Do we really own this

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Do we really own this?

• Implementing Serials Solutions -
• Jenkins Law Library Experience
• MAIUG October
  21,2005

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Disclaimer

• This PowerPoint presents only
• visual aids to our presentation
• prepared for the MAIUG meeting.
• These slides here represent locally experienced
• scenarios which may be relevant
• only to our institution.
• We welcome any comments and suggestions.

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Presenters

• Katrina Piechnik
• Head of Technical Services
• Jenkins Law Library
• kpiechnik_at_jenkinslaw.org
• Sheila Walker
• Catalog Librarian
• Jenkins Law Library
• swalker_at_jenkinslaw.org

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Katrina Piechnik

• MIS - University of Silesia (Poland)
• Head of Technical Services
• At Jenkins held various positions Cataloger,
  Head Cataloger and Information Systems Librarian
• Manages Innovative system _at_ Jenkins since 1988

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Sheila Walker

• Catalog Librarian
• Joined the staff at Jenkins Law Library in
  September 1999.
• Received Masters in Library Science from Drexel
  University in 1976.
• Prior to joining the staff at Jenkins, held
  positions at the Balch Institute for Ethnic
  Studies, Franklin Institute, and the Free Library
  of Philadelphia.

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Whats covered in this presentation

• Steps involved in setting up A-Z List of Journals
  (Jenkins Journal Portal)
• MARC records load into our OPAC (JAC Plus
  http//jac.jenkinslaw.org/)
• Ongoing maintenance
• Statistics
• Troubleshooting
• Benefits to the library

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Jenkins Law Library - continues its tradition
since 1802
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Jenkins Law Library Demographics

• Law library for Philadelphia County and
  Philadelphia Bar Association with collection
  focusing on trial practice.
• Patron base over 9,500 members Philadelphia Bar
  Association members, students, pro-se patrons,
  etc.
• Library staff _at_ 32 FTE including 14 librarians,
  plus 7 part-time and 2 contract employees

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Importance of e-serials http//www.serialssolution
s.com/marcchallenge.asp
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Scenario - Before Serials Solutions implementation

• Unsatisfied with existing methods of keeping up
  with e-resources
• Duplicating efforts in keeping track of existing
  resources
• Not sure of all the titles we subscribe to
• Not satisfied with usage statistics. Were we
  getting bang for our bucks?
• Need to improve labor intensive procedure
• Need to check multiple resource in quest for
  requested by patrons titles

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What were we trying to accomplish?

• Reduce search times and increase use of available
  resources
• Operate our library more efficiently
• Save by spending them wisely
• Generate additional income ?

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Implementation at Jenkins

• Who was involved?
• Collection Development Librarian
• Electronic Resources/Reference Librarian
• Head of Reference Services
• Catalog Librarian
• Outreach Librarian
• Web Manager
• Deputy Librarian
• Head of Technical Services

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From the Day One

• Implementation Team
• SS Client Center
• Serials Solutions

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SS Client Center great tool 08/30/05
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SS Client Center great tool 10/17/05
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What we had to identify

• Electronic Resources
• Types of resources
• Evaluate how we handle e-resources subscribed to
  and why
• Types of patrons allowed to access them
• Create Toll booths traffic control

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Collection Overlap Analysis
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Collection Overlap Analysis
WOW! these numbers are very impressive
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JAC - not just a catalog anymore
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Our Usage Statistics by Search Type
Sheila was very busy
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Usage Statistics by Subject (not LCSH but from
Ulrichs Periodicals Directory)
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Usage Statistics by Database
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Usage Statistics by Journal Title
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Jenkins Journal Portal or A-Z list of serials
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Troubleshooting Journal Portal issues
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Things to look for in A-Z list
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The same record after improvements
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Troubleshooting problems with displayUse SS
Client Center or Generate Report on Demand and
evaluate in Excel
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How to resolve this problemdatabase level of
journal (SS Client Center)
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Pick coverage on the journal title level guess
work?
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Picture perfect -
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Duplicate holdings? Are they really?
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Not really
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Serials Solutions action plan
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We were finally ready after
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When one database is down, you still have plenty
of choices
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Our approach to licensing issues
?
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Set a MARC (load)
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MARC Records Benefits to Patrons

• No need to change behaviors familiar OPAC
  environment
• Single point of access no need to check many
  sources
• Enhanced search ability (LCSH subjects, cross
  references, etc.)
• Full information
• Easy of use

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MARC Records Benefits to Librarians

• Centralized collection
• Customization
• No duplication
• Quality data
• Multiple tools for multiple patrons

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Getting ready for load

• Check your Innovative system to make sure you
  have enough records available if not contact III
  Jenkins has unlimited number of records
• Check your load tables
• Ask SS to for sample records, do you need to
  modify them?
• Dont just look at them, load them into your
  system.
• Look for unexpected things

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V gt VIEW a MARC file

• FILE - New-JenkinsLaw_MARC_2005_08_15.mrc.marc
  OFFSET - 256 BLOCK
• LEADER 01595nas 22004097a 4500
• DIRECTORY
• 001001500000 003000700015 005001700022
  006001900039 007001500058
• 008004100073 010001700114 022001400131
  035002300145 037007900168
• 040002800247 042001400275 049000900289
  082001200298 210001200310
• 222001200322 245007500334 246002600409
  260005300435 300000700488
• 310001100495 362003100506 500005600537
  500009100593 530002900684
• 580008500713 655002400798 710003400822
  780008200856 780006800938
• 850006401006 856011501070
• TAGS
• 1 000 01595nas 22004097a 4500_at_
• 2 001 OCM1ssj0021193_at_
• 3 003 WaSeSS_at_
• 4 005 20050812175844.0_at_
• 5 006 m d _at_
• 6 007 cr n _at_
• 7 008 020522c20029999maumr1p s 0 a0eng
  c_at_
• ------------------------------------------------
  ----------------------------

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Getting ready for load cntd.

• Show them to your Implementation Team members
• Make sure that the Team is finished picking all
  databases you want to include in this project. If
  they did communicate this to Serial Solutions so
• they can start working on your set of records
• Stay on the top of things
• Test
• Involve other staff members in testing
• Verify, verify, verify

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Load Records
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Check records for well being or C gt COUNT tags
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Checking load

• After load

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Test display in OPAC - After the load
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Review file after load
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Integrating MARC Records from Serials Solutions
into Jenkins Catalog
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Checklist for record editing

• Verify location
• Remove call numbers
• Adjust subdivisions to conform to local practice
• Examine uniform titles adjust for local practice

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Checklist for record editing

• Examine/remove 653s, 655s, 690s
• Examine subject headings by tag (650b1, 65012,
  650b2, 65022, 650b3, 650b4, 650b5, 650b6, 650b7,
  650b8 and so on)

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Create a list by tag
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Regular expressions as a search tool

• Playing with Matches Using Regular Expressions
  to Light Up Create Lists
• Richard V. Jackson, Coordinator / Presenter
  Catalog Librarian / Database Manager Huntington
  Library rjackson_at_huntington.org
• http//innopacusers.org/iug2004/programs/K1

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Lots of 653s
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Create a list by tag 655 and sort by 655 tag to
examine headings
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Strange 655s
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Create a list by tag
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650b6s
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650b6s get others out too
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650 12, 22, b6
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650b7s?? What are they?
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650b7 mixed sources?
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Time to rethink?

• With so much data to examine and evaluate would
  it be more effective to look for what wasnt
  there?
• Developed a list of valid subject tags after much
  trial and error

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No subject search
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The records needing subject headings are at hand
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The editing continues .
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What we learned at Jenkins

• Focus on what isnt there subject headings that
  your catalog will index
• Dont worry about the extraneous data

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Hand in HandJournal Portal in MARC records
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Searching JAC for Harvard Law Review multi
record approach
SS MARC
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MARC from Serials Solution in our JAC
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Our Portal was unveiled to our patrons on 9/1/05
one week after MARC records were loaded to JAC
Plus
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JAC enhanced
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and we were ready to advertise
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and advertise
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and advertise
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Do not forget to advertise to your internal
users first your STAFF
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and advertise
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Sometimes things go wrong on the resource vendor
side not SS
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MARC records monthly update
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Update to MARC records our First September
update

• Processing \\sersol\dfs\Tech-Dev\MARCReports\Jenki
  nsLaw\2005-09\report.mrc
• 301 records being processed
• 131 'Add' records
• 93 'Change' records
• 77 'Delete' records

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Record for deletion - sample
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What we accomplished so far

• Increased the usage of the databases to which we
  subscribe.
• Too soon to see other results

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Anticipated benefits of this implementation -
have we met them?

• Reduce search times and increase access to
  available resources
• Operate library more efficiently
• Save by spending them wisely
• Generate additional income

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QA