Art of Presentations for Effective Communications

1
Art of Presentations for Effective Communications
Adopted from Dr. Stephen Chan
2
Content

• Slide Organization
• Slide Construction
• Slide Presentation
• Summary

3
Content

• Slide Organization
• Slide Construction
• Slide Presentation
• Summary

4
Effective Organization for Improved Understanding

• How organized?
• Outline - tell them what you are going to tell
  them
• Content - tell them
• Summary - tell them what you told them
• What?
• Important points followed by supporting elements
• Use corner turner
• Be cautious with repetition
• Close with re-capitulation

5
Content

• Slide Organization
• Slide Construction
• Slide Presentation
• Summary

6
Well Designed Construction for Improved Viewing

• One message per slide
• Use titles for message - hard sell impression
• Use headings and sub-headings only
• Simplicity and legibility
• Use common terminology
• Use one or two symbols and line codes
• Use color codes sparingly
• Use pictures no long sentences
• Horizontal format

7
Be Prepared for System Demonstration

• Know what you want to demonstrate
• Full picture of total system versus detailed
  views of some system features
• Available time versus details
• Know how you want to demonstrate
• Appropriate test cases
• Appropriate details in test cases
• Include important features
• Important to the systems
• Critical success factors
• Not necessarily time consuming features

8
Content

• Slide Organization
• Slide Construction
• Slide Presentation
• Summary

9
Good Presentation Improves Audience Attentiveness

• Preparation right before presentation
• Largest image
• Screen in the dark audiences have light
• Introduce yourself
• Face audiences
• Stand to one side of screen
• Point to feature in discussion on screen
• Do not point to slide or monitor
• Appropriate handling of (laser) pointer

10
Some Presentation Skills

• Non-Verbal Presentation Skills
• Eye Contact
• Gestures/Facial Expressions
• Stage Craft/Platform Skills
• Verbal Presentation Skills
• Volume
• Rate of Delivery (Do not ramble, move on)
• Word Usage
• Vocal Quality/Tone

11
Some Presentation Skills (2)

• Distracting Behavior
• Other Considerations
• First sentence of new slide most difficult
• Do not read slide but explain
• Tell them what they are looking at
• Do not overestimate audiences familiarity with
  subject
• Make reference to all major elements on slides

12
Effective Presentation - Basic Concept
EFFECTIVE PRESENTATION
SKILLS
CONFIDENCE
PARTICIPATION
PRACTICE
13
Content

• Slide Organization
• Slide Construction
• Slide Presentation
• Summary

14
4. Summary

• Organization
• Introduction, Body, Summary
• Important/Essential points first followed by
  support
• Construction
• Simple, clear, legible
• Pictorial - minimize word charts
• Essential information on chart
• Presentation
• Be prepared
• Explain and amplify
• Dont block view
• Be prompt, dont rush, dont ramble
• Be dynamic and confident

15
This is the end of my presentation. Do you have
any questions?
16
At End of Questions and Answers Session
17
There being no other question, I thank you.