Meeting RADECS2005 270105

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STEERING COMMITTEE MEETING

• 28/01/2005
• CAP DAGDE

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Outline

• Conference Overview
• Conference Architecture
• Presentation of the Commitees
• Finances
• Conference Web siteSocial Program
• Local Arrangements
• Invited Talks
• Short Course
• Industrial Exhibit
• Technical program management

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Conference Architecture
Honorary Committee Role Advisory and validation
of the local arrangements

• Program Committee
• Role validate the technical program
• Approve the Invited talks
• Approve the Social / companion
• Nominate the session chairs

Local Organizing Committee
Technical Committee Technical Chairsession
chairs Role Select papers and edit the
technical program
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Advisory Committee
D. Brewer (NASA HQ) K. F. Galloway (Vanderbilt
University) J. Gasiot (Université Montpellier
II) M. Labrunée (CNES) M.C. Palau (EADS) P. J.
Mc Nulty (Clemson University) P. Calvel
(ALCATEL-SPACE)
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Program Committee

• I. Berry (Université P. Sabatier, Toulouse)
• R. D. Schrimpf (Vanderbilt University)
• P. Fouillat (IXL-ENSEIRB)
• R. Ecoffet (CNES)
• T. Carrière (EADS)
• R. Mangeret (ASTRIUM)
• O. Flament (CEA IDF)
• D. Lapraz (Université de Nice)
• G. Bruguier (Université Montpellier II)

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Organizing Committee (1/2)

• Technical Chairman F.Saigné
• Local Arrangements B.Sagnes
• Companion events C.Weising
• Short Course A.Fernandez Fernandez
• Poster Session chair R.Marec
• Awards R. de Marino
• Finances P.Bargoin

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Organizing Committee (2/2)

• Social E.Lorfèvre - G.Hubert
• IEEE-Liaison J.Schwank
• Guest editor J.L Autran
• Publicity M.Dumas
• Transportations and Logistics J.R. Vaillé
• Documentation editor J. Boch
• Industrial exhibit T.Farris / C.Chatry
• Diffusion and Invited talks J.F Carlotti

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Road Map

• Dec, 04 1st call on time
• 1st of February Paper Submission Opening on
  time
• February, 20 2nd Call
• March, 15 Conference Registration Opening
• April, 5 Paper selection process
• April Last local arrangements over
• September, 18 Sunday tour
• September, 19 Short Course
• September, 20-23 Conference

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Finances 1/2

• Relation with ADERA
• ADERA is an association that helps with banking,
  accounting, Credit Card processing, VTA return,
  edition of Inscription form.
• They design the online secure billing and
  registration web page
• Adera will send 2 or 3 people to help with
  on-site registration
• A first draft of the registration form is
  available

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Finances 2/2

• Budget Plan
• Conference fee 595/445
• Short Course fee 295/145
• Late fee (15th of August 60 )
• Break Mean 200 Attendees
• Expected 280-300 Attendees
• positive balance expected after a 30/person
  return to the Radecs Association

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Conference Web Site

• WebSite

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Social Program(C.Weising)brochure
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Sunday Tour Radecs2005
The tour follows the A75 (easy acces) 40,
depending on the number of participants (min 30
people)
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• 9h30 Departure from Cap dAgde
• 10h-11h30 Visit of the Noilly Prat Cellars in
  Marseillan

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12h30 Medieval Lunch in La Couvertoirade
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14h30 Visit of Roquefort Cellars
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17h Tour of the Viaduc de Millau
18h30 back to Cap dAgde
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Saint-Guilhem-le-Désert and Clamouse Caves (
both listed as UNESCO, World Heritage)
Tour1Tuesday 20 /09/05

• Romanesque Architecture
• outstanding outdoors
• the Edge of the World
• 60 (30 people min)

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Tour1Tuesday 20 /09/05

• Departure 930am (Bus tour)
• Lunch in St-Guilhem
• Visit of the Cloister, the church and the crypt
• Shopping at Artisans boutiques or visit Of
  Clamouse Caves return 600pm

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Tour2 Wendsday 21 /09/05
Sète Colorful Venice of Languedoc

• Departure 1000am (Bus)
• Open air Market
• Boat tour of the harbor
• Lunch
• Demonstration of water Jousting (tentatively)
• Return 500 pm
• 60 (30 people min)

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Carcassonne andCanal du Midi
Tour3 thursday 22/09/05

• Departure 930am (Bus tour)
• Cruise on the Canal du Midi
• Guided tour of the Cité
• Return 600 pm
• 60 (30 people min)

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Tour3 thursday 22/09/05
A relaxing time on the water, following the Canal
du Midi From Trèbes to Carcassonne
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Local ArrangementsLe Palais des Congrès
Amphitheatre Conference 590

• Level 34

Coffee break
Mozart (100 m²) Data Workshop
Organization desk 2
Organization desk 1
Meeting room 1
Loges Preview IEEE papers
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Palais des Congrès

• Level 12

Dante 12 (90 m²) Rembrand 12 (63 m²) Posters
140
Rembrand 3 (30 m²) Meeting room 2
Fresque (150 m²) Industrial exhibit 200
Hall (150 m²) Coffee break
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Hotels
Le Palmyra Golf
Le Saint Clair
Le Gil de France
Palais des Congrès
Les Grenadines
Le Sablotel
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Restaurant

• Restaurant LArlequin
• Lunch time

Palais des Congrès
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Transportation

• Car rental
• Discussions with the national customer
  services AVIS, HERTZ, BUDGET
• Buses
• For Sunday tour, social events and dinner
  conference 6 companies contacted

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Invited Talks

• Rapanui, Myths and Mystery
• (Grant Mc Call, University of New South Wales)
• The ITER project
• (Federico Casci? EFDA)
• Agde the Antique
• (Mrs Berard-Azous, Ephebe museum of archeology)
• The huygens Mission
• The Relativity Theory
• (J.C Boudenot)

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Short Course New chalenges for radiation
hardness assessment from ground to deep space

• Interaction R.M Fred Wrobel (Univ-Nice)
• Basic Mecha/ dose Dan Fleetwood (Vanderbilt
  Univ)
• Basic Mecha disp. dam Olivier Gillard (CNES)
• SEE Ken Label (NASA)
• Basic mecha optical fibres B. Brichard (SKC CEN)
• Deep space missions Leif Scheik (JPL)
• Military space environments O. Lambeau Alcatel
  Space
• LHC K.Gil (CERN)
• LMJ J-L Bourgade CEA
• ITER
• Terrestrial environement J. Gasiot

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Industrial Exhibit(C.Chatry)Already 24 Booth
Requests!2500HT/ Booth Includes registration
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Technical program

• Time table
• Submission Deadline April 5
• Review deadline April 26
• Meld Meeting May 17
• Notification May 31
• Late news submission deadline July 1
• Notification for late news August 1

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Edition

• Last Minute Manage the editing process with the
  New IEEE paper submission system
• Final Paper have to be submitted
• Online
• Before the conference
• Advantages
• Saves time!
• Direct Acces to IEEE List of reviewers
• Simultaneous review for proceding and IEEE-TNS
• Thanks to Philppe P.Paillet and V.Ferlet-Carvois