Soup to Nuts

1
Soup to Nuts

• Karen Clark, MS RN
• Lynda Kopishke, MSN RN LNCC
• Dorothy Pollock BS RN

2
Foundation of Chapter Success

• Chapter Leadership
• Chapter Membership
• Maintaining Focus
• Keeping Expectations Realistic
• Meeting/Education
• Finances
• Communication
• Flexibility
• Have Fun!

3
Chapter Leadership

• Leadership team of 3 to 4 dedicated individuals
• Create leadership team that fits YOUR chapter
• Balance board versus committee members
• Recognize volunteers at every opportunity

4
Chapter Leadership

• Develop job and committee descriptions keep
  brief
• Define Expectations
• Do not get caught up in the process
• Ensure opportunity for all volunteers to provide
  feedback
• Remember If volunteers arent having fun, they
  wont keep volunteering

5
Chapter Membership

• Contact AALNC for list of local members in your
  area
• AALNC Members Only Member Directory special
  access for Chapter Leaders
• Offer incentives for non-members to become
  members
• Understand Member Needs ask members regularly

6
Chapter Membership

• Keep current data on members
• Track non-member attendees to create prospect
  database
• Be sure to capture emails for marketing purposes

7
Maintaining Focus

• Does the chapter have a defined and agreed upon
  purpose?
• Is your mission inline with AALNC mission?
• Positive Board culture?
• Membership engaged?

8
Realistic Expectations

• Frequency of Meetings may change based on
  member needs and time of year
• Identify realistic goals to be accomplished
• Conduct a Board Planning Session Annually
• Feel free to update plan based on chapter
  circumstances

9
Planning for Your Chapter

• Conduct a SWOT Analysis
• Strengths
• Weaknesses
• Opportunities
• Threats
• Convert SWOT into 2-4 Deliverables
• Do not over-extend!
• Plan for Goals for 1 Year
• Do not try to be everything to everyone

10
Planning Considerations

• Does the strategy fulfill the overall purpose of
  the organization?
• Are the strategies identified clear and
  achievable?
• Identify what resources are required in advance.
  Can the budget support the strategy? Do you have
  the volunteer resources to see the strategies
  implemented

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Planning Considerations

• Do you have a clear timeline for implementation
  outlined?
• Have you appointed volunteers who will be
  accountable to the board for the implementation?
• How will the progress be communicated back to the
  board?
• Have you determine how you are going to measure
  program success?
• Finally Communicate with your Members

12
Chapter Meeting

• Rotate meeting location to reach all members
• Be flexible in your meeting schedule do not
  become over burdened by monthly meetings
• Stay Focused

13
Chapter Meeting

• Plan in advance
• Get the word out
• Have an agenda
• Keep extras (i.e.audio-visual) simple

14
Chapter Meeting Agenda Items

• Welcome newcomers
• Encourage sharing of Good News among attendees
• Look to local members for speakers
• Allow for networking time
• Provide useful information
• Ask Director-at-Large to submit national update
• Provide updates from Headquarters Monthly Update

15
Chapter Finances

• Maintain independent chapter bank account
• Develop Annual Budget based on planning
• Checks over a pre-determined amount (i.e. 50)
  should require two signatures
• Have Treasurer present bank statements/reports
• Board review and approve Treasurers report

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Chapter Finances - Revenue

• Membership Dues
• Educational Programs
• Advertising
• Sales
• Donations
• Interest

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Chapter Finances - Expense

• Postal
• Telephone
• Printing
• Office Supplies
• Outside Support Services
• Merchandise/Supplies
• Conference/Meeting
• Other

18
Chapter Finances Meeting Expense

• Entertainment
• Exhibitor
• Hotel/Food
• Room Rental
• Speakers (travel, honoraria, misc.)
• Travel
• Special Events

19
Chapter Communication

• Online or email is cost-effective
• Can be done monthly, quarterly, bi-annually
• Focus on content and not format

20
Potential Newsletter Content

• AALNC National information
• Article Reprint (w/ permission)
• Beginners column
• Board minutes
• Calendar of events
• Disclaimer
• Editorial
• Help line of volunteers willing to assist on a
  one-on-one basis
• Industry news
• Meeting highlights

• Notices and announcements
• Officers and group contact information
• Opinions
• Presidents column
• Question and answers
• Product and Book Review
• Schedule of meetings
• Special offers to members
• Spotlight on a member or volunteer-of-the-month
  or
• Welcome to new members

21
Flexibility!

• No one model for all Chapters
• Bylaws constraints? Contact Director-at-Large or
  Headquarters
• May have to adapt annually

22

• The ultimate goal should be doing your best and
  enjoying it.
• -Peggy Fleming

23
Volunteer Resources

• Your DAL
• AALNC Headquarters
• www.aalnc.org Chapter Leader Resource Page
• Online Glossary of Non-Profit Terms
  http//www.npgoodpractice.org/Volunteers/
• Online Non-Profit Library http//www.managementhe
  lp.org/
• Chapter Leader List Serv and other volunteers!