SQAS Distributors ESADII

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SQAS Distributors / ESAD-II Safety and Quality
Assessment System for Chemical Distributors Pierr
e de Kettenis, CEFIC /Robert Stuyt, FECC
CEFIC Responsible Care Conference Rome November
2004
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SQAS Distributor/ESAD-II is

• A document developed jointly by chemical
  suppliers and distributors for use in one single
  assessment of distributors offering
  simultaneously
• A measurement of the commitment of distributors
  to their Responsible Care programme
• A common tool for suppliers to evaluate, against
  their individual requirements, the safety, health
  and environmental performance of their
  distributor.
• Objective
• Ensure that distribution be carried out in a safe
  and quality manner for the protection of
  employees, the public and the environment.

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Benefits of ESAD

• For the Chemical Industry
• Encourages adoption of uniform quality standards
  -gt reduce risks
• Enhances confidence in chemical products -gt
  sustainability
• For Distributors
• Avoids multiple assessments by individual
  suppliers
• Offers Independent and uniform assessment of
  Responsible Care
• Develop appropriate Improvement plans in
  partnership with suppliers
• For Producers
• Avoid multiple assessments of distributors
• Offers Independent and uniform assessment of HSE
  performance
• Helps in the process of selecting distributors
  and improvement areas

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Why an ESADII?

• ESAD I Background
• ESADI was developed by FECC and CEFIC in 1998
• Less than 50 distributors sites assessed since
  1999 due to
• Absence of appropriate management structure
• Perception FECC regarded ESAD as a good tool
  but lacking of producers commitment and
  inconsistently implemented
• Incomplete coverage of producers HSE requirements
  
• CEFIC FECC expectations
• Transform ESAD into an acknowledged standard
  widely used by the chemical industry and
  demonstrating commitment to Responsible Care
• In 2002 FECC and CEFIC agreed to develop jointly
  an ESAD service structure in line with CEFIC SQAS
  criteria

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What is SQAS ?

• A system to evaluate the quality, safety and
  environmental performance of logistic service
• providers in a uniform manner by single
• standardised assessments carried out by
• independent inspectors

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SQAS / ESAD-II

• SQAS addresses Logistics Service Providers, who
  render transportation services to the Chemical
  Companies.
• ESAD-II addresses Chemical Distributors, who are
  the customers of the Chemical Companies (
  Producers).

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SQAS Coverage

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Pillars of SQAS

• Central management to ensure the integrity of the
  SQAS system is based on 3 pillars
• - Accreditation of assessors
• - Electronic Database of reports
• - Service Group
• Control on quality of the assessors through
• training, accreditation scheme, and quality
  monitoring.
• Better accessibility and transparency of the
• assessment results through electronic
  database.
• SQAS Service Group Provides financial
  resources
• to ensure sustainable operation.

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ESAD II - Agenda

• Management Approach of SQAS Distributor /
  ESAD-II
• The updated Questionnaire
• The Assessment Process and the Database System
• Assessment Process
• The Electronic Database System
• Illustration of some features

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SQAS Distributor / ESAD-II

• Cooperation Producers / Distributors
  (Cefic/FECC)
• Joint Implementation Team
• Project uses the benefits of the 3 pillars of
  SQAS
• Electronic Database System / Pool of Accredited
  Assessors / Service Group Concept
• Service Group concept
• ESAD-II must be fully self-supportive
• Sustainable operation (Management structure and
  funding to cover development and support)
• ESAC are founding members but to be expanded to
  all producers using distributors as
  market-channel.

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ESAD-II management structure/funding
Membership tasks Representatives
producers Representatives distributors Manage and
maintain the protocol, data base, operating
rules, training and assessor skill pool
Steering committee
ESAD service group
Membership deliverable All producer companies
who participate in ESAD Access to data base 1x
year General Assembly
Producers fund the cost of management and
maintenance Distributor pays for the cost of the
assessment
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ESAD-II Service Group

• Objective organisational structure with the
  necessary financial
• resources to ensure the
  sustainable operation of ESAD-II
• Membership open to all chemical companies
• Annual subscription fee to cover development
  and maintenance/
• support costs
• Services provided to members
• - On-line database access to assessment
  reports
• - Network of accredited ESAD-II inspectors
• - Training in adequate use of ESAD-II system

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The new ESAD-II Questionnaire and Guide

• QG with four sections (revised Technical Team
  and subgroups of distributors/producers)
• Distributor Standard Activities (Di) (8
  guiding principles of RC)
• Site Assessment (S)
• Chlorinated Solvents (Cs)
• Food, Cosmetic or/and Pharma (F)
• Translation of full package planned in FR, GER,
  IT and SP.
• All documents will be posted on Website, for
  downloading by distributors and producers
  (assessment preparation). English version
  already posted.

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SQAS Distributor / ESAD-II Questionnaire
8 Guiding Principles
52 Self-Assessment Questions
Approx 250 Questions of ESAD
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SQAS Distributor / ESAD-II Questionnaire

• Di Distr. standard activities
• Legal requirements
• Management of risk
• Policies and documentation
• Provisions for information
• Training
• Emergency Response
• Ongoing improvements
• Community interaction

• S Site assessment
• The site in general
• Bulk discharge
• Pipelines, storage tanks, pump house/pump area
• Gantries for road tank filling
• Drum small pack filling
• Blending
• Packed products storage
• Fire protection management

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SQAS Distributor / ESAD-II Questionnaire

• CS Chlorinated Solvents
• Introduction
• Product Stewardship
• Distribution chain
• Legal requirements guidelines
• Storage
• Repacking/handling
• Bulk transport/loading
• Packed product transport
• Waste management

• F Food, Cosmetics and/or Pharma
• General
• Storage in tanks/silos
• Loading/unloading of unpacked products
• Transportation of unpacked products
• Packaging
• Warehousing shipments of packed products
• Product Stewardship

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Assessment Process
View/Print/Query Report
Chemical Company
Dialogue on improvement process
Distributor
SQAS Database
Add Comments (action programme)
View/Print Reports
Request Assessment
InputReport
Accredited Assessor
SQAS Assessment
Pre-Notification and 2 originals of agreement
Cefic
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Electronic System
TWO PARTS A) Assessor Application This is a
software on the Assessors PC, to complete the
questionnaire and to submit the report to the
internet database. B) Electronic Database of the
Reports This is a website, with a public and a
restricted part with the actual assessment
reports.
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SQAS Distributor / ESAD-II Database
Assessed Distributor (own report)
Assessor Software Application
SQAS Distributor Database www.sqas.org
Service Group members (all reports)
Accredited Assessor
Cefic Administrator
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Electronic Database

• Electronic DataBase of reports on an internet
  website
• Access by the assessed distributor of his own
  report
• Access to users of the chemical companies that
  are
• member of the Service Group. Requires User
• administration.
• Security Rules. Chemical Company sees ALL
  reports,
• unless the distributor has denied access to
  it.
• The assessment remains intellectual property
  of the
• Assessed Distributor, who defines the access
  to it.
• Functionalities for analysis (queries, lists,
  templates)

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Timing in 2004

• Task Timing
• System Design Development Feb/May
• Public Website March
• Assessor Training Accreditation 30June/1July
• Pilot Assessment (Multisol) July
• Acceptance Testing / Documentation / Website July
• Launch Database System August
• (first assessments were registered on DB)
• MOU (Memo. of understanding) Cefic/FECC 15
  October
• Creation of ESAD-II Service Group Oct/Nov

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Conclusions

• ESAD II
• is well structured fully operational
• can be implemented effectively in all countries
• meets the requirements of both distributors and
  suppliers and a suitable indicator of Responsible
  Care
• will get recognition as the number of assessed
  distributors and the number of members of the
  service group increases
• Conditions for success
• Promote ESADII within industries and associations
• http//www.sqas.org presentations press
  releases
• Join SQAS Distributors/ESAD Service Group

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Back up slides

• Electronic system features

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Major features of the SQAS System

• Public and Private partition (Security)
• Public
• System Guidelines
• Questionnaires and Guidelines in all languages
• List of the Assessments
• Members of the ESAD Service Group
• Under Security
• Assessed Company (Distributor)
• Producers
• Facilities of a report view, query, template
• User Access management

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