Research, Evaluation and Accountability Test Coordinator

1
Research, Evaluation and AccountabilityTest
Coordinators Training Series

• Preparing Your Schools
• FCAT SSS Documents
• For Return

2
As You Receive FCAT SSS TEST MATERIALS From The
Test Administrators, Do The Following
___1. Verify that all distributed secure
materials have been returned. Notify the
district coordinator immediately if any secure
materials are missing and complete the necessary
investigation. ___ 2. Make copies of the
records of required administration information
collected by test administrators and file the
copies. (Page 24 of the manual) ___ 3. Verify
that your SSS FCAT Security Log has been
completed correctly. Make a copy for your
files. ___ 4. Remove stray SSS math reference
sheets or science SSS reference sheets/periodic
tables from the test books and answer
documents. ___ 5. Verify that each student has
completed the required information (Student Name,
District/School) in the upper right corner of
the student grid sheet, even if a label has been
affixed in the lower left corner.
3

• ___ 6. Separate the SSS test materials into
  stacks as follows
• Your Schools SSS Answer Documents
• By Grade Level and document type
• Home Education Program SSS Answer Documents
  (49-9998)
• By Grade Level and document type
• McKay Scholarship Program - Private Schools
  (49-3518)
• By Grade Level and document type
• CTC Scholarship Program SSS Answer Documents
  (97-9999)
• Florida K-8 Virtual School Program SSS Answer
  Documents
• Connections Academy (78-0700)
• FL Virtual Academy (79-0801)
• By Grade Level and document type

4

• ___ 6. (continued) Separate the SSS test
  materials into stacks as follows
• All NOT TO BE SCORED documents which includes
• used and unused test books
• unused non pre identified and pre identified
  answer documents
• defective documents
• answer documents with all DNS bubbles gridded
• ___ 7. If a document is NOT TO BE SCORED, verify
  that BOTH DNS bubbles have been gridded. If a
  DNS bubble has been gridded by mistake, verify
  that the DNS bubble has been erased and the
  corresponding UNDO bubble has been gridded and
  place the document in the appropriate stack of
  TO BE SCORED materials.

5

• ___8. Complete a separate
• SSS DOCUMENT COUNT FORM for each grade level
  tested. Page 229 of the manual
• Verify that you have included all documents from
  make-up sessions before you complete the forms.
• DO NOT combine documents for more than one
  document type/grade level under the same SSS
  DOCUMENT COUNT FORM.
• The SSS Count Form is scannable and must not be
  photocopied.
• Place each completed SSS Count Form on top of the
  first stack of TO BE SCORED answer documents.

6

• __9. Complete the SSS Answer Document RETURN
  SUMMARY as instructed below
• Complete only one SSS ANSWER DOCUMENT RETURN
  SUMMARY for students enrolled in your school.
  There are separate SSS ANSWER DOCUMENT RETURN
  SUMMARY Forms for Home Education, McKay
  Scholarship Program and CTC Scholarship
  Programs.
• Transfer the information from each SSS DOCUMENT
  COUNT FORM to the SSS ANSWER DOCUMENT RETURN
  SUMMARY, making sure that the Number of TO BE
  SCORED Documents Returned for each grade level
  and document type is correct.
• Verify that the number of documents returned and
  the number of documents indicated on the SSS
  DOCUMENT COUNT FORMS match the entries on the
  SSS ANSWER DOCUMENT RETURN SUMMARY.
• Maintain a copy of the completed document for
  your records.

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• ___10. Complete the pre identified SSS ANSWER
  DOCUMENT RETURN SUMMARY FORMS which have been
  provided for each school.
• Complete the Number of Answer Documents
  Returned
• The following information has been pre identified
  on all Summary Forms
• District Name and Number
• School Name and Number
• Grade Level and Subject Tested

8
Complete SSS Paper Bands

• __11. Documents for each grade level and
  document type must be paper banded separately.
  You may use more than one SSS Paper Band per
  grade level and document type, if necessary.
  Follow these steps for each paper band you use
• Grid the appropriate grade level and document
  type.
• Write the school name and district/school
  number at the bottom of the SSS Paper Band.
• Count the number of TO BE SCORED documents that
  will be banded in each SSS paper band. Write
  that number under Number of To Be Scored
  Documents Contained in This SSS Paper Band.
• Under Number of Banded Stacks per Document
  Count Form, number the SSS Paper Bands 1 of n,2
  of n, etc., where n is the schools total number
  of banded stacks per SSS Document Count Form.
• Place an SSS paper band around each stack of TO
  BE SCORED answer documents. The SSS Document
  Count Form must be under the paper band on top
  of the stack labeled 1 of n.
• Seal the SSS Paper Band and be sure that it
  securely holds the documents. Do not use
  staples, paper clips, or tape.

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SSS Paper Band
10
Documents for McKay Scholarship Program students
enrolled in Public Schools will be processed by
using the number for the school in which they are
enrolled. Scores for these students will be
returned to your school. TO BE SCORED materials
for McKay Scholarship students enrolled in your
school should be returned with your schools TO
BE SCORED materials.
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Packaging Diagram
12
Process these documents separately from your
schools regular TO BE SCORED documents using the
school number 49-9998. Scores for these students
will be returned to the District Office. Results
will not be aggregated with district or school
data.
13

• ___12. Complete the SSS DOCUMENT COUNT FORM by
  following the directions on the form.
• A separate Count Form must be completed for each
  grade level and document type.
• Do not combine documents for more than one grade
  level/document type under the same SSS DOCUMENT
  COUNT FORM.
• Write Home Education in the space labeled School
  Name instead of your school name.
• In the space labeled District/School Number,
  write
• 49-9998 for Home Education Students
• Place each completed SSS Document Count Form on
  top of the appropriate stack of TO BE SCORED
  Home Education Program documents.

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• ___13. Complete the pre identified SSS ANSWER
  DOCUMENT RETURN SUMMARY FORM which have been
  provided for the Home Education Program.
• Complete the Number of Answer Documents Returned
• The following information has been pre identified
  on all Summary Forms.
• District Name and District Number
• Grade Level Tested and Subject Tested

15
Complete SSS Paper Bands For HomeEducation
Program

• ___ 14. Each grade level and document type must
  be banded separately. You may use more than one
  SSS Paper Band per grade level and document
  type, if necessary. Follow these steps for each
  paper band you use
• Grid the appropriate grade level and document
  type.
• Write the Home Education Program in the space
  labeled School Name instead of your school name.
  In the space labeled District/School number
  write 49-9998.
• Count the number of TO BE SCORED documents that
  will be banded in each SSS paper band. Write
  that number under Number of To Be Scored
  Documents Contained in This Paper Band.
• Under Number of Banded Stacks per Document
  Count Form, number the SSS Paper Bands 1 of n, 2
  of n, etc., where n is the total number of
  banded stacks for Home Education Program
  documents
• per SSS Document Count Form.
• Place a paper band around each stack of TO BE
  SCORED answer documents. Make sure that the SSS
  Document Count Form is under the paper band on
  top of the banded stack labeled 1 of n. Be sure
  that the band securely holds the documents. Do
  not use staples, paper clips, or tape.

16
Process these documents separately from your
schools regular TO BE SCORED documents using the
school number 49-3518. Scores for these students
will be returned to the District Office. Results
will not be aggregated with district or school
data.
17

• ___15. Complete the SSS DOCUMENT COUNT FORM by
  following the directions on the form.
• A separate Count Form must be completed for each
  grade level and document type.
• Do not combine documents for more than one grade
  level/document type under the same SSS DOCUMENT
  COUNT FORM.
• Write McKay Scholarship Program in the space
  labeled School Name instead of your school name.
• In the space labeled District/School Number,
  write
• 49-3518 for McKay Scholarship Students
• Place each completed SSS Document Count Form on
  top of the appropriate stack of TO BE SCORED
  McKay Scholarship Program documents.

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• ___16. Complete the pre identified SSS ANSWER
  DOCUMENT RETURN SUMMARY FORM which has been
  provided for the McKay Scholarship Program.
• Complete the Number of Answer Documents Returned
• The following information has been pre
  identified on all Summary Forms.
• District Name and District Number
• Grade Level Tested and Subject Tested

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Complete SSS Paper Bands For McKay Scholarship
Program (Private Schools)

• __17. Each grade level and document type must
  be banded separately. You may use more than one
  SSS Paper Band per grade level and document
  type, if necessary. Follow these steps for each
  paper band you use
• Grid the appropriate grade level and document
  type.
• Write the McKay Scholarship Program in the
  space labeled School Name instead of your school
  name. In the space labeled District/School
  number write 49-3518.
• Count the number TO BE SCORED documents that
  will be banded in each SSS paper band. Write
  that number under Number of To Be Scored
  Documents Contained in This Paper Band.
• Under Number of Banded Stacks per Document
  Count Form, number the SSS Paper Bands 1 of n,2
  of n, etc., where n is the total number of
  banded stacks for McKay Scholarship Program
  documents per SSS Document Count Form.
• Place a paper band around each stack of TO BE
  SCORED answer documents. Make sure that the SSS
  Document Count Form is under the paper band on
  top of the banded stack labeled 1 of n. Be sure
  that the band securely holds the documents. Do
  not use staples, paper clips, or tape.

20
Process these documents separately from your
schools regular TO BE SCORED documents using the
school number 97-9999. Scores for these students
will be returned to the FDOE Office of
Independent Education and Parental Choice for
distribution, and results will not be aggregated
with your district or school data.
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• ___18. Complete the SSS DOCUMENT COUNT FORM by
  following the directions on the form.
• A separate Count Form must be completed for each
  grade level and document type.
• Do not combine documents for more than one grade
  level/document type under the same SSS DOCUMENT
  COUNT FORM.
• Write CTC in the space labeled District Name
  instead of your district name.
• Leave the School Name blank.
• In the space labeled District/School Number,
  write
• 97-9999 for CTC Scholarship Program
• Place each completed SSS Document Count Form on
  top of the appropriate stack of TO BE SCORED CTC
  Scholarship Program documents.

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• ___19. Complete the pre identified SSS ANSWER
  DOCUMENT RETURN SUMMARY FORM which has been
  provided for the CTC Scholarship Program.
• Complete the Number of Answer Documents Returned
• The following information has been pre
  identified on all Summary Forms.
• District Name and District Number
• Grade Level Tested and Subject Tested

23
Complete SSS Paper Bands For Corporate Tax
Credit (CTC) Scholarship Program

• __20. Each grade level and document type must
  be banded separately. You may use more than one
  SSS Paper Band per grade level and document
  type, if necessary. Follow these steps for each
  paper band you use
• Grid the appropriate grade level and document
  type.
• Write the CTC Scholarship Program in the space
  labeled School Name instead of your school name.
  In the space labeled District/School number
  write 97-9999.
• Count the number TO BE SCORED documents that
  will be banded in each SSS paper band. Write
  that number under Number of To Be Scored
  Documents Contained in This Paper Band.
• Under Number of Banded Stacks per Document
  Count Form, number the SSS Paper Bands 1 of n, 2
  of n, etc., where n is the total number of
  banded stacks for CTC Scholarship Program
  documents
• per SSS Document Count Form.
• Place a paper band around each stack of TO BE
  SCORED answer documents. Make sure that the SSS
  Document Count Form is under the paper band on
  top of the banded stack labeled 1 of n. Be sure
  that the band securely holds the documents. Do
  not use staples, paper clips, or tape.

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___21. Place all Connections Academy TO BE
SCORED answer documents (all grade levels) in
the WHITE envelope marked Connections Academy
and seal it. ___22. Place all Florida
Virtual Academy TO BE SCORED answer documents
(all grade levels) in the WHITE envelope marked
Virtual Academy and seal it.
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You Will Be Preparing The Following Types Of
Boxes For Return To The District Coordinator
Calibration TO BE SCORED Answer Documents BLUE
Labels - Reading Math Due March 14, 2008
Grade 3 Retakes TO BE SCORED Answer Documents
PEACH Labels - Reading Math Due March 24,
2008 Grades 4-10 TO BE SCORED Answer Documents
RED Labels - Reading Math Due March 24,
2008 WHITE Labels - VI Test Materials Due
March 24, 2008 Calibration TO BE SCORED Answer
Documents BLUE Labels - Science Due March
24, 2008
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You Will Be Preparing The Following Types
Of Boxes For Return To The District Coordinator

• Grades 5, 8, 11 TO BE SCORED Answer Documents
• PINK Labels - Science Due March 28, 2008
• NOT TO BE SCORED Materials
• YELLOW Labels Due April 9, 2008
• District Coordinator Box - Create your own Label
• Due the week of April 21-25, 2008
• It is your responsibility to package the
  materials correctly for processing and score
  reporting. Mispacked materials delay the scoring
  and reporting of student results.

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• If your school has been identified as a
  Calibration School, you will receive BLUE labels
  in your return materials kit. Follow these steps
  for preparing your materials for return to the
  District Coordinator
• Place the SSS materials in the boxes according to
  the diagram on page 6 of the Spring 2008 FCAT
  SSS Materials Packaging and Return Instructions.
  You may place materials for more than one grade
  level in a box.
• Place the SSS Answer Document Return Summary for
  Calibration Materials on top of the documents in
  the first box of TO BE SCORED calibration
  materials. Seal the box(es).
• Place the BLUE label anywhere on the top of each
  box. Make sure that packing tape does not cover
  the label.
• Return the BLUE labeled box to the District
  Coordinator.

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Packing The Boxes BLUE Label - Reading Math
Grade 3-10

• Envelopes containing Connections Academy
  Virtual Academy
• Answer Document Return Summary
• Home Ed., McKay Scholarship, and CTC Scholarship
  banded stacks containing, DOCUMENT COUNT FORM,
  and TO BE SCORED documents for each grade
  level/program
• Answer Document Return Summary
• 1. Banded stacks containing your schools
  DOCUMENT COUNT FORM, and TO BE SCORED documents
  by grade level/document type

29
Packing The Boxes Peach Label - Grade 3 and
Retakes

• Envelopes containing Connections Academy
  Virtual Academy
• Answer Document Return Summary
• Home Ed., McKay Scholarship, and CTC Scholarship
  banded stacks containing, DOCUMENT COUNT FORM,
  and TO BE SCORED documents for each grade
  level/program
• Answer Document Return Summary
• 1. Banded stacks containing your schools
  DOCUMENT COUNT FORM, and TO BE SCORED documents
  by grade level/document type

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Packing The Boxes Red Label Grades 4-10

• Envelopes containing Connections Academy
  Virtual Academy
• Answer Document Return Summary
• Home Ed., McKay Scholarship and
• CTC Scholarship banded stacks containing,
  DOCUMENT COUNT FORM, and TO BE SCORED documents
  for each grade level/program
• Answer Document Return Summary
• Banded stacks containing your schools DOCUMENT
  COUNT FORM, and TO BE SCORED documents by grade
  level/document type

31
Packing The Boxes Pink Label Science Grades 5,
8 11

• Envelopes containing Connections Academy
  Virtual Academy
• Answer Document Return Summary
• Home Ed., McKay Scholarship and CTC Scholarship
  banded stacks containing, DOCUMENT COUNT FORM,
  and TO BE SCORED documents for each grade
  level/program
• Answer Document Return Summary
• 1. Banded stacks containing your schools
  DOCUMENT COUNT FORM, and TO BE SCORED documents
  by grade level/document type

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Labeling The Boxes
Place the CORRECT COLORED LABEL on the top of
each box.
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Sealing The Boxes
Points To Remember 1. Make sure the packing
tape does not cover the label. 2. Labels are
scannable and should not be photocopied. 3. Do
not place labels over the meeting point of the
two flaps.
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Preparing LARGE PRINT and BRAILLE Materials For
Return WHITE Label

• Complete the following as soon as testing has
  ended
• Verify that your SSS FCAT Security Log has been
  completed correctly.
• Verify that each student grid sheet has been
  completed correctly or has a student label
  affixed.
• Ensure that the students name and
  district/school number appear in the
  appropriate locations.
• If the test is TO BE SCORED, verify that DNS
  bubble has not been gridded. If a test is NOT
  TO BE SCORED, verify that the corresponding DNS
  bubble has been gridded.

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Preparing LARGE PRINT and BRAILLE Materials For
Return (continued)

• Group each students SSS materials for return.
  Place the following documents for each student
  tested in a separate SSS LARGE PRINT AND BRAILLE
  Materials RETURN ENVELOPE
• Large Print
• Competed SSS Document Count Form
• Large Print SSS Test and Answer Book
• Or
• Large Print SSS Test Book
• Large Print SSS Answer Book
• Braille
• Competed SSS Document Count Form
• Regular Print SSS Answer Document
• Braille SSS Answer Sheets containing student
  responses (separated by subject)
• Braille SSS Test Book
• Regular Print SSS Test Book

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Preparing LARGE PRINT and BRAILLE Materials For
Return (continued)
Note Although you may place documents for
more than one SUBJECT in the same envelope, do
not place documents for more than one STUDENT in
the same envelope. DO NOT place NOT TO BE SCORED
materials in a SSS Large Print and Braille
Materials Return Envelope.
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Complete The LARGE PRINT And BRAILLE Materials
Return Envelope

• Complete an SSS Large Print and Braille Materials
  Return Envelope for each student according to
  the instructions on the envelope. You may place
  doucments for a student in more than one
  envelope. Seal the envelope.
• Complete the SSS Large Print Braille Answer
  Doucment Return Summary Form according to the
  directions on the form, and place it on top of
  the Large Print Braille Materials Return
  Envelopes in the first box of Large Print
  Braille materials.
• Place the appropriate Large Print Braille test
  materials into the boxes in which they arrived,
  according to the diagram on page 273 of the
  manual.
• Return the completed SSS Large Print and Braille
  Materials Return Envelopes and all other
  materials in the original boxes in which they
  arrived, according to the diagram on page 273 of
  the manual.
• Seal the box(es).
• _Place a WHITE label anywhere on the top of each
  box. Labels should not be photocopied.

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Complete The SSS ANSWER DOCUMENT RETURN SUMMARY
FORM For Large Print Braille

• Complete the pre identified SSS ANSWER
  DOCUMENT RETURN SUMMARY FORM which has been
  provided for the Large Print and Braille
  materials.
• Complete the Number of Answer Documents Returned
• The following information has been pre
  identified on all Summary Forms.
• District Name and District Number
• Grade Level Tested and Subject Tested

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Packaging Diagram for Large Print Braille
Materials
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Large Print Braille Materials Box
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Packing NOT TO BE SCORED Materials Yellow Labels

• 1. Place all NOT TO BE SCORED documents in the
  box(es). This would include
• Used and unused Test books
• Unused non-pre identified answer documents
• Pre identified answer documents
• Answer documents with both DNS bubbles gridded
• 2. Seal the box(es).
• 3. Place the YELLOW LABEL on the top of the box
• Return the box(es) to the District Coordinator
  by April 9, 2008

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Packing District Coordinator Only Box(es)

• 1. Place all non-secure materials in the
  box(es). This would include
• Original Security Checklists
• Original SSS FCAT Administration Record form
• Original Records of Attendance
• Original Test Administration Security Logs
• Original Seating Charts
• Original Class Code Rosters
• _Original Student Pre-ID Roster
• _Math Reference Sheets
• _Science Reference Sheets/Periodic Tables

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FCAT CALCULATORS
These may be returned to the District Warehouse
beginning the week of April 21-25, 2008. Band
in stacks of 10 with a rubber band and place a
label on the boxes. Send the boxes to the
attention of Nereida or Veronica Gonzalez. DO
NOT WRITE ON THE CALCULATOR BOXES. USE A BLANK
LABEL.
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NON-SECURE MATERIALS

• 1. Test Administration Manuals (Store at your
  school site until SSS test results are received
  for all students)
• 2. Unused SSS paper bands (trash)
• Unused SSS Document Count Forms (trash)
• Unused Answer Document Return Summary Forms
  (trash)
• 5. Plastic bags from the return materials kit
  (trash)
• Memos and packing slips from CTB (trash)
• 7. Unused return labels (trash)
• 8. Florida Virtual Envelopes (trash)
• 9. Unused student pre-id labels (shred)

45
QUESTIONS
Nereida Gonzalez Testing Technician 407-518-2902
gonzalezn_at_osceola.k12.fl.us