Introduction to Federal Programs

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Introduction to Federal Programs

•   38th PAPFC Annual Conference
• April 15-18, 2007David L. Lawrence Convention
  CenterPittsburgh, PA
• Presented by
• Maria Garcia-Morales
• Regional Coordinator
• Division of Federal Programs

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Pennsylvania Department of Education

• Division of Federal Programs
• 333 Market St. 7th Floor
• Division of Federal Programs
• Harrisburg, PA 17126
• Tel [phone]
• Fax [phone]
• Follow these links to find our page
• www.pde.state.pa.us
• Pre-k-12 (top)
• Federal Programs (left)

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Workshop Goals

• Provide an overview of the primary programs
  administered by the Division of Federal Programs.
• Help navigate DFP website to find non regulatory
  guidance and other resources.

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DFP Structure

• Five Teams Entire State
• Two Regional Coordinators
• Program Questions
• Program Manager
• One Fiscal Technician
• Fiscal Questions
• One Support Person
• General Questions
• One Point of Contact for Each School District
• If questions, call Regional Coordinator first.

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Team 4

• Regional Coordinator/Supervisor
• Cindy Rhoads
• Regional Coordinator
• Maria Garcia-Morales
• Technician
• Alicia Lee
• Administrative Assistance
• Daniella Care

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Communication from DFP

• PennLinks
• Distribution List From Regional Coordinator
• Message Board E-grants

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Meetings with Federal Programs Coordinators

• April PAFPC
• May/June Regional Meetings at IUs
• September School Improvement Visits
• October Webinar for new FP Coordinators

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Programs Administered by DFP

• Title I.A
• Title I.B Reading First
• Title I.D Delinquent
• Title I.G Advanced Placement
• Title I - Neglected
• Title II.A Improving Teacher Quality
• Title II.B Math/Science Partnership Grants
• Title II.D Enhancing Education Through
  Technology (EETT)
• Title III Language Acquisition Program (ESL)
• Title V Innovative Programs
• Title VI Rural Education Achievement Program
• Advance Placement
• Competitive- Not all LEAs
• LEAs Choose to support these programs/services

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Applications

• One Application for
• Title I,Part A
• Title I, Part D
• Neglected
• Title II, Part A
• Title II, Part D (Competitive)and
• Title V Part A
• Stand Alone Application for
• Title III
• Stand Alone Application for
• Reading First (Competitive)
• Stand Alone for
• Math/Science Partnership Grant (Competitive)

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Applications

• Option to roll over last years information.
• Must update
• Budget (All programs)
• Narrative (All programs)
• Numbers Public and Nonpublic students
• (Title I)
• Nonpublic share (Title I)
• Reservation of funds and Set asides (Title I)

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Allocations

• 2007/2008 allocation based on 2004 Census
  provided by USDE
• Preliminary at PAFPC
• Final, if needed, released in November/December

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General Information

• eGrant System
• Online system for Consolidated Application
• Program Information (Narrative)
• Budget Information (Fiscal)
• Other Reports and Data Collection
• Website http//egrants.ed.state.pa.us
• For e-grants help
• egrantshelp_at_state.pa.us
• [phone]
• Need Login/Password to Access
• See eGrants Super User in LEA.

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Fiscal Reports

• Final Expenditure Report
• Submitted online via eGrants
• PDE website
• DFP Link
• Grant Application Link to Final expenditure
  report found in main menu.
• Questions
• egranshelp_at_state.pa.us
• DFP Technicians

• Quarterly Reports
• Submitted online via the PDE Web Portal/FAI
  System
• PDE website
• e-pde webportal Link
• Submitted to the Labor, Education Comptrollers
  Office.
• Questions
• egrantshelp_at_state.pa.us
• Comptrolers office [phone]
• Failure to submit on time will STOP PAYMENTS.

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Title I. Part A

• Program Manager
• Renee Palakovic
• rpalakovic_at_state.pa.us

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Title I

• Largest federally funded education program.
• Purpose To help low achieving students achieve
  high academic standards.
• Supplemental Educational Assistance
• Mainly in Reading Math
• Two main models for servicing students
• 1) Targeted Assistance Program
• 2) Schoolwide Programs

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Title I Uses of Funds

• Instructional Programs
• In Class
• Pull Out
• Extended Day
• Extended Year
• Prekindergarten
• Summer Programs
• Online Learning
• Take Home Resources
• Tutoring

• Supporting Programs
• Professional Development
• Parent Involvement
• Materials/Supplies
• Technology
• School Choice
• Supplemental Educational Services

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Reservation of Funds

• Costs to Reserve
• School Improvement Requirements
• Neglected Funds
• Administration
• Professional Development
• Homeless
• Remember!!
• The more funds you reserve off the top, the less
  funds available to distribute to eligible
  schools.
• Your Title I budget will account for all funds
  including the reservation of funds.

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Parent Involvement

• State Parent Advisory Council (SPAC)
  Coordinators
• Maria Garcia-Morales
• Cindy Rhoads

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Parent Involvement Requirements

• Parents must be involved in order for LEA to
  receive Title I
• Set Aside 1 if Title I allocation is greater
  than 500,000
• 95 goes to buildings
• Required Annual Meeting
• Parent Involvement Policies
• Parent Compacts
• Annual Planning, Review and Improvement of
  Program
• Parent Right- to- know Notification
  Teacher/Paraprofessional qualifications

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Title II (Part A)Improving Teacher Quality

• Ed Dutton
• Program Manager
• edutton_at_state.pa.us

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Title II, Part A Improving Teacher Quality

• Funds can be used to reduce class size or to
  provide high quality,scientifically based,
  professional development in targeted schools.
• Target Title II A Funds to schools with
• Largest Average Class Size
• Identified for School Improvement
• Annual Local Needs Assessment
• Hiring Staff
• Professional Development

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Title II (Part D)Enhancing Education Through
Technology

• Cindy Rhoads
• Program Manager
• crhoads_at_state.pa.us

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Title II Part D Enhancing Education Through
Technology

• 100 of the funds are awarded competitive
• Focus on technology literacy by the end of 8th
  grade
• Needs to meet 2 criteria
• LEAs with the highest numbers of low income
  families
• One or more schools in School Improvement
• AND
• Demonstrates a need for technology
• Is a one year initiative (not sure about funding
  in 08-09)
• 55 LEAs were awarded 2006/2007

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Title III Language Acquisition Program (ESL)

• Maria Garcia-Morales
• Program Manager
• mgarcia-mo_at_state.pa.us

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Title III, Language Instruction for Limited
English Proficient and Immigrant Students

• Program Requirements
• Increase English proficiency
• Provide high quality professional development.
• Supplement (not supplant) LEAs core ESL
  instructional program.
• Source of Funding
• Per pupil allocation based on the number of ELL
  reported on the LEP database
• Two pots of money
• 1)LEP per pupil
• 2)Immigrant

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Title III Use of Funds

• Instructional Services
• Intensify Instruction
• Professional Development
• Support Personnel (Aides)
• Technology/Educational Software
• Tutorials, mentoring, academic or career
  counseling

• Family literacy, parental involvement/outreach
• Community Programs/services
• Coordinated activities with community based
  organizations
• Curricular materials/supplies

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Title V Innovative Programs

• Veronica Shaffer
• Program Manager
• vshaffer_at_state.pa.us

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Title V Innovative Education Programs

• Increase Academic Achievement of all students.
• 27 Program Areas
• Program must be designed, planned and implemented
  with input from parents, teachers, administrators
  and others, as appropriate.

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Title VI (Part B) Rural Schools Initiatives

• Amy Boyd
• Program Manager
• amboyd_at_state.pa.us

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Title VI, Part B Rural Schools Initiative

• Two programs
• Small, Rural, School Grant Program (administered
  by USDE)
• Rural And Low Income School Program (administered
  by DFP)
• Purpose Both programs were designed to help
  rural districts that lack personnel and resources
  to compete effectively for federal grants.
• Only 15 LEAs in PA are eligible for both grants

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Title VI, Part B Use of Funds

• Small, Rural School Grant Program
• Funds can be used to carry out activities
  authorized under one or more of the following
  federal programs
• Title I, part A
• Title II, parts A and D
• Title III
• Title IV, parts A and B
• Title V, part

• Rural and Low Income School Program
• Funds can be used to carry out the following
  activities
• Teacher recruitment and retention
• Teacher professional development
• Educational Technology as described in Title II,
  Part D
• Parental involvement activities
• Title I, Part A
• Title IV, Part A
• Title III

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Federal Programs Monitoring Process

• Susan Popielski
• Program Manager
• spopielski_at_state.pa.us

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Federal Programs Monitoring

• Purpose
• Demonstrate compliance with Federal Law and avoid
  possible audit exceptions
• The listing of Districts to be monitored for the
  2007-2008 school year will be posted on the
  Federal Programs web site.
• One time during a three year cycle
• Occur between January and May on a mutually
  agreed upon date. 

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Federal Programs Monitoring

• Division of Federal Program Responsibilities
• Notification letter
• Monitor assignments
• Monitor training
• Preparing for a visit- the key to success!
• District responsibilities
• Make contact with the assigned monitor
• Self-evaluation- Complete the instrument
• Current application and Schoolwide Plans
• Organize Program Data- Documentation!
• All Federal Program Managers should be available
• Have Title I parents available

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Federal Programs Monitoring

• Monitors
• Are retired educators
• Almost all are retired federal program employees
• Final Approval Letter
• End result of a successful visit
• Signed by Division Chief, Federal Programs, Renee
  Palakovic
• Tangible proof of program compliance with
  statutes, regulation and guidance

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Nonpublic SchoolParticipation

• Cindy Rhoads
• Nonpublic Liaison
• crhoads_at_state.pa.us

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NCLB Programs Requiring Nonpublic Consultation
Participation

• Title I
• Title I, Part B (Reading First)
• Title II, Part A (Improving Teacher Quality)
• Title III
• Title II, Part B (Math/Science Partnerships)
• Title II, Part D (EETT)
• Title V (Innovative Education Programs)

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Nonpublic Participation

• Timely and meaningful consultation during the
  design and development of the programs.
• Sign off in e-Grants for Title I
• Catholic Schools- One sign off
• Private/Christian One sign off per school
• Nonpublic schools may not receive funds (no
  checks) only services.
• LEA maintains fiscal control of all nonpublic
  funds.
• LEA arranges all nonpublic services.
• Equipment purchased with federal funds for
  nonpublic uses remains the property of the LEA

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Identifying Eligible Nonpublic Children

• In order to be eligible for Title I services in a
  nonpublic school
• Child must reside in a participating Title I
  public school attendance area AND
• Are educationally deprived.
• Students must be selected based on multiple,
  educationally related, developmentally
  appropriate criteria (poverty is NOT a criteria).
• Exempt
• Homeless
• Two (2) preceding years in Head Start, Even
  Start, Early Reading First, Title I Preschool or
  Title I Part C (Migrant Education).

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Nonpublic Involvement in Other Programs under NCLB

• Nonpublic Schools located within an LEA
  attendance area are eligible for services under
• Title II, Part A (Improving Teacher Quality)
• If the LEAs portion of Professional Development
  is greater than the amount allocated through the
  IU then the LEA needs to send a check to the IU .
  Check the CARRYOVER section under Title II Part
  A
• Title II, Part D (EETT)
• Title V, Part A
• Funds for these programs are administered through
  the IUs

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Projects Due dates

• July
• 1) Consolidated Application
• Title I A, Title II A, Title V, and Neglected
  and Delinquent if servicing.
• 2) Title III
• September
• School Improvement
• Applications.

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Reports Due Dates

• November 15h Comparability
• Found in e-grants- Link in the Consolidated
  Application.
• December Neglected and Delinquent counts.
• Collected by DFP liaison
• TBD - Staff and Student Participation Data
• Via e-Grants, Main menu, view previous years
  projects, 2006

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DFP - Links

• Non-regulatory guidance
• Monitoring/Consolidated Review
• Allocations
• Non-Public Share Title II A
• Webinars
• ESL
• SES
• Message Board- e-Grants
• Status of Applications e-Grants
• Reports Comparability/Staff and Student
  Part.Data

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Questions ?