PK8 Academy Library Initiative

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PK-8 Academy Library Initiative

• Office of Library Media Services
• Thelma Celestino and Laura Alfaro
• March, 2004

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Table of Contents

• Merging Collections
• Purchasing Collection Supplement
• Library Media Services Support
• Library Media Services Recommendation

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Scenario 1Merging Collections

• A librarian takes the dominant collection and
  merges the second collection into it.
• Before merging the two collections, the librarian
  is concerned with the following steps for the
  Items Database
• Purchasing needed supplies
• Weeding before merging
• Re-assigning duplicate barcodes
• Remarking and re-barcoding all merged items
• Having sufficient shelving space for additional
  books
• Verifying and comparing both item databases and
  MARC records before merging.
• See Checklist for Merging handout for specific
  details.

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Scenario 1Merging Collections

• Patron Database Concerns
• Importing students from both schools
• Comparing and verifying student database and
  making corrections as needed that cannot be done
  globally.
• Physical Transfer
• Pack, label, transfer, unpack and verify MARC
  records for all transported items
• Support
• District assistance to complete the physical
  labor involved during the transfer.
• Substitutes and/or volunteers to assist in the
  tasks of labeling, packing, unpacking,
  re-marking, re-barcoding, and shelving.

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Challenges During An Elementary School Collection
Merger

• Time to do the job effectively.
• Keeping administration and faculty updated.
• Library will be temporarily closed.
• Library assistant working with textbook merger.
• Weeding as boxes are unpacked due to insufficient
  shelving available for transferred books.

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Consequences of Merging Collections

• The following are adverse consequences for
  consideration when merging ES/MS collections.
• The collections become weaker and less supportive
  of the scope and sequence for MS students still
  at the campus
• Collections that are the dominant collection will
  suffer a lack of balance and quality in support
  of student achievement. Books have conceptual
  value and should not be moved arbitrarily like a
  piece of furniture
• The ES/MS librarians will not receive enough
  materials to adequately support the curriculum
  and will still need to purchase additional
  materials, not only books.
• Re-opening too early will not allow librarian to
  have everything labeled, barcoded and shelved for
  proper circulation.

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Scenario 2 Purchasing Collection Supplement - 1

• Purchasing materials allows
• Current collections to be enhanced towards
  meeting state standards, and will
• support district scope and sequence and state
  TAKS for either elementary or middle school as
  needed
• provide the most up-to-date fiction and
  non-fiction resources, print and/or electronic
• develop a more balanced, quality collection based
  on what the campus already owns and
• Books will arrive at the campus barcoded and
  almost shelf-ready for student checkout.

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Vendor Recommendations as of Fall, 2003

• Three vendors were requested to submit
  recommendations with in the amounts of 10,000,
  20,000, 30,000 and complete CORE collection
  purchases for elementary and middle school
  libraries.
• See Vendor Recommendations, Fall, 2003 handout.

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Library Media ServicesDistrict Support Purchases

• Library Management Software Tools
• Alexandria 55,100.00
• MARC Magician 10,438.00
• Magic Recon 945.00
• Online Database Resources
• AIMS Digital Curriculum 28,500.00
• Facts On File 24,423.75
• TOTAL 119,406.75

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LMS Recommends Purchase Budgetsfor PK-8 Libraries

• The Office of Library Media Services recommends
  that SAISD
• investigate the possibility of funding a basic
  collection for each campus,
• encourage campus administrations and CLTs to
  budget additional funds aside from the 1 per
  student to purchase all needed materials to
  support the scope and sequence, and
• Hire a full-time librarian for each PK-8 campus.

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Question and Answer Session