Vendor Table Clean Up and Electronic Funds Transfer

1
Vendor Table Clean Up and Electronic Funds
Transfer

• USDA Financial Management Training

2
Debt Collection Improvement Act (1/2)

• Requires Electronic Funds Transfer (EFT) for most
  Federal Payments
• Definition of EFT
• Automated Clearing House (ACH)
• Fedwire
• Credit Card
• Debit Card

3
Debt Collection Improvement Act (2/2)

• 31 CFR Part 208, Management of Agency
  Disbursements, 9/25/98, establishes
• Waivers
• Account Requirements
• Agency Requirements
• Withholding Payments
• Electronic Transfer Account (ETA)

4
Waivers for Individuals

• Where an individual determines that EFT would
  impose a hardship due to
• Physical or mental disability,
• Geographic, language, or literacy barrier, or
• Financial hardship

5
Waivers for All Recipients (1/3)

• Where the political, financial, or communications
  infrastructure does not support payment by EFT in
  a foreign country
• Where payment is to a recipient within an area
  designated by the President or an authorized
  agency administrator as a disaster area

6
Waivers for All Recipients (2/3)

• Where paying by EFT would jeopardize military or
  law enforcement operation or national security
  interests
• Where an agencys need for goods and services is
  of such unusual and compelling urgency that the
  Government would be seriously injured unless
  payment is made by a method other than EFT

7
Waivers for All Recipients (3/3)

• Where the agency does not expect more than one
  EFT payment within one year or
• Where there is only one source of goods or
  services and the Government would be seriously
  injured unless payment is made by a method other
  than EFT.

8
AgencyResponsibilities (1/2)

• Notify eligible recipients of the requirements
  and ask for financial account information.
• Disclose to newly eligible individual recipients
  the individuals rights and options.

9
AgencyResponsibilities (2/2)

• Put in place procedures that allow individual
  recipients to elect a hardship waiver in writing
  or orally.
• Put in place procedures for agency to determine
  waivers not available to individual recipients
  under Waivers for All Recipients.

10
USDA vs. GovernmentwideVendor EFT Rates
11
Contact Information

• Dale Theurer [phone]
• Dale.Theurer_at_usda.gov
• Aaron Prose [phone]
• Aaron.Prose_at_usda.gov