Cataloging E-Resources Point of View

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Cataloging E-ResourcesPoint of View
By Amr H. Hussein 23 October 2001
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Definition

• A Remote Access Computer File Serial is a work
  issued in designated parts (which are numeric,
  alphabetic, and/or chronological designation) for
  an indefinite period of time, in computer file
  format, and accessed via input/output devices
  connected electronically to a computer. (CONSER
  AACR2)

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Experience Required to Catalog E-Serials

• Computer Experience Determines which kind of
  program is required to browse and view an
  electronic resource.
• Internet Experience Helps in identifying which
  methods and/or protocols should be used to access
  and obtain an electronic resource.

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Basic Steps in Cataloging E-Serial

• Determining and recording the basic bibliographic
  information in order to accurately identify and
  describe the serial.
• Determining the access points needed for
  retrieval of the catalog record.
• Determining and recording the means by which the
  serial itself can be accessed online.

(CONSER)
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CatalogingE-Resources Standards

• Anglo-American Cataloging Rules 2nd ed. Revision
  1998, Chapters 9 Electronic Resources.
• (Amendments 2001 to AACR2)
• International Standard Bibliographic Description
  Electronic Resources (ISBD(ER)) 1997.
• CONSER Cataloging Manual Module 31 Remote
  Access Computer File Serials 2001.

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Type of Computer Files

• Computer files should be considered and treated
  as a reproduced forms of other information
  mediums in an electronic format. This is why
  most of computer files types reflect all types
  of information mediums after which the AACR2Rs
  chapters were named, except for chapter 11
  (Microforms).

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WAV ULAW SND VOC MPA/MP2/MP3
MIDI MOD
ZIP ARC ARJ LHA/LZH Z/gz TAR UNIX compression ZOO
Synthesized
Data
Sound Music
GIF Animated GIF JPEG FLC FLI GL
Digital Pictures
Compressed Files
Hyper Contents
Computer Files
Games
Programs
Virtual Reality
TXT Post Script PDF HTML Compressed Text
MPEG Quick Time AVI
Textual Files
Movies Motion Pic.
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Source of Information
AACR2R
ISBD(ER)

• Title Screens (Chief Source)
• Main menus
• Program statements
• First display of information
• Header to the file (including Subject line)
• End of the file
• Documentation (Information issued by publisher,
  creator, etc.)
• Other published description of the file
• Other sources.

• Title screen
• Main menu
• Program statements
• First display of information
• Header to the file (including Subject line)
• Home page
• TEI (Text Encoding Initiative) header
• Other identifying information prominently
  displayed
• Documentation (Information issued by publisher,
  creator, etc.)
• Other published description of the resource
• Other resources

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OCLC Cataloging Internet Manual

• Home page.
• Web page.
• File itself
• Readme file.
• About Screen.
• TEI (Text Encoding Initiative) Header.
• HTML tag.
• Documentation File.
• Internal Menus.
• Subject line.
• Program statement, etc.

OLSON, Nancy B. Cataloging Internet resources
a manual and practical guide . 2nd ed. Ohio
OCLC Online Computer Library Center, c1997 . 55
p. This publication is also available via URL
lthttp//www.purl.org/oclc/cataloging-internetgt .
ISBN 1556532369.
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GMD (General Material Designation)
AACR2R
ISBD(ER)

• Electronic Resource
• (Amendments 2001 to AACR2)

• Electronic Resource

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Proposed GMD to accommodate toE-Resources

• Cyber computer program
• Cyber computer data
• Cyber game
• Cyber hypermedia
• Cyber hypertext
• Cyber manuscript
• Cyber map
• Cyber motion pictures
• Cyber music file

• Cyber picture
• Cyber serial
• Cyber slide
• Cyber sound file
• Cyber technical drawing
• Cyber text
• Cyber video file
• Cyber virtual reality
• Email

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Field 3 Material Specific Details Area

• BOTH AACR2R and ISBD(ER) have treated remote
  access computer files as an electronic resources
  by using (Field 3) which was used only with
  computer files.
• BUT Treating E-Resources should be according to
  the type of the content of the file itself (e.g.,
  serials, monographs, maps, audio-visuals, etc.)

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Field 3 Material Specific Details Area
THEREFORE (Field 3) should read from each
information mediums chapter (e.g., E-Serials
Field 3 should record information according to
chapter 12 (Serials) not according to chapter 9
(Electronic Resources)). IF (Field 3) is used
with an E-Serial for example, (Field 5 physical
description) should record special data relating
to the size of file, and whether this file
contains illustrations or hyper contents, in
order to accommodate to treating E-Serial (1)
as being a serial and (2) as being an electronic
resource.
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Field 5 Physical Description Area

• BOTH AACR2R and ISBD(ER) have agreed not to use
  (Field 5) because simply E-Resources have no
  Physical Description.
• BUT The philosophy of issuing (Field 5) was to
  record information about size of medium, and
  whether this medium contains illustrations and/or
  hyper contents).
• THEREFORE (Field 5) should be used to record
  information reading size and/or whether the file
  contains hyper contents, specially when (Field 3)
  is used according to the type of the E-Resources.

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Field 7 Note Area

• System requirements.
• File characteristics.
• Physical description (includes sound and color).
• Other formats (e.g., another version for MAC).
• Mode of access.

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MARC 21 The most Important Fields used with
E-Serials

• 006 Additional Material Characteristics use p
  for Mixed Materials.
• 007 Physical Description using a new character
  like e is appropriate to accommodate to
  E-Resources.
• 008 Fixed Length Data Elements using a new
  character like e in Mixed Materials would be
  appropriate.

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MARC 21 The most Important Fields used with
E-Serials

• 256 Computer File Characteristics.
• 300 Physical Description.
• 310 Current Publication Frequency.
• 321 Former Publication Frequency.

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MARC 21 The most Important Fields used with
E-Serials

• 516 Type of Computer File or Data Note.
• 533 Reproduction Note.
• 538 System Details Note.
• 565 Case File Characteristics Note.
• 584 Accumulation and Frequency of Use Note.
• 856 Electronic Location and Access.

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MARC Field 856Electronic Location and Access
Indicators

• First Access method
• No information provided.
• 0 E-mail.
• 1 FTP.
• 2 Remote login (Telnet).
• 3 Dial-up.
• 4 HTTP.
• 7 Method specified in subfield 2.

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MARC Field 856Electronic Location and Access
Indicators
Second Relationship No information
provided. 0 Resource. 1 Version of
resource. 2 Related resource. 8 No display
constants generated.
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MARC Field 856Electronic Location and Access
Subfield Codes

• a Host name.
• b Access number.
• c Compression information.
• d Path.
• f Electronic name.
• g Electronic name-End of range.
• h Processor of request.
• i Instruction.
• j Bits per second.

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MARC Field 856Electronic Location and Access
Subfield Codes

• k Password.
• l Logon/login.
• m Contact for access assistance.
• n Name of location of host in subfield a.
• o Operating system.
• p Port.
• q File transfer mode.
• r Settings.
• s File size.

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MARC Field 856Electronic Location and Access
Subfield Codes

• t Terminal emulation.
• u Uniform Resource Locator.
• v Hours access method available.
• w Record control number.
• x Nonpublic note.
• z Public note.
• 2 Access method.
• 3 Materials specified.
• 6 Linkage.

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Conclusion

• E-Resources reflect all types of information
  Mediums.
• E-Resources should be treated as a reproduction
  of information mediums in an electronic type.
• Cataloging E-Serial does not differ from
  cataloging E-Resource.
• E-Serial should be treated as a Serial first,
  then as an Electronic Resource.

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Conclusion

• Cataloging standards and rules ignored treating
  E-Resources as a reproduction forms of other
  mediums.
• Cataloging rules and standards need to be
  modified to accommodate to E-Resources.
• MARC Field 856 was created to reflect all means
  of accessing and locating the electronic resource
  remotely, and yet, it was not reflected in the
  cataloging rules.

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The End