15
Organizationprocurement division
16
CPM Schematically
SC MP
CPM QAR
17
Finalisation approach

• CRI (centre régional d'infrastructure)
• Mgmt procurement execution competences
• Mgmt ? MRCI-I ok
• Procurement ? MP-I ok
• Remains to be done (2007)
• Mgmt local infra ? units
• Specific competences ? Competence centre Infra
• Execution ? units (pure execution)
• ? MP-I (surveillance building site)

18
Contract surveillance Leading functionary
19
(No Transcript)
20
Principals
Control f(risks, complexity, size, ,
quantity,)
Stanag 4107
Training  Contract Managers 

CIS -
Infra -
Land -
Naval -
Support systems
Air -
contracts
21
SD / FD Principals

• Leading Service (represents the "Pouvoir
  Adjudicateur") under-section of MRMP
• responsible for complete contract process
• Leading Functionary functionary or any other
  person charged with part of the execution and/or
  surveillance of a contract
• Not always necessary
• Written mandate in the contract or RFP (no later
  then contract notification)
• May not delegate his responsibilities
• Tied to a function, not to a name
• If workload sufficient ? bureau for contracts

Legal power to sign a contract
22
SD/FD Principals
Tâches Service Dirigeant Tâches Service Dirigeant Prestations Contractant
Tâches qui ne peuvent être déléguées Tâches qui peuvent être déléguées Prestations Contractant
Acceptation cautionnement Contract Follow-up Avenant Réfaction Mise en demeure Mesures doffice Remise damendes Retenue pour carence Appel à la garantie Libération du cautionnement Adaptation du cautionnement Réclamations et requêtes Commandes partielles Risk Mgt Plan de surveillance Surveillance Q, P, C Ordres au carnet Réceptions Acceptation devis Constitution Cautionnement Planification Prestations Livraison Etablissement devis Facturation Traitement appel à la garantie Demande libération du cautionnement Réclamations et requêtes
23
Mapping FD

• Known mandates
• Detail per LF Contract
• Result
• Some 120 LF for ca. 1800 Ctr
• Pareto analysis
• 34 LF (each more then 10 Ctr)gt 83 contracts
• LF DGMRgt 60 contracts
• 2006 DGMR, 2007 the rest
• Importance
• Shift from local procurement to open contracts
• Shift from centralised Infra mgmt to local (unit)
  mgmt

24
Evolutie OO (ctd)
25
Evolutie (ctd)

• "end-state" 2010 (?)
• Shift from local procurement ? Bur Ctr
• Personnel assignment reflect f(real evolution)
• In principal
• Diminution workload

Loc Proc
Bur Ctr
2004
2010?
2007
2007
2004
2010?
Contracten
functies
26
RGQA in out
27
RGQA out/in total
28
RGQA out/in 2007
29
Overall evolution
30
Suggestion forAQAP 2070 action team?
31
Challenges

• added value of QA
• Show the added value of QA and linked activities
  for national and international contracts
• Continued availability personnel
• Continued availability of sufficient personnel
  resources in regard of an aging QAR workforce
• use of electronic tools
• Convince the QA workforce to use the available
  electronic tools and capture their contract
  analysis and surveillance activities (linked with
  1)
• balance incoming/outgoing RGQA
• Show the balance of incoming and outgoing RGQA
  activities (linked with 3)

32
Conclusion

• Major reorganisation since 2002
• Still continuing today
• Major impact on GQA-organisation
• Leading functionary
• flavour of the day
• But interesting, flexible and close to the
  customer
• Balance (R)GQA in/out
• Major challenges remain
• Similar to ones our NATO partners are facing

33
(No Transcript)
34
(No Transcript)