Eva Coscia

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E-NTRY Consortium
TXT e-solutions (I) coordinator experience in
system integration, e-business technologies
workflow and GroupWare solutions
BMT (UK) leading research organisation supplier
of technology and services for the Shipbuilding
Industry
IT suppliers/ Research Orgs
Sunderland University (UK) with competence in
system supporting procurement in the Public
Administration.
TEAM (I) experience in systems and products
supporting the bidding processes in the
Construction Industry.
OTE (GR) is the Greek Telecom Company it covers
the role of the tendering organisation
End users
INTRACOM (GR) supplier of telecomunication and
electronic equipment represents typical bidder
for private/public industry
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E-NTRY Presentation

• WHAT IS E-NTRY?
• A software e-commerce platform to support entire
  range of activities involved in
• tendering
• bidding
• contract negotiation
• that is
• web based
• to browse, retry, send documents in a secure and
  fast way
• generic
• to meet requirements from different sectors

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E-NTRY Objectives

• Create a generic tool to meet requirements from a
  wide range of Industry sectors
• Pilot users from Telecommunication and
  Maritime sector
• Requirements and solutions generalization to
• Civil Construction (TEAM)
• Public Administration (SUN)

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Procurement Process
Research of potential bidders Issue of RFI or RFP
Receive and process CFT
Analyse and approve CFT proposal
Define bid preparation process
Prepare and publish CFT
Compose Bid
Tendering Process
Bidding Process
Self-evaluate and submit Bid
Evaluate Bids and publish results
Implementation, payment and after-sale support
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Detected Inefficiencies

• Detected Inefficiencies of the Procurement
  Process
• difficulties in preparing good quality documents
• limited reuse of past experiences
• little transparency (bid evaluation criteria,
  awarding results,...)
• limited support for the co-ordination of the
  activities and the control of the document flow.

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E-NTRY Expected Benefits

• Reduce time and costs of tendering and bidding
  through
• reuse of past documents
• support to co-ordination and synchronisation of
  tasks
• support to decisions and information exchange
  during negotiation
• Increase the quality of Tender documentation
• XML/DTD to check the well-formedness of
  documents, avoiding incompletness and ambiguities
• Support request for clarifications through the
  Inter-Organisation Workflow
• decreasing the need of meetings with the
  bidders, phone calls from bidders asking for
  explanations

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E-NTRY Expected Benefits

• Increase the oppennes and transparency of the
  procurement process, through an electronic fair
  and transparent environment
• CFT documentation available on the Web
• clarifications sent to all bidders
• evaluation criteria published on the Web
• Increase the reliability of the cost estimation
  and reducing the planned vs actual deviations
  in time and costs

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E-NTRY System Overview

• Distributed Knowledge Repositories
• knowledge (historical documentation standard
  texts, internal forms, regulations, templates,
  ..)
• models (processes, pricing/costing rules..)
• Tendering and Bidding Tools
• to create and publish CFT and evaluate bids
  (Tendering Tool)
• to create and self-evaluate bids ( Bidding Tool)

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E-NTRY System Overview

• On-line Negotiation Tool
• Contract Awarding on-line bid opening
  evaluation result publishing
• Negotiation Engine one-to-one negotiation
  mechanism decision support for both tenders and
  bidders
• Active Workflow Tool
• Tendering/Bidding Workflow Tool co-ordination,
  synchronisation and monitoring activities for
  CFT/Bid preparation
• Inter-Organisation Workflow Tool co-ordination,
  synchronisation and monitoring activities for
  participate to a Tender

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System Architecture
TENDER SITE
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Technological Instruments Design Choices

• E-NTRY exploits advanced technologies, most
  notably
• Information Exchange Format XML (eXtensible
  Markup Language) and related technologies (DTD,
  XSL)
• Security/digital signature SSL, PKI
• Communication protocol HTTP ( SSL)
• Programming Languages
• Java technologies (Applets, Applications and
  Servlets)
• Cold Fusion

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Information on E-NTRY

• E-NTRY Official Web Site
• http//voyager.sund.ac.uk/e-ntry/
• Contact Point
• Mrs Eva Coscia
• TXT e-solutions
• Salita S.Barborino 23/R
• 16145 Genova (Italy)
• Tel. [phone] Mobile [phone]
• Fax [phone]
• E-mail eva.coscia_at_txt.it

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End of Presentation
Thank You
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• Project Plan
• Total 18 months
• Start 1-st Feb. 2000 End 31 July 2001