Title: Wolfgang BeckerCEO MINT MIDDLE EAST
1- Pilot Instructor Currency
- Meeting the Challenge of Record Keeping and
Regulatory Compliance
- Wolfgang BeckerCEO MINT MIDDLE EAST
2Agenda Pilot Instrcutor Currency
Business Challenges
Compliance Monitoring Process
Currency Rules
Process Automation
Reporting and Auditing
3- Business Challenges of Compliance Monitoring
What are the Business problems to be solved to
keep Instructors current?
- There are various interpretations of compliance
rules - Multiple methods for tracking the expiration of
an instructors qualifications - Complexity of rules and their interaction
- No clear assignment of responsibility and/or
accountability to maintain instructor training
records - These problems all contribute to instructors
being assigned to train students on events for
which they are not qualified.
4- Importance of Compliance Monitoring
- What are the consequences of non-compliance?
- Monetary fines from regulatory agencies
- Instructors must recertify their
qualifications, resulting in them being removed
from the schedule - Students must be retrained
- Operation is subject to additional rules and
regulatory oversight
5- Compliance Monitoring Process
Setup Rules
Authorization Qualification
Update License / Qualification
Compliance Monitoring
Automated Currency / Expiry Date Updates
Reporting Currency Queue
Renewal Workflow
Signoff / Approval
Recurrent / Continuation Training
6Setting up a Monitoring Process
- What are the steps to monitor compliance?
- Document the Rules for Currency Tracking
- Identify the Roles Responsibilities
- Verify the Interpretation of Rules
- Identify the Consequences of non-compliance
7- Example of Instructor Currency Rule Set
8- Example Setupof Instructor Currency Rule Set
9- Planners and Schedulers drive the process by
Scheduling Currency Events - Fleet Management Monitors Instructor Currency
- Reports identify when/why Instructors
Qualifications may Expire
10- Involvementof Event Planning and Day of OPS
- How is the planning of training events involved?
- Identify Training Subjects which can be used
- Associate Monitoring Items to Training subjects
- Signing Instructor events
- Update of Expiration Dates for Instructor
Qualifications
11- Benefits of Automating the Monitoring Process
- How can automation improve this process?
- Consistent application of compliance rules
- Common naming conventions terminology
- Transparent view into instructors qualifications
and recurrent training requirements - Standard method for monitoring employees
qualifications
12Benefits of Automating the Process in a TMS
What additional value is obtained by tracking
currency in a Training Management System?
- Full integration with qualifications,
requirements, and scheduling tools. This
prevents the assignment of instructors to events
for which they are not qualified - Auto-management of record keeping for recurrent
instructor training. This enables the accurate
and effective maintenance of currency records
which supports the automatic update of expiration
dates for instructor qualifications - Support for the planning process through
identification of recurrent training for
instructors - Workflow with included Notification component
13- The dates are updated automatically, but be
prepared for Audits also - When was his last QC?
- Was the Evaluator qualified? Show me her records?
- Did he conduct 4 LOEs last year?
- When is she due for the Standardization meeting?
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