Monitoring Progress

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Monitoring Progress

• by Cuneyt Dansuk

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Constraints in a project
Time
Cost
Quality
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Monitoring Progress

• Monitoring Effort
• Monitoring Cost
• Monitoring Quality
• Milestone Slip Chart
• Earned Value Analysis

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Monitoring Effort

• In IS projects,
• Major resource ? staff time
• To gather information on the effort
• Timesheets can be used.

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Monitoring Effort
Effort-monitoring timesheet
Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending Name Project Week ending
Code   Mon Tue Wed Thu Fri Sat Sun Total To go
A/01 CODE PROGRAM CV004 6,5 5,0 7,5         19,0 NIL
A/02 TEST PROGRAM CV004       7,5 3,0     10,5 NIL
A/07 CODE PROGRAM EN025         4,0     4,0 15,0
                     
                     
                     
M/03 TEAM MEETING               1,0  
M/02 COMPLETE TIMESHEET         0,5     0,5  
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Monitoring Effort
Effort to go

• We can not turn back time, so efforts should be
  focused on the future and the work to be done.
• (Original Estimate)-(Effort Expended to
  date)Estimate to go

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Monitoring Effort
Some Additional Features for Timesheet

• Comments about problems, delays
• Predicted end-date
• Non-productive but project related activities
  (e.g. meetings)

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Monitoring Effort
Bar chart showing project progress
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Monitoring Cost

• Labour costs
• Project-specific training
• Specially arranged accomodation
• Lodging and subsistence costs
• Travel costs
• Consumables
• Insurance

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Monitoring Cost

• Monitoring costs can be done using the weekly
  submitted timesheets.
• Timesheets are then used as the basis for an
  invoice.
• Problem Time lag between work done and costs
  appearing on the account.

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Monitoring Quality
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Monitoring Quality
Decision points

• Having checks at milestones
• When phases change
• When there are new standards
• When there are new techniques or methods
• Checking the work of inexperienced staff

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Monitoring Quality
Testing the finished product

• Testing individual components
• Testing components linked to each other
• Testing complete system
• Testing made by the customer for acceptance

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Monitoring Quality
Methods for monitoring quality

• Self-checking
• Team leader reviews
• Peer reviews
• Walkthroughs
• External review
• Fagan Inspections

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Monitoring Quality

• Self-checking
• best suited for experienced team members
• Team leader reviews
• useful when work is linked to coaching
• disadvantage one person checks all and team
  leader may not be as skilled as the author
• Peer reviews
• one person checks others work
• danger rivalry

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Monitoring Quality

• Walkthroughs
• a review by a group of people
• requires good organization and clear objectives
• focusing on the identification of problems
• avoid finding solutions
• meetings should be time-limited (max.1-2 hours)
• External review
• disadvantages
• person checking may not be familiar
• cost

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Monitoring Quality

• Fagan Inspections
• formalised form of walkthrough
• author of the work reports that the work is
  complete and ready to be checked
• Defect detection is the main activity of software
  detection
• Defects are identified, classified and logged

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Monitoring Quality (Fagan Insp.)

• Planning
• moderator organises date, duration,... of the
  meeting
• Overview
• objectives of the inspections, roles are defined
• Preparation
• individual inspections by participants
• Meeting
• participants gather and inspect the work
• Rework
• author takes the list of defects
• Follow-up
• a reviewer chacks the rework

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Documenting Quality Control
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Monitoring Quality
Systems of Classification

• Four-stage system
• Minor non-conformance
• More serious non-conform.
• Major non-conformance
• Very severe non-conform.

• Three-stage system
• Severe Defect
• Less Severe Defect
• Minor Defect

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Milestone Slip Chart
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Earned Value Analysis

• Measures how much has been spent and how much has
  been achieved
• Problem cumbersome and uneasy terminology

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Earned Value Analysis

• Actual cost of work performed (ACWP)
• Actual spend (expenditure to date)
• Budgeted cost of work scheduled (BCWS)
• Planned spend (what plan says)
• Budgeted cost of work performed (BCWP)
• Earned value (completed work)

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Earned Value Analysis Example

• Five Programs
• Each one requires 2 weeks to write and costs
  2,000
• Total 10,000

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Earned Value Analysis
actual spend 3,000 planned spend
4,000 earned value 2,000
Progress Check
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Earned Value Analysis

• Cost variance Earned Value Actual Spend
• Cost Performance Index Earned Value / Actual
  Spend
• (CPI)
• Schedule variance Earned Value Planned Spend
• Schedule Performance Index Earned Value /
  Planned Sp. (SPI)

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Earned Value Analysis

• Predicted budget outturn Original budget / CPI
• Predicted timescale Original timescale / SPI

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• Any Questions

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• Thanks for listening...