Biometrics: Tracking H

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Biometrics Tracking HS Compliance Across
Multiple SitesAlan Windley BSc M.C.I.O.B.07917
18242526th June 200926th
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Agenda

• The Challenges
• Current Processes
• The Donseed Approach
• Benefits

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• The Challenges
• Legislation
• Consistency
• So much information too many places
• Diverse Labour Force
• Inductions Toolbox talks
• Directly Employed v Subcontractors
• KPIs and more reports!
• Incident claims and Insurance Premiums
• Mobility of workforce
• Identifying operatives banned from one site
  but not others
• Visibility of absenteeism of operatives moving
  between sites
• Managing HS is expensive!?

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• Current Processes
• Manual attendance reporting
• Spreadsheets
• Time consuming site processes
• HQ collation of information
• Swipe cards, key fobs, biometrics, turnstiles
• Duplicated effort eg, CSCS
• Lack of consistency
• Late incident reporting
• Accuracy of information?

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A Customer Example Cost of delivering current
processes

• Report on local labour 15 hrs per month
• Contract managers in addition 3 hrs per month
• Board CSCS Report 3 hrs per month
• Timesheets (Site Managers) 480 hrs per month
• Location of employees on site
• HR (sickness, holidays, Absence) 28 hrs per
  month
• Organising training courses 40 hrs per month
• HS (Occupational Health) 2 hrs per month
• Allocating labour 16 Hrs per month
• Total Hours 587 man hours per month!!
• Assuming a labour cost of 20/hr
• 11,740 per month!!

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Donseeds Integrated Approach
Unlike many other modular solutions, our
approach is to capture data once, use it many
times
Remove the need to have information stored in
disparate back office systems
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Donseed Mobile Hardware Solution
To capture the information

Simply plug it in to the mains, a generator or
even the cigarette lighter in a vehicle. No
PCs, phone lines or broadband required on
site No additional IT staff or infrastructure
required, either on site or in head office
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The bus conductor
Operatives clock in from any location Captured
information uploaded to main unit at any
convenient time.
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Integrated mobile turnstile units where
required Relocate within existing site or to
new sites
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Timesheet information captured, stored and viewed
anytime

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Skills, required certifications, expiry dates,
training certificates, documentation centrally
stored and available anytime for any site.
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Real time visibility of who is on site for
locating operatives and for evacuation purposes

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What time did they arrive and what time did they
leave?

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Track Absenteeism
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Online Incident Reporting Collate all
information, including photographs and witness
statements Self populating Automatically
retrieve validation of skills, inductions,
toolbox talks Automatically sent to designated
recipients Full history of incidents Was the
operative (and his witnesses) on site?
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Just some of the HS benefits

• Track HS compliance of all operatives across
  multiple sites
• Dramatically reduce administrative burden
  identified in collating data for required reports
• Ensure accurate and timely reporting of CSCS
  compliance across all sites.
• Track absenteeism across multiple sites
• Reduce risk of false accident claims
• Potentially reduce insurance premiums
• Manage training requirements and compliance in a
  timely manner and hence reduce risk of
  downtime.
• Improve accuracy of reports
• Report on toolbox talks etc for recovering CITB
  grants
• Man hours reports
• Accident ratios
• Maximum Working Time Regulations
• - Oh, and for those who pay their operatives
  on an hourly basis, save a small fortune!

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Some of our Customers
White Building Services Ltd
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Customer Testimonials
John Carlin, Construction Director, Bowmer
Kirkland said At BK we are always striving to
achieve best practice in health and safety
compliance. We have been using the Donseed
solution across a number of sites for over 12
months and have seen improved efficiency in
managing health and safety compliance. The
biometric solution is robust and easily
transferable from site to site or to different
parts of the same site.

• Trevor Divinney, Managing Director, GCL said
  we were operating clocking cards on our sites
  and it was less than satisfactory
• with Donseeds plug and play site solution I no
  longer have to worry about the accuracy of time
  systems and my employees can concentrate on
  higher value activities. I can easily track HS
  compliance across multiple sites as well as
  efficiently managing project documentation.
  Furthermore as the Donseed solution is mobile
  enabled, I dont need to have broadband set up on
  site