www.scoutingvermont.org

1
www.scoutingvermont.org

• Commissioners Tools
• Commissioners Summit
• August 22, 2009

2
Commissioners Tools
Green Mountain Council Website
Council Pages District Pages Unit
Pages Commissioners Unit Leaders Phone s
Email Addresses Photos!
Rosters Unit Assignments Email Tools Comments
Tracking File storage/sharing Distributed Entry
Dashboard visibility to activities in your
assigned areas. Events Calendars can pull
events automatically from the council calendar or
events can be entered separately
3
HOME

• Navigation Basics
• MyCouncil
• Join
• Sign in
• The Green Bar
• Home
• Scouting
• Council
• Districts
• Units
• Camps
• Events
• Resources
• Training

4
Sign In

• Navigation Basics
• Email Address
• will be used by emailer
• Password
• case sensitive
• dont hit enter
• Become a member
• a must for Commissioners
• If you do not create a MyCouncil Account, you
  will receive roster group emails, but you will
  not be able to use any of the tools or enter
  Commissioner Posts.

5
Council

• Navigation Basics
• Links to pages
• underlined
• Left menu
• Always visible
• Click on the text
• Click on the pictures
• Green Bar
• Always Visible
• Click on the text
• Print
• Clears background for easier/faster printing
• Use browser back to return after printing

6
Commissioners

• More Navigation Basics
• Links to pages
• underlined
• special arrow mark if link leads to a page
  outside of our site or is a pdf file.
• Site Search
• Uses Google engine
• Limited to our site
• Navigation Path
• Additional features available
• for Members (signed in)
• QuickLinks
• Bookmarks
• Edit Priviledges Edit

7
Commissioners

• Council Commissioners Staff

HomegtCouncilgtCommissioners
If you forgot to sign in, this is all you will
see. The Staff Roster is available to everyone
to view.
8
Commissioners

• Council Commissioners
• (Member signed in)
• Home

HomegtCouncilgtCommissioners

• Right hand menu options
• Home (you are here)
• DashBoard
• Staff Roster
• Unit Assignments
• Tools Utilities
• Site Settings

9
Commissioner Resources

• Council Commissioners Staff

• Commissioners Resources

• Following a link in the text
• May revert path to HOME
• May need Adobe Reader
• May open another window
• May display special blue
• arrows for pages outside of
• www.scoutingvermont.org

10
Commissioner Training On-Line
11
Dash Board

• Navigation Basics
• While viewing the dashboard you can
• Change
• select District
• select Dates
• Information Displayed includes
• Unit Commissioner Visits
• Unit Links
• number of visits
• Flags
• Red over-rides Yellow
• Stay until removed

12
Unit Commissioner

• Unit Link Followed
• Unit Commissioner
• Photo from MyCouncil
• Phone Number
• Members page or Email
• (personal setting)
• Unit Commissioner Visits
• Date
• Flag
• Stays until removed
• Type of entry
• Commissioner Visit
• Comment

13
Commissioner Post

• View Post
• Commissioner Post
• Flag (if set)
• Who created the Post
• Type and Date
• Comments
• Who and Date
• Comment details
• Can be many comments
• Comment Protocol
• (discussion time)

14
Post Comments

• View Post example 2
• Comment Protocol
• (discussion time)

15
Entering Posts

• To enter a Commissioner Post
• You must log in.
• Go to the Unit.
• using quick link
• find using Units search
• use DistrictgtUnitsgt
• Go to Commissioner display.
• Add Post
• If you dont see Add Post you either forgot to
  log in, or you are not authorized to post on this
  unit.
• (See Commissioner Roster)

16
Editing Posts

• Post Type Comment -or-
• Post Type Commissioner Visit
• Visit Type
• Individual Meeting
• Unit Meeting
• Unit Activity
• Committee Meeting
• Other
• Date Calendar or Type it in
• Flag Red, Yellow or None
• Click on tab to add Comments
• Some formatting is possible.
• Spellchecker available.
• HTML view is possible (but not recommended)
• Help currently doesnt work

17
Add a Comment
District Commissioners and Asst. District
Commissioners can add a Comment to a Unit
Commissioner post by clicking on the Add a
Comment link. You can add another comment to
your own post, or you can edit your original
post. You can also delete a post you have
entered. Unit Leaders will NOT see these posts.
18
The Rosters
19
Ethan Allen Roster
20
Calvin Coolidge Roster
21
District 3 Roster
22
Long Trail Roster
23
Unit Assignments

• Unit Assignments
• The Commissioners view of Unit Assignments
  allows the Council Commissioner to see who is
  assigned to which units within a selected
  District.
• This view can also Sort the list by Commissioner
  Name, City or Unit Type/.
• Unit Assignments will not be visible unless you
  are listed on the Staff Roster.

24
Unit Pages Commissioners Links
Clicking on a Unit takes you to that Unit Home
Page.
Clicking on a Commissioner takes you to the
Commissioner Staff record, and a list of units
assigned to that Commissioner.
25
Assigning Units
The District view of the Unit Assignments
includes the Flags. This view can also Sort the
list by Commissioner Name, City or Unit
Type/. To change a Unit Commissioner
assignment, click on the pencil in the far right
column. Click on bullet, and save.
26
Tools Utilities

• Tools and Utilities
• The Commissioners Tools includes a group
  emailer.
• It will send an email to any person in the Roster
  with an email address whether they have a
  MyCouncil account or not. (They must have email
  through an email service provider to receive
  emails.)

27
Emailer

• Send a Group Email
• You must have a MyCouncil account in order to
  access this tool and send these emails.
• Type in your Subject and message text, and send.

28
Security Settings

• Site Settings
• There are security settings set by the Council
  Commissioner for
• Rosters
• Events
• Files
• Editors

29
Unit Tools
Green Mountain Council Unit Home Pages
Council Pages District Pages Unit
Pages Commissioners Unit Leaders Phone s
Email Addresses Photos!
Rosters Unit Assignments Email Tools Comments
Tracking File storage/sharing Distributed Entry
Dashboard visibility to activities in your
assigned areas. Event Calendars can add events
from the council calendar and events can be
entered separately
30
Unit Pages
Unit Home Pages Helps for Unit Home Pages are
available from the Units link in the green
bar. The most important set-up step is to get
your Unit Leader to create a MyCouncil account
and accept responsibility for your unit page
content. Cubmaster Scoutmaster Advisor Or call
Janet at the Council Service Center to appoint a
surrogate.