Finding Books and Articles

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Finding Books and Articles

• Cresida Heslop

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Introductions

• Name
• Your function in your company
• Used Online Reference before?
• Something interesting about self/ hobby/ dream

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What is Online Reference?

• Our online reference service offers access to
  local and international content including
  full-text documents, articles and references
  across a broad spectrum of subject areas.

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Overview of Sabinet

• More than 23 years in providing access to
  information.
• Broad client base, spanning the corporate,
  academic and government markets

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Online Reference Online Books Articles

• SACat Plus (Books)
• SA Citations Plus (Articles)
• SA ePublications (Articles)
• SA News (News)

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SACat Plus databases

• SACat Database
• Compiled and grows as libraries in South African
  and surrounding countries add their holdings
  (their library codes) to records or as these
  libraries do cataloguing
• Holdings is important to see at which
  institution an item is held. Updated daily as
  cataloguers work. Latter facilitates
  Interlending.
• Contains collections of libraries in Southern
  Africa and contains bibliographic information
  referring to books, periodicals, audiovisual
  items and other information material.

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SACat Plus databases (Cont)

• SACat Database (cont)
• Links to 1) book sellers like Amazon.com,
  Kalahari.net, 2) eBooks like netLibrary and 3)
  ejournals like SA ePublications and JSTOR
• South African National Bibliography (SANB) an
  accumulation of the bibliographic records of all
  items published in South Africa.

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SA Cat Plus databases (Cont)

• Technikon Research Database (Navtech) contains
  information on current and completed research
  projects undertaken at South African technikons.
• Union Catalogue for Thesis and Dissertations
  (UCTD) contains bibliographic records of theses
  and dissertations at master and doctorate level
  submitted to universities in South Africa.

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SA Cat Plus databases (Cont)

• Current and Completed Research Projects South
  African research projects and covers the social
  sciences, humanities, economic and management
  sciences. It includes master's and doctoral
  theses of South African universities, and
  technikons as well as information on research
  projects from non-governmental organisations,
  private sector and government departments.

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SA Cat Plus databases (Cont)

• NDLT (Networked Digital Library of Theses
  Dissertations)
• From OCLC
• Contains 190,000 thesis and dissertation records

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SA Cat Plus databases Cont.

• Book Data - records supplied by subscribing
  publishers.
• Mainly UK, USA and South African publishers. Book
  Data offers full bibliographic information on
  forthcoming, new and in-print titles, and also
  includes short descriptions of titles.
• Amazon.com link

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SA Cat Plus databases Cont.

• Subsidie database lists all periodicals approved
  as research platforms.
• Fiction subset from SACat

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SA Citations Plus - Databases

• Index to South African Periodicals (ISAP)
• covers indexed articles from more than 521 South
  African periodicals.
• Indexed selectively
• compiled under the ownership of the National
  Library of SA
• Has holdings for Journals that have ISSN

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SA Citations Plus - Databases (Cont)

• Kovsidex
• Sourced University of the Free State.
• Also includes Research Institute for Education
  Planning (Riep) which covering education
  information

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SA Citations Plus - Databases (Cont)

• Centre for Rural Legal Studies
• Sourced Centre for Rural Legal Studies
• Topics agriculture and agricultural workers on
  commercial farms in South Africa.

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SA Citations Plus - Databases (Cont)

• SAGEOLIT
• Content Geoscientific publications, from journal
  articles, publications from symposia, published
  and unpublished reports and maps.

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SA Citations Plus - Databases (Cont)

• Forestry
• pamphlet collection from forestry, wood science
  and nature conservation
• University of Stellenbosch.

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SA Citations Plus - Databases (Cont)

• CLOVERDEX
• Periodical articles collected by the company
  CLOVER S.A. (Pty).
• Content dairy industry.

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SA Citations Plus - Databases (Cont)

• ArchUp
• Architectural journals
• information on architects, buildings, building
  materials and methods, design theory, urban
  design, and much more.
• PlanUp
• research reports, articles, frameworks, sketches
  and photographs, original hand-drawn plans,
  elevations, sections, and diaries

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SA News

• SA Media
• SA newspapers and periodicals, from 1978 onwards
• 500 articles
• Categorised according to 22 topics
• All articles published from 1 Jan. 1997 available
  in full text

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SA News continued

• SAPA
• Full-text news reports encompassing the entire
  media spectrum
• Updated daily, 24 hours after news is released

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SA ePublications

• The most comprehensive, searchable collection of
  full-text electronic South African journals.
• More than 264 online journals

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Open Access Journal Collection (Beta)

• 44 South African journals
• PDF versions of 6 000 full-text articles
• New journal titles and issues are added to the
  collection on an ongoing basis
• http//www.sabinet.co.za/open_access.html

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How to log on to Online Books and Articles

• Use the web browser of your choice
• Connect to the Sabinet homepage at
• http//www.sabinet.co.za
• Two methods to log in
• User Id and Password (usually from our web site)
• or
• IP Authentication (usually from your website or
  intranet)
• Steps for logging on by User Id Password
• Click on Client Access and type in User ID
  Password, click on Login

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How to log on to Online Books and Articles IP
Auth

• Give your end users direct access to Sabinet
  reference services via intranet
• Ease of use, no user Id and passwords
• Library needs to
• Contact your client advisor to give your IP range
• Add html links with suitable explanatory text on
  your Intranet

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Selecting a database to search

• Jump to a specific database or databases (Maximum
  5 databases per search)
• Jump to a Topic Search where you can do a search
  on a group of databases (i.e. all the SA Cat Plus
  databases at once)

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Navigational Buttons- Top of Screen

• Top Navigational Buttons
• These are below the web address area
• Each button displays context sensitive links for
  additional options
• Examples are these buttons New Search,
  Databases, Help etc.

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Navigational Buttons- Top of Screen (cont)

• Portal Access
• Jump between products (if subscribed if code is
  registered )
• Other Options
• Start screen return to the database selection
  screen
• marked items look at the items that you have
  marked
• previous searches look at history of searches
• saved Searches save searches permanently in
  system
• Requests initiate the Interlending process by
  endusers
• Stats Alerts look at searching stats, set
• up alerts

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Navigational Buttons Left of Screen

• Search Option
• Basic Search - if new to online searching or if
  quick results needed, using a simple search
  statement
• Advanced Search - allows construction of more
  complex search statements
• Other options - browse the database before
  searching
• Find Term - find related terms for same word

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Navigational Buttons Left of Screen (Cont)

• Database Links
• Could contain any database info like search
  tips, help with searching, whats new, list of
  Electronic Books, current and discontinued
  periodicals etc

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Types of searches

• Basic Search
• Advanced Search

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Search Techniques

• for plural or singular e.g. computer
• for truncation e.g. comput
• for wildcards e.g. organiation
• n for near proximity e.g. south n africa
• w for with proximity e.g. basic w education
• Boolean operators and, or and not

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Search Techniques (cont)

• Boolean
• And
• Or
• Not

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Indexes available differ per database
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New Search Indexes

• When searching, choose which parts of the records
  to search
• Indexes are parts of a record that can be
  searched
• Each database has different indexes

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Search Indexes (Cont)

• Main Indexes
• All - Search all the fields/ parts of a record
• Title Search for words, only in the title field
• Title Phrase Search for an exact title
• Author Search for words, only in the author
  field
• Author Phrase Search for an exact author NB
  This is the recommended way of searching for
  authors
• Subject Search for words from the subject field
• Subject Phrase Search for an exact subject
  phrase

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Indexes available differ per database
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How to view records

• Use the Nextoption at the top and bottom of
  the screen to jump to appropriate place in Brief
  List where record is that you want.
• Click on Record Title to display the full record.
• Click on any text highlighted in blue e.g. author
  or subject to do further searches

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Move around in Results list click Next
To see full record detail Click here
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Hypertext to start new searches
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Refine option

• On Result Screen
• Click on Refine Button
• See options by which to refine
• Also appears when the search that you have done
  does not retrieve any results.

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Viewing Holdings

• On the Results Screen
• Click on Record Title to display the full record.
• The full bibliographic record displays including
• Holding information
• This shows name and library code of libraries
  that hold the item, call no, location IL
  status
• Consortia e.g. g2570
• Viewing holdings opens in new window

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Holding Library
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Viewing Holdings (cont)

• Holdings are important because
• Shows where in Southern African an item is
• Helps with Interlending
• Helps with Cataloguing
• Helps with collection building/ acquisition
• Note ISAP has holdings when there is an ISSN
• Holding library sometimes owner of database or
  where research was done

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Marking of Records

• Mark items before printing or e-mailing items
• Unmark items if required
• Mark all items on one page at a time only
• Unmark all items on one page at a time only
• Items become unmarked once e-mailed
• Remember to unmark items once printed

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Marking of Items
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E-mailing of records

• Mark the items you want to send from your search
  result area
• Click on the E-mail Icon that appears on the
  Icon Bar
• Complete all the fields on the e-mail box
• Click on the Submit Button to send the message

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E-mail Screen
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Printing of result lists

• Mark items you want to print from your search
  result area
• Choose Marked Items from the Other Options
  drop-down-list
• Click on the Print Display icon, on the Icon Bar

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Previous searches

• DO NOT USE BACK BUTTON!
• Previous Searches lets you
• View a list of your search history to see what
  words and indexes you used
• View the search results for a previous search in
  a current database
• Combine two or more of your search histories
• The last search done will be the first on the
  list

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Display Screen Of Previous Searches
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Saved Searches

• Previous searches will disappear as soon as you
  exit Magnet.
• To save searches permanently do the following
• Click on the Saved Searches Option under Other
  Options
• Click in the white boxes next to the searches to
  save and then click on the Save Button

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Requesting a document

• End users or reference staff may arrange to
  search, find results and place requests for their
  Interlibrary Loan Divisions to attend to
• Smaller libraries with no Interlibrary Loan
  Divisions can arrange the latter with bigger
  libraries also
• The document will then be requested through the
  South African Interlending service (ReQuest)
• This option is available once you have selected a
  record and the record displays in the full
  format.
• You then click on the Request button on the
  screen.

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Log on to do a Pre-request
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Requesting documents

• Once you have clicked on the Request button the
  system will prompt you for a User ID and Password
• This User ID and Password must be obtained from
  your ILL department (ILL Dept must register the
  patrons)

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Requesting documents (Cont)

• A Workform will now appear on the screen.
• All the appropriate fields must be completed
  before the request may be submitted.
• This request will now go to your institutions ILL
  section and they will request the item on your
  behalf.

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Requesting Documents

• You may also keep track of all the documents you
  have requested by clicking on My Requests
• The system will then display all requests that
  you have created with the present status of that
  specific request.

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Display Screen Of Requests done
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Click on Help Button
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SA ePublications Portal
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Search Screen
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Full Bibliographic Display Screen
Full Bibliographic Display Screen
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QUESTIONS?
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