Richard V' Siejack State Deputy

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Richard V. SiejackState Deputy
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District DeputySeminar 2008-2009
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• Membership Theme

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• RISE
• and
• TAKE
• AIM

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RISE and TAKE AIM

• Recruiting
• Individuals
• Serves
• Everyone

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RISE and TAKE AIM

• Turn
• All
• Knights
• Everywhere into
• Actively
• Involved
• Members

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• Membership Team
• Organization

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• The State Membership Team

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The State Membership Team

• Our Mission
• Our Goal
• Our Approach
• Our Responsibilities
• Our Duties

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The State Membership Team

• Our mission is to serve our State Deputy and the
  Maryland Jurisdiction by working with our
  assigned districts and their councils using a
  team management approach towards recruitment of
  new members, retention of existing members,
  reactivation of inactive members and the
  establishment of new councils.

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The State Membership Team

• Our goal is to build and strengthen membership in
  the Maryland Jurisdiction. We will accomplish
  this by ensuring that the District Deputies are
  actively assisting the Grand Knights in
  developing an enthusiastic recruitment, retention
  and reactivation program in every Council, and
  through the establishment of new councils.

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The State Membership Team

• Our approach is to respect the District Deputys
  responsibilities and authority in the area of
  membership and recruitment. We will assist the
  District Deputies in accomplishing their
  responsibilities and fulfilling their roles in
  the areas of recruitment, retention and
  reactivation.

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The State Membership Team

• Our responsibility is to facilitate a team
  management approach for recruiting, retention,
  reactivation of inactive members, establishment
  of new councils, and the promotion of members
  through degrees.

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The State Membership Team

• Our duties are to establish consistent contact
  with District Deputies for the purpose of
  assuring that each Councils Membership Team is
  functioning properly in all areas, attend Chapter
  meetings and attend District Deputy meetings as
  requested.

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• Role of the
• District Deputy

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Role of the District Deputy

• The District Deputy is the KEY to the Orders
  success
• Represent Supreme Knight State Deputy
• Responsible for supervision, growth, and
  expansion of his Councils

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• District DeputyMembership Responsibilities

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District DeputyMembership Responsibilities

• Promote effective membership recruitment and
  retention programs by
• Helping Councils to establish an active, year
  round recruitment program in addition to
  conducting membership blitzes
• Identify new council locations

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District DeputyMembership Responsibilities

• Respond promptly when contacted by your
  Membership Team Chairmen
• Work with each Grand Knight to accomplish his
  membership goals
• Ensure each Councils Membership Team is
  functioning properly

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District Deputy Membership Responsibilities

• Work with Grand Knights to organize council
  recruitment campaigns and blitzes
• Assist Councils with recruitment drives
• Monitor each Councils retention and
  reactivation programs

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District DeputyMembership Responsibilities

• Assist Councils with training members to recruit
• Ensure prompt exemplification and degree
  advancements

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• District DeputyNew Council Development
  Responsibilities

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District Deputy Responsibilities New Council
Development

• Assess area for potential new council development
  sites
• Contact the State Deputy or New Council
  Development Liaison or Chairmen

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Retention

• A member saved is a treasure to be guarded!

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RetentionThe Next Step

• There is a 75 Retention rate once a knight takes
  his 3rd Degree
• Make sure each council has an advancement
  Chairman whose total job is to move members
  through their degrees

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District Deputy Retention Responsibilities

• The District Deputy should ensure that his
  councils have an active retention committee
  because
• The best recruitment efforts are worthless if a
  council can't keep its current members

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Programs Will Enhance Membership Promote
Retention

• Council programs enhance membership, and
  membership makes council programs successful
• Successful programs aid in retention
• Dan Ward will cover programs later

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• When Retention Fails

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When Retention Fails

• The Maryland State Councils suspension policy
  is the same as the Supreme Council's. There is no
  cutoff date for suspensions.

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State Suspension Guidelines

• Each Council MUST have a Recruitment Plan to
  replace lost members
• No 1845s are to be submitted to Supreme unless a
  copy is sent to the State Membership Director
  with the State Retention Worksheet
• Do not submit 1845s for members less than 12
  months in arrears
• Please process suspensions early in the Columbian
  Year

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State Suspension Guidelines

• 5) Councils should clean their books of deceased
  members and process the paperwork for disabled
  members.
• 6) Remember The State Council MUST receive the
  1845 with a copy of the Retention Worksheet OR
  the 1845 will be returned by Supreme.

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District Deputy Responsibilities Notice of
Intent to Suspend

• Determine if direct contact has been made by the
  Council
• Make contact with the delinquent member within 10
  days
• Record response on Form 1845
• Send Form 1845 to the State Membership Director

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District Deputy Report

• Each District Deputy receives a monthly report
  (F049) which includes
• monthly and year-to-date results of each of his
  Councils recruitment efforts
• district totals

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Overview of Topics

• Procedures (membership paperwork requirements)
  Martin, Thom Dale
• Nuts Bolts (the how tos of recruiting) Steve
  Don
• Goodwill (PR in the parish and community) Gil
  Rich
• Retention Ed George

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MEMBERSHIP AWARDS

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Shining Armor Award

• To earn this award, during his first year, new
  members must
• Be involved in at least three council service
  programs
• Attend at least three council business meetings
• Receive their Second and Third degrees
• Meet with their Councils insurance
  representative
• Recruit at least one new member.

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Silver Knight Award

• To earn this Award, a member must
• Be involved in at least three council service
  programs
• Attend at least three council business meetings
• Be or Become a Third degree Member
• Recruit at least TWO new members. (NEW Members
  recruit just one additional member over their
  Shining Armor requirements)

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Golden Knight Award

• To earn this Award, a member must
• Recruit 5 new members within a Fraternal or
  Calendar year.

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