Incident Cost Accounting

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Incident Cost Accounting

• Presenter,
• Area
• Agency

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Agenda

• ICARS History/Status/Purpose
• Uses of ICARS
• ICARS Basics
• Where to get ICARS
• ICARS Demo
• Hands on Exercises

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ICARS History

• 1990--Original development
• 1991-1997--Expansion in FS and States
• 1998-1999--Conversion to Windows, Access
  and Visual Basic
• 2000-2001--Incorporation into I-Suite
• 2003--Conversion to MSDE

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I-Suite Applications
ITS
ICARS
Incident Time System
IRSS
Future Apps
Incident Resource Status System
IAP
Incident Action Plan
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Purpose

• Cost Analysis
• Management Support
• Strategic Planning
• Cost Apportionment/Sharing
• Cost Documentation

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Cost Analysis

• Fire camp vs Motel vs Other
• Spike camp vs Transportation
• Retaining or releasing Lowboys
• Airtankers vs Helicopters
• Type 1 vs Type 2 Helicopters
• Direct vs Indirect Attack

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ICARS Special Reports

• Costs by Agency
• Costs by Contracting Agency
• Costs by Cost Centers
• Sorts by hourly cost
• Helicopter vs Airtankers
• Local resources
• Other breakout designed by the user.

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RESOURCE TABLE FIELDS
Unit Look-Up Table
Contracting Agency Lookup
Kind Look-up Table
Release Date
Agency Look-Up Table
Incident
Assign Date/Check In Date
Any Reference Info
Resource Order Number
Resource Name
EEquipment
Status of the Resource
Be Specific
AAircraft
From IRSS-Not editable
OOverhead
Should be unique
CCommitted
CCrews
DDemobed
SSupplies
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DAILY TABLE FIELDS
Utilization Report
Date
Lock from editing
System Generated
Tied to Cost-share- Also for Reference
How Many?
Number Worked
Cost Level
Calculated
Cost per Unit
EEstimate
From Rate Table
UUser Updated
From ITS
AActual (From ITS)
How are they paid?
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All records can be edited by clicking into the
record
Clicking a column heading will sort that column
Actions affecting the Resources Table entries
Data Filters
Search by Column based on search criteria
Incident
Resource Type
Released/Not Released
To ADD a new record.
To DELETE a record, select it and then click
DELETE
If you want to add a record similar to an
existing one highlight the record and select COPY.
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Actions affecting the DAILY table entries
Creates Daily records from the Assign or Check in
date to the release or current date
Check in date from IRSS. You cant change it but
you can enter an Assign Date to override it.
Updated info will flow down to all days below
Bar to show more/less Daily records
Update ICARS by creating daily records, pulling
in ITS postings or just refreshing your view.
Utilize customized rates as defaults
Check to see the total for the resource selected.
Checkboxes to display the daily table and turn
on/off the flowdown effects
Lock or unlock all Daily records for the selected
resource
Print the existing Resources or Daily Table
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Helicopter Daily Record
If Dropping Retardant show
Other fields for information only
Split Flight Dollars between water or retardant
drops and other tasks
Enter the actual gallons of water or retardant
Split Flight Hours between water or retardant
drops and other tasks
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Standard Graph
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Standard Graph
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Reporting CategoriesThe Incident Category is the
most typically used
You select which incident you want and a date
range, if you dont want the entire incident.
You can select only a subset of the data.
Reporting Screen
Report formatsClick the format you want. Most
used are the Weekly Summary, Daily Summary and
Incident Category Total (for multiple incidents.
Print directly or preview your report
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Weekly Summary Report Daily Cost by
Resource Category
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Weekly Detail Report Daily Cost by
Individual Resource.
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By Kind by Cost Report Will sort
records by Unit Cost
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List Of Kinds
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Rates table includes a standard rate for most
Kinds of resources
Rate Area for use if customized rates were created
Select Kind to see Rates
Rates can be set up for different agencies
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Aircraft Analysis
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Aircraft Analysis
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Aircraft Analysis
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Aircraft Analysis
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Aircraft Analysis Detail Report
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Enter Projection information
Calculates the Quantity and Cost from current day
records in the Resource Table
Uses the Kind table to calculate of People
Projections Module
Only pulls in Direct resource Kinds
User Adjusts the Quantity for future days to
match the appropriate projection
Support costs are not analyzed separately. All
support costs (based on an indicator in the kind
table) are added together and distributed on the
following calculation.
(Current Day Total Support Cost/Current Day Total
Direct Personnel) x Future Day Direct Personnel
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Projected Days
Cost Categories
Projection Report
Support Calculation
Total Projection
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Reference Materials/Help

• Quick Reference Guide
• User Guide
• Website -- www.fs.fed.us/r6/isuite
• Helpdesk

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New Website Location
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Where to get ICARS

• ICARSQuarterly release schedule
• Part of entire I-Suite Installation
• Internet -- www.fs.fed.us/r6/incident
• I-Suite CD Distribution--Limited

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And Finally,
The Psalm of Gates
Blessed Are They That Back Up Their Data For They
Shall Know Not The Wailing And Sobbing of the
Unprotected And Neither Shall Their Childrens
Children Sing Songs of Lamentation and Woe
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Feedback

• Comments
• Suggestions