NEOnet SSEM Release Notes

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NEOnetSSEM Release NotesSSEM Information
BanksJuly 2006
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Agenda

• End User Requirements
• Error Reporting
• Release Notes
• SSEM Banks Module
• District
• User
• Questions Answers

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End User Requirements

• The end user requirements for the SSEM software
  have not changed since the last school year.
• The current version of Adobe Acrobat Reader is
  7.0.5. for Windows 2000 and Windows XP.
  (Help/About Adobe Reader 7.0)
• Please refer to the End User Requirements handout
  if you have any questions.

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Error Reporting

• Click on the ProgressBook logo at the top of the
  SSEM homepage.
• This will send an email to the SSEM support team.
• See handout.

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Release Notes July 2006

• Grade Level on PR07P1. Update to the
  PR-07-Pg01 (IEP) STEPS 1 AND 2 - Future
  Planning/Performance page. The students grade
  level is now a dropdown menu that can be
  modified. Previously the grade level was set when
  the form was initially created and could not be
  modified.
• Districts on Form Wizard View. Corrected issue
  where the District of Residence/Service not
  pre-populating correctly in Form Wizard view.

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• 3. Pasting from Word to SSEM. Corrected issue
  with pasting text into a PDF. If the text
  contained apostrophes then text after the first
  apostrophe was not saved
• 4. (-1) Values. Corrected issue which could
  cause -1 values to appear in dropdown menus.
• 5. Student Address Changes. Corrected issue
  where student address changes were not reflected
  on the forms after change was made. Now, once
  address change has been made in student package
  (SIS, DASL, eSIS) it will pull correctly on new
  forms and update all proposed forms except for
  PR02 invitation forms. Invitation forms will not
  update since the parent address field on these
  forms is modifiable.

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• 6. Grade Level different in views. Corrected
  issue where a students grade level may display
  differently on PDF View, Forms Wizard view or
  Print Merge for the same form. Now students
  grade level is displaying consistently across all
  form views.
• 7. Delete Form in Form Wizard View. Added
  'Delete Form' button to the Form Wizard view so
  users with Delete Form access will be able to
  delete forms in both PDF and Form Wizard views.
• 8. Revised Finalization Process. Enhancement to
  finalization process for IEP/EMIS Set so that if
  no proposed form(s) exist for a required form,
  user will be prompted to either pull the missing
  forms from the previous finalized packet or to
  create new Proposed versions of the missing
  forms.

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• 9. Banks Goals, Objectives, Accommodations.
  Added SSEM Banks for goals, objectives, and
  accommodations for populating information on the
  goals and testing pages. Banks can be set up for
  both district-wide and individual users.
• 10. EMIS Tools. Enhancement to the EMIS tools
  section to create EMIS Review Report and Data
  Collection Form
• 11. Print Merge Label. Change to the User
  Options bar so Merge icon now states Print
  Merge to better clarify function to users.

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• 12. Revision to Edit Form screen. Change to
  Create New Page button on Edit Form screen so
  button now states New Page. Now, when opening
  a form to edit, user has option to select New
  Page or View Page. On form naming screen
  buttons have been changed to Create New Blank
  Page or Create from an Existing Page to better
  clarify action to users.
• 13. View Forms Finalized Set Types. Change to
  Finalized Set Types value District Required Set
  to IEP/EMIS Sets and Non-District Sets to
  Other to better reflection the set type
  selection on the Finalization screen.

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• 14. Auto save on Progress Report. Creating a
  PR07P2 Goals page automatically creates a
  Progress Report, as it did in previous SSEM
  versions. Now, users do NOT have to open
  Progress Report to save data before Merge or
  Finalize. Fields that populate from Goals page
  to Progress Report will automatically save.
• VERSION 3.2.2

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SSEM Information Banks

• The purpose of the information bank is to allow
  staff members to reuse common phrases or text
  when filling out the forms.
• This reduces grammatical and spelling errors as
  well as decreasing time needed to fill out a
  form.
• (Note All objectives from the existing system
  will be placed in an Imported Objectives
  category in the SSEM Objectives Bank for each
  user.)

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Forms with Bank Access

• The new system allows information on the
  following pages
• Goals Page (PR07-Page2)
• Benchmarks or short term objectives
• Goals section
• Accommodation section
• Testing Page
• Reading, Writing, Math, Science, and Citizenship
  Accommodation to Assessment section.

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Three levels of Bank

• The Information Bank is divided into three
  levels
• Bank
• Example SSEM Accommodation
• Category
• Example Environment Accommodation
• Item
• Example Adaptive Furniture

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Bank

• Banks are the highest level and consist of
• SSEM Goals Banks
• SSEM Objectives Banks
• SSEM Accommodations Banks

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Categories

• Categories are the grouping level directly below
  banks.
• Multiple categories can be associated with a bank
• There are to types of categories
• District Categories created and maintained by
  the admin and associated with one or more
  buildings in the district
• Staff Categories created and maintained by the
  user

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Items

• Items are pieces of text that are reused and
  populated on a form.
• Admin can create/modify items in District
  Category.
• Staff members can view and use items in District
  Category but cannot edit them
• Staff members can create/modify items in their
  own Staff Categories.

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District Bank Page

• This page is accessed on the SSEM Admin homepage
  by clicking Set-up District Bank link.
• This page contains two sections
• Grid of categories associated with a bank
• Grid of items in the selected category

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District Category Section

• The District Category Section consist of the
  following components
• Category Name
• Schools
• View Items
• Choose Bank
• Add New Category
• Save Categories

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District Items Section

• The Items section allows admin to quickly see all
  of the Items in Category and delete items and
  includes these components
• Description
• Alias
• Edit Item
• Delete
• Add New Item

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Staff Bank Page

• This page is accessed from the SSEM homepage by
  clicking on the Setup Option Link and Edit Bank
  link.
• Grid of categories associated with a bank
• Grid of items in the selected category

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Staff Category Section

• The Staff Category Section consist of the
  following components for both District and Staff
  Categories
• Category Name
• Order
• Hide
• View Items
• Delete
• Choose Bank
• Add New Category
• Save Categories

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Staff Items Section

• The Items section allows the user to quickly see
  all of the Items in Category and delete items and
  includes these components
• Description
• Alias
• Edit Item
• Delete
• Add New Item

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Edit Item Page

• This page is popup window that is launched from
  either the District Bank or Staff Bank page by
  clicking edit item link
• This page allow the users to view the contents of
  all Categories in a Bank. Items can be created,
  modified, and associated with other Categories.
• This functionality is the same for both admin and
  staff members

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Edit Item Page Components

• Category
• Item
• Alias
• Description
• Associated Categories

• Previous Next
• Save
• Cancel
• Delete
• Create New Item

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Keyword Substitution
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Bank Import Page

• The Import Bank Page is located in the top right
  hand corner of both the PDF View and Forms Wizard
  View.
• This button will only appear on goals and testing
  page.
• Goals version will allow the user to access the
  goals, objectives, accommodations bank as well as
  the indicators.
• Testing version allows the user to access the
  accommodations bank for reading, writing, math,
  science, and citizenship sections.

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SSEM User Meetings

• Friday, September 29, 2006
• Monday, December 4, 2006
• Monday, February 26, 2007
• Monday, May 18, 2007
• Questions Answers