Homelessness Prevention and Rapid Rehousing HPRP Subrecipient Training

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Homelessness Prevention and Rapid Re-housing
(HPRP) Sub-recipient Training

• City of Arlington
• City of Fort Worth
• Tarrant County
• September 17, 2009

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Welcome and Overview

• Created through Title XII of the American
  Recovery and Reinvestment Act of 2009 (Recovery
  Act)
• Funds were allocated to eligible grantees using
  the ESG program formula
• Tarrant County 1,156,125
• City of Fort Worth 2,746,929
• City of Arlington 1,304,792

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Purpose

• To provide homelessness prevention assistance to
  households who would otherwise become homeless
• To provide assistance to rapidly re-house persons
  who are homeless as defined by section 103 of the
  McKinney-Vento Homeless Assistance Act (42 U.S.C.
  11302)

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Community Partners
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Community Partners (cont.)
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Target Populations

• Individuals and Families who are currently
  RENTING a housing unit but are at risk of
  becoming homeless (prevention)
• Individuals and Families who are experiencing
  homelessness (residing in emergency shelter,
  transitional shelters, or on the street) and need
  temporary assistance in order to obtain housing
  and retain it (rapid re-housing)

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Eligible Activity Categories

• Financial Assistance
• Housing Relocation and Stabilization Services
• Data Collection and Evaluation
• Administrative Costs

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Financial Assistance

• Short Term Rental Assistance (up to 3months)
• Medium Term Rental Assistance (4 to 18 months,
  must recertify every 3 months)
• Security Deposits
• Utility Deposits
• Utility Payments
• Moving costs assistance
• Motel and Hotel vouchers

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Housing Relocation and Stabilization Services

• Case Management
• Outreach and Engagement
• Housing Search and Placement
• Legal Services
• Credit Repair

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Data Collection and Evaluation

• MUST use local Homeless Management Information
  System (HMIS)
• Eligible Expenses
• Purchase of HMIS software and/or user licenses
• Leasing or purchasing needed computer equipment
  for providers and the central server
• Costs associated with data collection, data
  entry, and data analysis
• Staffing associated with the operation of the
  HMIS, including training

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Administrative Costs

• Administrative Costs
• Accounting for the use of grant funds
• Preparing reports for submission to HUD
• Obtaining program audits

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Eligible Program Participants

• Two eligible populations
• Persons who are still housed but at risk of
  becoming homeless- PREVENTION
• Documentation of Eligibility Form
• Persons who are already homeless- RAPID
  RE-HOUSING
• Documentation of Eligibility Form

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Eligibility Requirements for ALL Program
Participants

• Must meet to receive financial assistance or
  services
• Initial Interview Meeting with a Case Manager
• Documented by Intake Form
• At or below 50 of Area Medium Income (AMI)
• Documented by Income Verification Form
• No other appropriate housing options identified
• Documented by Efforts To Obtain Assistance Form
• No financial resources and support networks that
  are needed to obtain existing housing
• Documented by same Efforts To Obtain Assistance
• Rent Reasonableness test
• Documented by Rent Reasonableness worksheet

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HPRP Required Documentation Checklist

• Prevention
• Intake Form
• Documentation of Eligibility for Prevention
• Efforts to Obtain Assistance
• Rent Reasonableness
• Income Verification

• Rapid Re-housing
• Intake Form
• Documentation of Eligibility for RRH
• Efforts to Obtain Assistance
• Rent Reasonableness
• Income Verification
• Housing Quality Standards (HQS)

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Housing Forms

• Required, if moving into new place
• Housing Quality Standards (HQS)
• Must be completed at initial move-in and annually
• Lead Based Paint Information
• Optional based on your program design
• Rent Calculation Worksheet
• Utility allowances
• Adopted by local Housing Authorities

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Reporting

• Must enter client level data into HMIS
• before the 5th of each month
• HUD reports
• Required Quarterly Reports
• Initial Performance Report due to Jurisdiction
  Oct. 5
• 1st Qtr Due Jan. 5  (Oct. 1 Dec. 31)
• 2nd Qtr Due April 5  (Jan. 1 Mar. 31)
• 3rd Qtr Due July 5  (Apr. 1 June 30)
• 4th Qtr Due Oct. 5  (July 1 Sept. 30)
• Required Annual Progress Reports
• 1st Year Due October 30, 2010
• 2nd Year Due October 30, 2011
• Will be posted on Federal Reporting website

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Timeline

• September 30, 2009 Grantee signs all agreements
  with subgrantees
• October 10, 2009 Initial Performance Report due
  to HUD
• 2 years 60 of grant funds expended
• 3 years 100 of grant funds expended
• City of Fort Worth 1st year 60, 2nd year 100

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Questions

• Tarrant County
• Tammy McGhee, 817-850-7940
• City of Fort Worth
• Kate Scott, 817-392-7563
• City of Arlington
• Aaron Pierce, 817-459-6232