Management of

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• Management of
• Unneeded Materials and Chemicals (UMC)
• Arnold Edelman
• Office of Science
• May 2006

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What is the issue?Inspector General Audit Report
(1999)

• Department retains large quantities of UMC,
  900,000 tons with potential value over 100
  million
• Inventory includes metals, chemicals, and
  equipment
• Departments approach fragmented, lack of policy,
  assignment of organizational responsibility, and
  systems and resources to manage inventory
• Department needs to assign responsibility for
  disposition or reuse

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Unneeded Materials and Chemicals

• Includes materials (with or without residual
  radioactivity), equipment, and chemicals that are
  unneeded to the mission and have no designated
  future use
• Radioactive Sources
• Scrap metals
• Laboratory chemicals
• Impact to Operations
• Financial
• Safety
• Security
• Environmental

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DOE/NNSA Response

• Strategy for the Management of UMC 12/22/05
• Senior Program Officials and Materials
  Disposition Advocates
• 10 Point Strategy
• Accountability and Organizational Responsibility
  for
• Complying with property management requirements
• Budgeting and Funding the disposition of
  inventories
• Use of best practices (reuse, recycle, sales) for
  timely disposition. Disposition existing
  inventories by FY11
• Use best practices for avoiding acquisition
  beyond mission needs

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DOE/NNSA Response (cont.)

• Site Specific Plans aggregate (acquisition) value
  gt50,000 (June)
• Annual assessment of the management of UMC
  (balanced scorecard?)
• Develop as needed appropriate contract
  performance measures
• Reporting (June/ Annual in November)
• Coordination with Office of Procurement and
  Assistance Management
• Utilization of existing management systems (EADS,
  GSAxcess, Material Exchange Network.

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Due Dates
Schedule Summary
Schedule Summary
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Reporting Guidance for Sites with No UMC

• How did site determine that they have no UMCs on
  site?
• Does the site have an inventory management system
  that identifies materials that are potentially
  unused and/or unneeded?
• Does the site/laboratory have a management system
  in place that addresses the timely disposition of
  materials and chemicals that have the potential
  to be unused and/or unneeded?  Please describe or
  attached description of management system.
• Does the site/laboratory have a chemical
  management system in place? Please describe or
  attached description of management system.

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Reporting Guidance for Sites with No UMC (cont.)

• How does the site/laboratory manage project close
  out to ensure that resources are available to
  dispose of materials and chemicals that have the
  potential to become unused and/or unneeded?
• Are their contract performance measures that deal
  with managing materials and chemicals to avoid
  the creation of unneeded materials and
  chemicals?  Please provide a copy.
• What purchasing and/or subcontracting mechanisms
  are in place to minimize the potential for unused
  and/or unneeded materials?
• Are there any emerging issues that your
  site/laboratory envisions related to management
  and disposition of materials and chemicals that
  have the potential to become unneeded and/or
  unneeded?

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CPR Request due 5/11/06
FY 2008-2012 CPR Funding Requirements to Manage
Unneeded Materials and Chemicals (Name of
Laboratory___________________) (Office of
__________________)
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Site-Specific Plans 6/30/06

• The Plans or description shall address the
  following
• Approach to ensuring Compliance with DOE Property
  Management Regulations 41 CFR Parts 101 and 109
  and DOE O 580- Property Management
• Development and maintenance of an inventory of
  UMCs. Inventories will be in place no later than
  September 30, 2006. Note a separate inventory
  of UMCs is not necessary if UMCs can be
  identified as part of the overall inventory
• Development of a site specific schedule for the
  disposition of the current inventory of UMCs.
• Schedule to reflect intermediate goals as well as
  the overall goal FY 2011.

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Site-Specific Plans 6/30/06 (cont.)

• Where appropriate, sites shall identify and
  request funds for the disposition of these
  materials
• Annual assessment and evaluation of unutilized
  materials and chemicals against program budget
  and activities for the upcoming budget year to
  identify UMCs and
• Utilization of existing management systems, to
  the extent practicable, to identify opportunities
  for reutilization, recycle, sales, and disposal
  of UMCs within DOE and other federal agencies.

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Annual Reporting To US 11/15

• Submitted to the PSO or NNSA program responsible
  for the site. Initial report should include
  highlights of their actions
• Reporting from Sites with UMCs less than 50,000
• Reporting from Sites with UMCs greater than
  50,000

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lt 50,000

• For those sites not required to have a Plan,
  their report will include a description of their
  management approach and accomplishments

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gt50,000

• For those sites required to have a plan, the
  report will include the following
• Annual update on the inventory of UMCs (amount
  and types of materials)
• Types and amounts of UMCs dispositioned in the
  previous fiscal years (FY). FY 2000-2005, if data
  are available
• Description of program accomplishments
• Description of materials reused within the site
  or transferred to/from other DOE or Federal
  agencies and identification of systems used to
  help in disposition of these UMCs
• Results of annual DOE assessment related to
  implementation of the Strategy and Site Plans
• An explanation of any variances against the
  annual UMCs disposition plan and performance
  metrics
• Identification of any impediments and challenges
  to disposition and proposed actions to eliminate
• Statement by DOE Official on UMCs being stored,
  including justification/ explanation for
  maintaining these UMCs on site

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Challenges and Issues

• Programmatic Ownership and integration of
  activities across multiple organizations
• Property, ESH, Waste Management, Facilities,
  Program Managers
• Integration of activities across multiple
  organizations. How will this be integrated at HQ
  and the Field?
• Managing Clean Metals--Metals Moratorium Release
  for recycling of clean metals from radiological
  areas
• Managing contaminated metals
• Nuclear Materials Management Sites dealing with
  unneeded plutonium, radium, americium, and other
  materials

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Points of Contact

• ESE John Hubbard/Arnie Edelman
• SC Don Erbschloe/Arnie Edelman
• EM Frank Marcinowski/Mike Torbert
• NE /Don Barnes
• EE Doug Goodman/Patrick Booher
• FE Jeff Jarrett/Mark Matarrese
• RW Ron Milner
• LM Bob Baney
• NNSA Alice Williams/Bob Fleming
• Property Management
• ESE Jerry Hanley
• NNSA Ron Dugger