Introducing

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Introducing The Battle Baton ICE Data Manager
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The Battle Baton ICE Data Manager Takes on what
has been in practice the virtually impossible
challenge of managing and controlling dynamic BC
data.

• The Battle Baton enables you to manage and
  control-
• BC Team Structures lines of communication at
  all levels
• BC Roles Responsibilities of all personnel
• BC Management Reports across multi-disciplines
  multi-site locations
• Staff Re-locations Home Working re-assignment
  and planning logistics
• Skills Equipment Resource by Department,
  Section or even organisation wide
• BC Plan Assignments locally or globally
• Access To BC Data that needs to be accessible
  to many individuals
• The Embedding the BC culture throughout the
  organisation

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These Institutes or Bodies Have Highlighted The
Need To Manage BC Data Effectively
Central Government, National Security Agencies,
The Audit Commission The Civil Contingencies Act
2004 A Statutory Obligation British Standards
Institute BS 25999 Set The Standard Leading
Insurance Financial Institutions White papers
give sound advice Banks and Insurance
Companies They want less chance of business
Interruption by increased resilience Business
Link and The Chambers of Commerce Promoting Best
Practice Lets look next at what some of them
actually say
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The Civil Contingencies Act 2004 Invoked A
Statutory Duty...
The Civil Contingencies Act 2004
The purpose of Part 1 of the Act is to establish
a new statutory framework for civil protection at
the local level. Local responders are the
building block of resilience in the UK, and the
Act will enhance existing arrangements by
Establishing a clear set of roles and
responsibilities for local responders Giving
greater structure and consistency to local civil
protection activity and Establishing a sound
basis for performance management at a local
level. They are required to Put in
place Business Continuity Management
arrangements Co-operate with other
local responders to enhance co-ordination and
efficiency and Provide advice and
assistance to businesses and voluntary
organisations about business continuity
management (Local Authorities only).
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Then, BS 25999 Set The Standard...
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What Some Industry Professionals Are Saying...
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The New BCM Toolkit... Reinforces the message
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We call this myriad of terms and information
handling
In Case of Emergency (ICE) Data Management
To meet this challenge, we invented the Battle
Baton ICE Data Manager
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Traditionally, People Have Struggled WithICE
Data Management

• Collectively people have said things like-
• Hard work... complex skill sets are required
  (Word, Excel, Access)
• Virtually impossible... to keep up to date and
  control
• Difficult to communicate... and share
  information
• Support problems... backups are always
  required
• Manpower intensive... challenging and energy
  sapping
• Security Threat... data on personal memory
  sticks or laptops
• Costly printing and distribution... it is not
  at all green

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Traditionally, People Have Struggled WithBCM ICE
Data Management

• So, people have tended to either ignore the
  problem or have
• not dealt with it very effectively.In many
  instances BC Managers, or those
  responsible,haveignored their obligation, or
  statutory duty to the stake-holders.

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Are we happy with the term ICE Data
Management, what it stands for and how
challenging it is?
?
?
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The Battle Baton Does All This For You With
Instant Access 24 / 7 - 365
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So how does the Battle Baton manage all this?
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Vital Multiple Outputs
Embeds the culture (BS25999) throughout the
organisation so everyone stays informed Provides
Individual ICE Data Sheets Co-ordinates BC
Team(s) Responsibilities Communication
Details Defines chains of communication
throughout the organisation Simplifies IT
logistics to enable planning for alternative site
working Delivers essential data to support Home
Working Projects Reports Cross
Site/Organisation-wide Provides vital
Management/Business Unit Reports Satisfies
Emergency Services Requirements Compares
Alternative location facilities with actual
facilities available/used Provides Equipment,
Software Skills Inventories Enables BC email
broadcasts to all or selected groups at any time
Simple Single Inputs
Site Details Floors in each Site Alternative BC
Locations resources available Departments/Busin
ess Units and Sections within each Critical
Worker Categories BC Team Categories Identified
Risks / Incidents Equipment and Software
used Specialist Skills Self administered
Personal Data(at the level of your choice)
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The Basic PrinciplesOf The Battle Baton
Data Vaults BC Email are also available
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This BSI BS 25999 Illustration BelowRe-enforces
The Need To Embed The BC Culture
It is a difficult task how will people do it
without the Battle Baton? ...the
Battle Baton achieves this for you and a whole
lot more!
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Embedding The Culture What follows are some
simple slides that illustrate how the Battle
Baton embraces W W W technology to Embed the
culture
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To initiate the Battle Baton, we begin with
theMain Site / Building, which is hosted on a
secureBattle Baton server
Main Office(HQ/Town Hall/Civic Centre) Hosted on
aBattle Baton server(Hosted managed 24/7 at
aGCAT Data Centre)
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Then we can add more Sites build the
organisations virtual structure
Local Site
Main Office(HQ/Town Hall/Civic Centre)
Local Site
Local Site
Local Site
Sites are automatically hooked into the network
using the W W W
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We gradually harness the power of the Internet to
link up communications logistics
Resilience/Recovery Centres
Resilience/Recovery Centres
Local Site
Regional Site
Regional Site
Main Site(HQ / Town Hall etc.)
Main Office(HQ/Town Hall/Civic Centre)
Local Site
Local Site
Regional Site
Regional Site
Local Site
Resilience/Recovery Centres
Resilience/Recovery Centres
A virtual web is being created in real time
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Now we create an independentVirtual Intranet
in minutes!
Internet Access
Multiple Access points ToThe Battle Baton Data
Source
Internet Access
Internet Access
Internet Access
The Battle Baton embraces WWW technology to allow
you to develop / or access your Battle Baton
locally, nationally or even globally!
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With W W W Being The Arena, Battle Baton
Technology Is The Foundations
Setting-up Site(s), Departments Sections are
the building blocks
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A Basic System Can Be Built In Minutes
TheOrganisation
Any number of alternative working locations
resources available can be added
Sites/Base Locations are seamlessly integrated
Departments
DepartmentHead
DepartmentHead
Business Structure are key
Section
Section
SectionHead
SectionHead
Everyone can be include If you want - unlimited
A simple framework can be set-up in minutes
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People Then Become TheMortar That That Brings
Everything Together
The Battle Baton Bulk-loads can define Management
BC Team structures, lines of communication,
staff roles responsibilities that seamlessly
integrate the data to deliver dynamic reporting
functionality All available 24 / 7 - 365 in real
time
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Multiple Sites Integrate Seamlessly Cross-Site
Reporting Is Available
TheOrganisation
Site 1/Floors
Site 2/Floors
Departments
Departments
DepartmentHead
DepartmentHead
DepartmentHead
Section
Section
Section
SectionHead
SectionHead
SectionHead
Staff
Staff
Staff
Staff
Staff
Staff
The data base logic will automatically integrate
the Sites and hook people together, even when
there are more complex business structures.
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W W W Is The Host Battle Baton Technology Is The
Foundations
Setting-up Site(s), Departments Sections are
the building blocks
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So, Who Benefits From Using The Battle Baton?

• For example-
• BC Managers it manages a whole host of
  difficult contingency planning issues
• statutory
  duties
• Key Decision Makers are given more time and
  space to focus on the real issues of
• 
  bouncing back quickly from an Incident
• BC Communicators have instant access to vital
  data that can be dynamically
• modified as events unfold giving additional
  stake-holder confidence
• BC Managers, Planners and even the Emergency
  Services can have
• swift access to dynamic and consistent
  information all available in real time
• Home Working Project Champions seamless
  dynamic management of
• integrated data makes this troublesome task
  far far simplerits a synch

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So, Who Else Can Benefit?

• Emergency Planning Officers benefit because they
  can quickly-
• Access staff with the appropriate skills for a
  task
• Re-assign job classifications to suit an incident
  Fire Wardens, First Aiders etc.
• Use the Battle Batons email system to broadcast
  messages and re-locate / re-assign people to fit
  in with an Emergency
• and keep people informed
• Generate emergency contact details of any / all
  members of staff
• Enjoy consistency of approach to the table
• All these benefits are available 24 / 7 365,
  even when your servers are down
• and it is all available
  with Zero Impact on your ICT resources.

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So, Who Else Can Benefit?

• And best of all-
• The Whole Organisation benefits because the
  staff will have the
• correct level of information they require and
  know the role they each play
• ...it dynamically Embeds the BC culture!

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What follows are some simple slides that
illustrate the key elements of theBattle Baton
ICE Data Manager
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Some Key Elements(All Seamlessly Integrated
Dynamic)

• WYSIWYG Powerful Report Generation
• ICE Data Sheets Everyone can be included
• ICE Data Bulk loading Seamless integration
  makes set-up simple
• Home Working logistics Instant access to
  powerful matrix type reporting
• Inventories - Skills, Equipment, even what
  Softwares are used and by whom
• BC Plan Set-up Can even be linked with
  strategic documents
• Email Broadcasting - For plan invocation,
  testing any form of communications
• Secure Logins Automated, dual encryption, even
  better than some online banks
• IMPORTANT- All of these features can be
  accessed from any connectedweb browser on the
  World Wide Web 24/7 - 365

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The Engine Room of the Battle Baton

• The Report Generator has-
• crucial pre-defined, point n click, reporting
  capability
• simple information filtering or select
  organisation wide
• restricted use governed by User Logon rights

WYSIWYG Technology What You See Is What You
Get!
We will look at this in more detail later
and delivers when results matter
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The Report Generator Works Smart Not Hard
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To remove any smoke and mirrorsLets take a
quick look at the ICE Data Sheets staff login
and personal Staff logins are clear simple
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• Standard users only see
• Their Simple To Maintain Personal ICE Data
• A limited Report Generator (Alternative BC
  Locs)
• Log Out

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A
User Access Security, User Rights Accessibility
A
B
C
D
E
F
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A
B
About You At Your Work Place
B
C
D
E
F
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A
B
Your Out Of Office ICE Data Key Business
Continuity Information
C
C
D
E
F
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A
ICT Logistics For Home Working
D
B
C
D
E
F
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A
B
Equipment, Software Special Skills
E
C
D
E
F
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A
B
Plans Incidents...Where You Should Be!
F
C
D
E
F
Plans / Incidents can be addedon the fly or
edited in real time
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Lets take a closer look at the ICE Data Sheet
The top half of theICE Data Sheet records data
about an individual.
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The bottom half records data relevant to an
individuals role in BCM/BCP.
Available online in real-time, email, or even
hard copy
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What follows are some example slides that
illustrate the content that can be Bulk-loaded
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Key Advantages Of The Bulk-load System

• The Bulk-load will AUTOMATICALLY SEAMLESSLY
  produce-
• Who is where in the organisation, Base Location,
  Department Section
• BC Team lines of communication
• Members permissions Who sees what who can
  edit what
• Management reports structure Login permissions
  restrict access
• User Logins - Administrators will be able to
  deliver multiple logins, singular or en masse
• 1st Pass Home Working logistics This can then
  be fine-tuned by individuals
• Email broadcasting channels Corporate /or
  Alternative addresses

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Bulk-loading is so dynamic Seeing Is
Believing At least 95 of the ICE Data, login
restrictions, communication chains,Management
reports, login detailsvirtually everything you
need to success fully manageyour ICE Data
Loaded in seconds, available INSTANTLY!
Bulk-load data files are straight forward to
create and import. The level of detail that you
wish to import can be progressed in chunks A
fully detailed bulk-load will automatically
set-up all channels of communication, and the
log-in hierarchy etc. etc.
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Bulk-load OverviewRed Is Essential - Green
Practical
Bulk-load data files are straight forward to
create and import. Tip- Load Departments or
Sections separately
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Bulk-load OverviewCyan Is Communications
Yellow Required for emails
Tip- In Excel Try using Window/Split or drag
the side bar option to simplify managing your
data file(s)
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Bulk-load OverviewGrey handles Equipment Used
And automatically sets up theHome Working
logistics
Making educated assumptions by Department or
Section gives instant results
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Bulk-load OverviewWhite handles General Contact
Information These Areas Can Be Input
Maintained By The End Users
If in the early days there is resistance or
difficulty in getting this information, consider
letting individual maintain it themselves.
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Bulk-load OverviewWhite handles General Contact
Information Again, These Areas Can Be Input
Maintained By The End Users
Taking a methodical approach in developing the
bulk-loads is important
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These Simple Inputs Are Developing A Powerful
Reporting Tool
The OrganisationSingle or multiple Sites
CM Team Comm. Chains
Planning/HomeWorking
Communicators
ICE Data ReportGenerator
Ind. EmailBroadcast
ManagementReports
IndividualICE Data
InventoriesEquipt, Skills, S/W
Depts/Sections
Staff
IndividualICE Data
IndividualICE Data
IndividualICE Data
StandbyAt Home
Alternative LocsWork Area Recovery
Bulk-loads dynamically deliver vital ICE Data
saving huge amounts of wasted time
and effort...Its never too early to employ the
versatility, simplicity and ingenuity of the
Battle Baton.
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What follows next are some example reports that
are AUTOMATICALLY GENERATED following a
Bulk-load All available instantly accessible
24 / 7 365 from any web browser local or
global
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Recovery Team Categories, Chain Of Command
Contact Details
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Communicator Contact DetailsWho Contacts Whom
Where They Should Be
This report clearly shows who should contact whom
and where they should be when a particular Plan
is invoked. Valuable trial and/or actual plan
invocation information
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Home Working logistics are AUTOMATICALLY
generated saving significant amounts of time
energy
ICE Data instantly provide data forHome Working
Logistics Access reports by any Plan / Incident
by- Site or Department / Business Unit or
Sub-Section
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Alternative Working Locations Resources
Work Area Recovery logistics can be tweakedas
often as required
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Alternative Working Logistics Who Should Be At
The WAR Rooms
It helps you to plan manage Work Area Recovery
Logistics
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Contact Information For Multiple Uses Including
The Emergency Services
You can produce any contact details, 24/7
365 By Site, Business Unit or Sub-Section


even Organisation Wide
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Making Changes Change A Single EntryAnd The
Battle Baton Does The Rest
Lets see how simple it is for someone to change
their Base Location and how in turn that change
seamlessly amends all of the reports affected by
that single entry amendment.
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Making Changes Dynamic Data Management!
Lets see how simple it is for someone to change
their Base Location and how in turn that change
seamlessly amends all of the reports affected by
that single entry amendment.
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Single Changes Cascade Throughout TheICE Data
Making Updates Simple Dynamic
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Battle Baton Technology Seamlessly Integrates The
Data To Deliver Results
Even the Plans/Incidents associated to the
individual change affecting the population of
every report where people logistics
communications appear
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Is it clear to you how simple, seamless,
dynamic and immediate the changes are? Do you
need to see that again?
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Email Broadcasting Is SimpleYet Powerful
You can broadcast incidents, plans and updates of
plans(or any message you like) to everyone in
just seconds.
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You Can Even Email Test Broadcasts
You can broadcast test plans in a couple of
clicksfrom a single individual to organisation
wide.
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Sites, Plans and BC Teams are displayed in user
friendly administration screens for checking and
modifying by the applications Administratorsits
simply brilliant and quick!
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IMPORTANTWe Are Here To Support You

• Our Technical Support Team assist with-
• System set-up initial data loading
• Assistance required with BC Team and Worker
  Categories
• System introduction training
• Provide Technical Support via our FREEPhone 0800
  04 09 707 and email(Telephone Support is
  available to Supervisors and Administrators
  Mon-Fri 10am-4pm)
• Provide you with a 24 / 7 365 BCP Emergency
  0844 56 04 707
• FTP Data Vault if required (100mb) - If required
• BCP Email accounts are also available - If
  required
• Personal Account Manager

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Operational benefits
Why the Battle Baton is so good-

• Web based and independent so, ìt will improve
  resilience
• Zero Impact' on IT resources
• Simple to use with little / no training required
  Easy to hand-over
• No tricky installations or backups
• Fees include set-up and technical support
• Unique 24 x 7 - 365 BC emergency telephone
  support
• Seamless expansion as sites are added

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What Some Have Said
We need thisIt does everything we want it to
do! It has more benefits per than any other
in its class, bar none! How would we possibly
do all this without the Battle Baton? Its
unbelievable that it can do all this for the
money! Were not as prepared as we should be.
So far we may have been just plain lucky. We
need this! Its brilliant! This is rather
clever! Its a no brainer!
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Any Questions? There are also FAQs _at_
www.battlebaton.com