Programme Management

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Programme Management
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Programme Project Management

• Programme Management
• Web Site
• Branding Marketing
• Brokerage
• Quality Assurance
• Evaluation Auditors

Steering Group
M ASTERS
P h D
WBL
F O U N D A T I O N DEGREE
Staff Costs Recruitment, TS, Staff Training,
ICT/Web Development, Marketing, Branding
Advertising, Equipment, Consumables,
Events/Conferences, Evaluation (Mid
Final) Audit costs, Evaluation OVERHEADS Based
on Staff Time WEFO approved methodology
Project Board
Project Board
Project Board
Project Board
Activity being procured
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Structure, Management Risk
Lead Sponsor University of Glamorgan
Development Delivery
Including engagement with other Stakeholders
(e.g. FEIs, SSCs, employers, etc.)
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Risk Management

• Projects will be supported under a collaborative
  agreement which will disburse risk to the
  institution delivering the activity
• There is a Quality Assurance role within each
  Programme Management Unit
• Each project will receive an annual external
  audit inspection
• Each project will be evaluated

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Project Application Process
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Two-stage Application Process

• FD WBL
• Complete a brief 2 page Project Idea Form (PIF)
  which will be evaluated by Directorate Deans
  resulting in a host of priority strategic
  projects being chosen to develop into a full
  Delivery Plan
• ATM KESS
• Complete a brief 2 page Project Idea Form (PIF)
  which will be evaluated by Directorate Deans
  resulting in a host of scholarships being awarded
  in line with priority subject areas (and in
  accord with lead sponsors)

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Delivery Plans (FD WBL only)

• Each individual project will have to complete a
  delivery plan, which will encompass
• Structure of the Course
• Gantt Chart Milestones and deliverables
• Detailed budget and risk assessment
• Employer/ SSC engagement
• Identify progression routes
• Demonstrate Strategic Fit with WAG policies

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Assessment of Delivery Plans (FD WBL only)

• Each Delivery Plan will be sent to 3 independent
  assessors who will undertake technical
  eligibility checks on activity, expenditure and
  output attainment
• In addition, appropriate treatment of procurement
  state aid rules and other relevant EU and UK
  legislation appropriate grant rates will be taken
  into account
• A select number of Delivery Plans will be
  prioritised by the Programme Boards
• Project Applicants will be notified

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Monitoring and Reporting
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Reporting Requirements Financial

• The project delivery plan will form the baseline
  against which activity, expenditure and outputs
  will be monitored
• Expenditure is eligible where it meets EU
  guidance and is identified in the
  Programme/Porject Delivery Plan
• Financial claims are undertaken on a quarterly
  basis
• Only defrayed expenditure can be included in that
  claim
• Every transaction has to be uploaded to the WEFO
  Project Information Management System (PIMS)
• Expenditure will be reimbursed to the Project
  Sponsor once the Programme Sponsor has received
  the grant from WEFO (cash flow)

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Reporting Requirements Beneficiaries

• Each project will be required to register and
  track the progress of its beneficiaries
• A new data base has been designed to achieve this
• Beneficiary data, that tracks their progress has
  to be up lifted onto the WEFO PIMS system on a
  six monthly basis
• Without this information WEFO will not release
  any payments

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Reporting requirements Companies Assisted

• The aim of these programmes is to provide demand
  responsive accredited courses that will benefit
  private companies
• How these companies benefit from the programme
  will need to be identified
• There may also be a requirement to generate a
  financial commitment (in-kind or cash) from the
  companies in order to ensure compliance with
  State Aid Rules

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Past Experience Lessons Learnt

• Previous experience has demonstrated that the
  quality of project administration and reporting
  could be improved
• Project Managers will be given a data base to
  register and track their beneficiaries and
  company participation
• The Programme Sponsor will be employing a Quality
  Assurance Officer to help Project Managers and
  Administrators compile the necessary information

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Selection Criteria
Spatial Plans, Policy and Target sectors
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Targeted Action Spatial Areas
Please note North Wales is treated as a whole in
the Spatial Plan sections of the ESF Strategic
Frameworks
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Spatial Area Priorities

• North Wales
• Specific key industries listed
• Swansea Bay and Western Valleys
• Industries linked to ERDF
• South East Wales
• Science, knowledge economy, higher-level skills
• Pembrokeshire Haven
• Specific key industries listed
• Central Wales
• Science, knowledge economy, higher-level skills

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e.g. Heads of the Valleys
SE Wales Spatial Priorities
UoG / UWN Priorities

• Knowledge economy
• Science
• Construction
• Tourism
• Hospitality
• Third Sector
• Higher-level skills

• Creative and Cultural Industries
• Technology, Engineering and Science
• Sport and Leisure
• Business Development
• Community Regeneration and the Third Sector
• Public Services, Health and Education

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Demand-responsive FD WBL SSC/ Employer
Engagement
SQS Sector Qualification Strategies
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Demand-responsive FD WBL SSC/ Employer
Engagement
Difficult to support under ESF
SQS Sector Qualification Strategies
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Targeting the Resources at WAG Priorities

• Letter from John Griffiths Mar 2009
• CORE/ENABLING
• Energy
• Environmental management
• Telecommunications and ICT
• STRATEGICALLY IMPORTANT
• Bioscience
• Health (not public sector)
• Financial services
• Creative Industries
• Automotive and Aerospace
• ECONOMICALLY IMPORTANT
• Construction
• Food
• Retail
• Leisure and Tourism
• Difficult to support under ESF

• Letter from Jane Hutt Apr 2009
• Digital Economy (ICT)
• Secure mobile and wireless communications
• Creative industries emerging area including
  animation and gaming media production.
• Low carbon economy
• (including climate change mitigation/ adaptation
  issues) Sustainable building technologies -
  Opportunities arising from large scale renewable
  electricity innovations (including marine
  sciences) -
• Low Carbon Vehicles - Climate change adaptation -
• Negative carbon (see also below)
• Health Biosciences
• Translational science in ageing and well being
  (including neurosciences, medical engineering,
  e-health/informatics and imaging) - Plant
  biosciences (linked to IBERS), negative carbon
• Advanced Engineering Manufacturing
• Advanced Materials (including micro
  nanotechnology and composites)
• Autonomous systems

FD WBL - should target these sectors
ATM KESS should target these sectors
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Progression Routes
KEY SECTORS
P h D s
M ASTERS
F O U N D A T I O N DEGREE

• JANE HUTT letter (Apr 2009)
• Digital Economy
• Low Carbon Economy
• Health Bioscience
• Advanced Engineering
• Manufacturing

WBL Top Up courses

• NLSA 2009-2010
• John Griffiths letter (Mar 2009)
• Core
• Energy
• Environmental management
• Telecommunications and ICT
• Strategically Important
• Bioscience
• Health
• Financial services /
• products and professional services
• Creative industries
• Automotive
• Aerospace
• Economically Important
• Construction
• Food
• Retail
• Leisure and tourism

WBL Taster courses
In line with Sector Skills Councils priorities
and Spatial Area Plans
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Application Timeline
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UoG Internal Timeline
Please note this timetable is subject to change
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Contact Points