Using Online Instruction in Positive Behavior Support Training

1
Using Online Instruction in Positive Behavior
Support Training

• Kansas Institute for Positive Behavior Support
  (KIPBS)
• www.kipbs.lsi.ku.edu
• Rachel Freeman
• Pat Kimbrough

2
Purpose of Todays Presentation

• Assessing staff development needs
• Assessing Agencys Online Training Needs
• Introduce KIPBS Online Modules
• Review Resources available at the KIPBS website

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Staff Development

• One shot workshops are ineffective
• Longitudinal staff development efforts result in
  the greatest change
• Develop multiple strategies for training
• Use online resources to supplement training
• Promote ongoing learning
• Take advantage of staff development strengths

4
Using Online Instruction

• Online instruction can be learner guided
• Staff members can access materials at any time
  convenient to them
• Materials can printed if internet access is
  unavailable
• Frees time for trainers to provide more onsite
  technical assistance

5
Getting Organized How to Create New Staff
Development Systems

• Self Assessment and Action Planning

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Provide Training in PBS to Support all
Individuals

•    

All individuals supported
Tertiary Prevention (1-7)
Secondary Prevention (5-15)
Primary Prevention (80-90)
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Identify Areas of Training

• Awareness Level Training in PBS
• Introduce topic to new professionals
• Directors, policy makers, etc.
• Universal Training for all Staff
• Inservice
• Preservice
• Mentor Professionals who will provide leadership
  in PBS planning
• Team Training in PBS

8
Teaching Strategies

• Presentations and dialogue (groups)
• Applied activities
• Self guided materials (portfolio)
• Independent reading
• Modeling new strategies
• Onsite mentoring and feedback
• Case study implementation

9
Set up a Systematic Approach to Staff Development

• Create a staff development planning team
• Include management level involvement in planning
• Build a staff development vision
• Create a purpose statement and mission of team
• Build inservice training into already occurring
  activities (staff meetings, individual PBS
  planning processes, etc.)
• Evaluate progress using data to make decisions

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Staff Development Planning Team Responsibilities

• Meets on a regular basis
• Documents progress using meeting minutes and
  action planning tools
• Monitors training system
• Builds in strategies for reinforcing staff and
  providing positive feedback
• Finds community organizations who will provide
  resources
• Creates a timeline for implementing staff
  development strategies

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Create Mechanisms for Monitoring Training Efforts

• Use data in meetings on a regular basis
• Data collection (maximize the data already
  collected)
• Incidents and individual data
• Staff implementation
• Other data (turnover rates, injury, etc.)
• Centralized Information
• Training notebook for each setting
• System for training all staff on individual PBS
  plan interventions
• Document which staff/family members have
  participated in training

12
Assessing Staff Development
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Assess Staff Meeting Processes

• Are meetings effective?
• Can teams problem-solve well?
• Are individual PBS plans developed with the
  direct involvement of all staff?
• Is there a sense of staff ownership in meetings?
• Are there opportunities for staff to receive
  feedback on PBS implementation?
• Are teams using data to make decisions?
• What types of data should be collected?

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What Staff Development Systems Are Available Now?

• Are materials available to introduce PBS to
  others?
• (Awareness Level )
• Families
• team members
• policy makersdirectors
• What strategies are available for all Staff?
• (Universal Training)
• Inservice
• Preservice
• How many professionals have expertise in PBS?
• (Mentor Professionals)
• Are there strategies for teaching teams to become
  more independent?
• (Team Training)

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Identify Children or Adults with Complex PBS Plans

• Identify individual PBS plans that require more
  intensive training
• Assess how staff receive training and support
• Make a list of interventions that are more
  complicated and need hands-on training
• Identify what data are being collected to
  evaluate the success of the PBS plans

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Assess Current Staff Trainer Skills

• Assess Staff Skills Training Methods
• Evaluate skill level of staff members in PBS
• Assess group for potential lead trainers
• Are hands-on training and mentoring strategies in
  place?
• Trainer of trainers
• Coaching and mentoring
• Group problem solving

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Create an Action Plan

• Use self assessment to create long term plan
• Include the types of training that your
  organization needs to work on (awareness,
  universal, etc.)
• Create a timeline that will work
• Meet regularly to review data and monitor
  progress
• Create a system to keep track of training efforts
• Create incentives for staff
• Staff development points that can be used when
  considering promotion/raise
• Recognition and leadership roles

18
Individualizing Training Using a Portfolio
Method

• Make a list of activities for staff members to
  complete
• Use medline to find medication side effects for a
  specific person you are supporting
• Complete module 1 and assessments (printed off or
  online)
• Find out about a consumers preferences and
  report back to home manager or trainer
• Record progress for each staff person
• Case study implementation with support from
  behavior specialist

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Create Instructions for New Staff to Complete
Online Activities

• Pair new staff with a staff mentor
• Introduce portfolio and provide instructions and
  materials
• Create a timeline for completing tasks
• Staff mentor signs off on completed activities
• Portfolio is used as an ongoing documentation of
  training

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Trainer of Trainer Approach

• Introduce new information in writing or verbally
• Model the new skill
• Observe the person trying out the new skill
• Provide feedback on how the session went
• Monitor fidelity of interventions
• Create a self-assessment tools

21
Use KIPBS Online Resources
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Cautions Before Conducting Training in PBS

• Online modules and website resources are not
  sufficient to teach PBS
• Electronic textbook
• Provides conceptual information
• Individual mentoring in PBS should be conducted
  by a person with behavioral expertise
• Hands-on applied experience is necessary to learn
  how to implement PBS

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KIPBS Resources

• KIPBS Online Modules
• Materials introducing PBS and person-centered
  planning
• Toolbox other resources
• Links to PBS, person-centered planning, and
  medical resources
• Newsletter about current issues in PBS,
  person-centered planning related issues

24
Identify Technology Strengths and Needs
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Assess Technology Strengths Resources

• How many people can access the internet?
• Managers can access
• Staff members can access individually
• Main office resources
• Do materials need to be printed out and
  disseminated?
• Which individuals in the agency have strong
  computer skills?
• Can they show others how to access materials?
• Can they teach a targeted number of staff to use
  the internet?

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Tour of KIPBS Resources
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KIPBS Online Instruction Opportunities

• Participate in KIPBS training project by applying
  by November 1, 2004
• Use expert level online modules to mentor lead
  staff members or trainers
• Use resources to supplement training
• Use awareness-level information on the KIPBS
  website

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Participate in the KIPBS Training Project

• Year long training project
• Medicaid reimbursement eligibility after
  graduation
• Starts February 1, 2005
• 8-10 hours per week
• Online modules and assignments
• Onsite regional classes
• Portfolio
• Person-centered plan case study
• PBS plan case study
• Systems change demonstration

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Upcoming Trainings

• October 25, 2004
• Creative Community Living office
• Winfield, KS
• 10 a.m. 3 p.m.
• November 10, 2004
• OCCK office
• Salina, KS
• Time TBA
• Coming in January
• Parsons State Hospital and Training Center
• Parsons, KS
• Date and Time TBA

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KIPBS Online Resources

• Sign up to join mailing list for upcoming
  newsletters
• Staff development planning tools are available in
  the Toolbox
• Kansas Institute for Positive Behavior Support
  http//www.kipbs.lsi.ku.edu
• Go to left hand side menu and pick Inservice
  Modules
• Username kipbs
• Password modules