What Is Presentation W

1
What Is Presentation?WM Lecture on Presentation
Techniques

• Aki Shimura
• Faculty of Economics, Keio University
• May 30, 2005

2
WM Program and Me

• Director in 2001
• Had a great summer
• Enjoy this program!
• Need Preparation
• Two Sides of This Program
• Academic Side
• Fun Side
• Main Event on the Academic Side is

3
Final Presentation at WM
4
Final Presentation at WM
5
Final Presentation at WM
6
Final Presentation at WM
7
Lets learn how to give a presentation in
English today!
8
Questions for You!

• First of all, please stand up, everyone!
• Question 1
• Have you given any presentations before?
• Questions 2
• Have you given presentations in English?

9
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• 3. Rehearsals

10
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• 3. Rehearsals

11
Look at Handout, Section 1
What is a presentation?
12
I. What is a presentation?

• A presentation is a kind of communication between
  the speaker and the audience!

Communication!
speaker
audience
13
I. What is a presentation?

• How can you give a presentation as a kind of
  communication with the audience?
• Communicate 3 Kinds of Messages
• 1. Physical Message
• 2. Story Message
• 3. Visual Message

14
I. What is a presentation?

• Communicate 3 kinds of messages!

Physical Message
Visual Message
Story Message
speaker
audience

• What are physical, story, and visual messages???
• Lets look at these messages next.

15
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• 3. Rehearsals

16
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• Three Kinds of Messages to Communicate
• 3. Rehearsals

17
II. Presentation Techniques

• 1. Physical Message
• 2. Story Message
• 3. Visual Message

18
II. Presentation Techniques

• 1. Physical Message
• 2. Story Message
• 3. Visual Message

19
II. Presentation Techniques

• 1. Physical Message
• What is physical message?
• Message your body sends to your audience.
• Body Language
• 4 kinds of physical messages
• (a) Posture
• (b) Eye Contact
• (c) Voice
• (d) Gestures
• Lets look at these physical messages one by one!

20
II. Presentation Techniques

• 1. Physical Message
• (1) Posture
• What is posture?
• It is about how you stand.
• Lets look at some examples! Which looked the
  most academically professional ( persuasive)?
  Why so?
• (i)
• (ii)
• (iii)
• (iv)
• Stand straight with hands in front of you.

21
II. Presentation Techniques

• 1. Physical Message
• (1) Posture Good Examples!!!

22
II. Presentation Techniques

• 1. Physical Message
• (2) Eye Contact
• A presentation is a kind of communication!
• Eye contact in any communication in English
• Eye contact in presentations as communication!
• 3 points to remember about eye contact
• (a) Look at your audience for 3 seconds before
  you begin!
• (b) Look at PEOPLE in all directions!
• (c) Have eye contacts with your audience
  throughout the speech!

23
II. Presentation Techniques

• 1. Physical Message
• (2) Eye Contact Good Examples!

24
II. Presentation Techniques

• 1. Physical Message
• (3) Voice
• Remember two things
• (a) Speak louder than usual (about 150).
• (b) Adjust your speed to your audience.

25
II. Presentation Techniques

• 1. Physical Message
• (4) Gestures
• Remember three points
• (a) Use big gestures.
• (b) Use a variety of gestures.
• (c) Use gestures throughout your speech.

26
II. Presentation Techniques

• 1. Physical Message
• (4) Gestures Good Examples!

27
II. Presentation Techniques

• 1. Physical Message Summary
• 4 kinds of physical messages.
• (1) Posture (1)
• (2) Eye Contact (3)
• (3) Voice (2)
• (4) Gestures (3)

28
Any Questions?
If not, lets practice with physical message for
the next 105 minutes!
29
II. Presentation Techniques

• 1. Physical Message
• 2. Story Message
• 3. Visual Message

30
II. Presentation Techniques

• 1. Physical Message
• 2. Story Message
• 3. Visual Message

31
II. Presentation Techniques

• 2. Story Message
• What is story message?
• Message you communicate with your words,
  sentences, and paragraphs.
• About the structure of your presentation.
• A good ( easy-to-understand) presentation has
  three parts
• (1) Introduction
• (2) Body
• (3) Conclusion

32
II. Presentation Techniques
Figure 1 Three Parts of Your Presentation and
Time
1. INTRODUCTION (10-15)
2. BODY (70-75)
3. CONCLUSION (10-15)

• Lets look at these 3 parts of your presentation!

33
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• Introduction has three parts
• (a) Greeting
• (b) What is topic?
• (c) Overview
• Lets look at these sub-sections.

34
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• (a) Greeting Do 2 things in greeting
• i. Greeting
• ii. Attract audiences attention!
• Why?
• Audience decides whether they will listen to your
  speech or not in the first 10-20 seconds!!!
• How? What did I do?
• Be creative!
• Ask questions, show shocking data/pictures, etc.
• You can also explain why your presentation is
  important for the audience.

35
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• (a) Greeting
• (b) What Is Your Topic?
• Tell your audience what your topic is.
• What is the topic of your Focus Group research?

36
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• (a) Greeting
• (b) What Is Your Topic?
• Tell your audience what your topic is.
• (c) Overview
• Tell us the organization of your presentation by
  using a bullet chart.
• Here is an example of an overview.

37
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• 3. Rehearsals

38
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• (2) Body Remember 2 points
• (a) Use evidence for all your points.
• Evidence
• Numbers, examples
• What evidence can you use in your FG research?
• Use graphs, pictures, tables, etc.
• (b) Use transitional phrases

39
II. Presentation Techniques
Figure 1 Three Parts of Your Presentation and
Time
1. INTRODUCTION (10-15)
2. BODY (70-75)
3. CONCLUSION (10-15)
40
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• (2) Body Remember 2 points
• (a) Use evidence for all your points.
• Evidence
• Numbers, examples
• What evidence can you use in your FG research?
• Use graphs, pictures, tables, etc.
• (b) Use transitional phrases
• e.g.,
• First, second, lastly, etc.
• I have just talked about the first point. Now,
  let me move on to the second point.

41
II. Presentation Techniques

• 2. Story Message
• (1) Introduction
• (2) Body
• (3) Conclusion Do two things!
• a. Summarize Your Presentation with bullet chart
• Here is an example.

42
STORY MESSAGE

• SUMMARY
• Good Presentation Has
• 1. Introduction
• Greeting, Attention-getting, Topic, Overview
• 2. Body
• Use Evidence and Transitional Phrases
• 3. Conclusion
• Summary with Bullet Chart and Thank

43
II. Presentation Techniques

• 1. Physical Message
• 2. Story Message
• 3. Visual Message

44
II. Presentation Techniques

• 1. Physical Message
• 2. Story Message
• 3. Visual Message

45
II. Presentation Techniques

• 3. Visual Message
• What is visual message?
• Message you communicate with visual aids.
• Handouts, posters, and PowerPoint
• You must use PowerPoint in this program.
• You can learn how to use PowerPoint
• ???? (2001). ?PowerPoint???????????????. ???.
• ?????????? (2004). ????PowerPoint 2003?. ?????.

46
Books on Presentation with PP
Sources Amazon.co.jp
47
II. Presentation Techniques

• 3. Visual Message
• What Visuals Can You Use?
• Look at Second Handout!
• Use Visuals Properly!
• Exercise
• Which visual in which section of presentation?
• 1. Introduction
• Greeting and Attention Getting
• Overview
• 2. Body Your Research Data?
• 3. Conclusion
• Summary
• Of course, you can combine these too!!!

48
II. Presentation Techniques

• 3. Visual Message
• Remember 3 points about Visual Message
• 1. Make good ( easy-to-understand) visuals!
• 2. Use them well!
• 3. No plagiarism, please!
• Lets look at these points one by one!

49
II. Presentation Techniques

• 3. Visual Message
• (1) Make good ( easy-to-understand) visuals!
• How?
• Remember two rules
• Rule 1 Show images!
• Rule 2 K.I.S.S.!

50
II. Presentation Techniques

• 3. Visual Message
• (1) Make good ( easy-to-understand) visuals!
• Rule 1 Show images!
• I will show you two visuals with the same data.

51
Which looks better?
Table 1 Attendance for East and North Parks
Figure 1 Attendance for East and North Parks
These examples are taken from Harrington and
LeBeau (1996 89)
52
Which looks better?
Table 1 Attendance for East and North Parks
Figure 1 Attendance for East and North Parks
These examples are taken from Harrington and
LeBeau (1996 89)
53
II. Presentation Techniques

• 3. Visual Message
• (1) Make good ( easy-to-understand) visuals!
• Rule 1 Show images!
• Rule 2 K.I.S.S.
• Keep your Information Short and Simple!
• Look at the following examples.

54
Which looks better?
Bullet Chart 1
Bullet Chart 2

• Scuba Diving Rules
• Always dive with another person, a buddy, so
  that you can watch over each other.
• Remember to calculate bottom time to allow
  enough time for decompression if necessary.
• Dont put your hands on marine animals. You
  could injure them or yourself.

• Scuba Diving Rules
• Dive with a Buddy
• Watch your Bottom Time
• Dont Touch the Marine Life

These examples are taken from Harrington and
LeBeau (1996 90)
55
Which looks better?
Bullet Chart 1
Bullet Chart 2

• Scuba Diving Rules
• Always dive with another person, a buddy, so
  that you can watch over each other.
• Remember to calculate bottom time to allow
  enough time for decompression if necessary.
• Dont put your hands on marine animals. You
  could injure them or yourself.

• Scuba Diving Rules
• Dive with a Buddy
• Watch your Bottom Time
• Dont Touch the Marine Life

These examples are taken from Harrington and
LeBeau (1996 90)
56
II. Presentation Techniques

• 3. Visual Message
• (1) Make good ( easy-to-understand) visuals!
• Rule 1 Show images!
• Rule 2 K.I.S.S.
• Keep your Information Short and Simple!
• So, lets K.I.S.S.!!!
• Now, you know how to make good visuals.
• How can you use them well?

57
II. Presentation Techniques

• 3. Visual Message
• (2) Use Your Visuals Well
• Do the following three things with all your
  visuals
• Step 1 Introduce
• Step 2 Explain
• Step 3 Emphasize
• Let me demonstrate these three steps with the
  following bar graph.

58
3 Steps for Using Visuals Well

• 1. Introduce
• Tell us what the visual is about.
• 2. Explain
• Explain how to read your visual.
• 3. Emphasize
• Emphasize your point ONLY!

Figure 2 Monthly Sales of Cars
59
II. Presentation Techniques

• 3. Visual Message
• (3) No plagiarism, please!
• What is plagiarism?
• It is to use someone elses work without giving
  the person any credit.
• Plagiarism is the worst thing you can do in
  academics.
• Give credits to other peoples work ALWAYS!
• For example, look at these slides one more time!

60
Which looks better?
Table 1 Attendance for East and North Parks
Figure 1 Attendance for East and North Parks
Here is an example of how you give credit
to someone elses work!
These examples are taken from Harrington and
LeBeau (1996 89)
61
Which looks better?
Bullet Chart 1
Bullet Chart 2

• Scuba Diving Rules
• Always dive with another person, a buddy, so
  that you can watch over each other.
• Remember to calculate bottom time to allow
  enough time for decompression if necessary.
• Dont put your hands on marine animals. You
  could injure them or yourself.

• Scuba Diving Rules
• Dive with a Buddy
• Watch your Bottom Time
• Dont Touch the Marine Life

Here is another example of how you give
credit to someone elses work!
These examples are taken from Harrington and
LeBeau (1996 90)
62
II. Presentation Techniques

• Summary
• A presentation is a kind of communication!
• Communicate 3 kinds of messages.
• 1. Physical Message
• Posture, Eye Contact, Gestures, and Voice
• 2. Story Message
• Introduction (greeting and overview)
• Body (with evidence)
• Conclusion (summary and thanking)
• 3. Visual Message
• Make good visuals and use them well
• Any questions?

63
II. Presentation Techniques

• Final Questions on Presentation Techniques
• A presentation is a kind of communication!
• Communicate 3 kinds of messages.
• 1. Physical Message
• 2. Story Message
• 3. Visual Message
• Which message is the most important? Why?
• Answer Physical and Visual gt Story
• Five Senses
• Seeing, hearing, smelling, tasting, and touching
• New information through seeing the most.
• We tend to believe what we see more than what we
  hear.
• Popularity of TV

64
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• 3. Rehearsals

65
MENU

• 1. What is a presentation?
• 2. Presentation Techniques
• 3. Rehearsals

66
III. Rehearsals

• 1. HOW?
• (1) Rehearse with Watch
• (2) Rehearse with ALL Messages
• (3) Until Ready and Confident 150
• 2. WHY?
• Give You Confidence!
• Real Communication with Audience
• A Real Presentation!

67
REFERENCES

• Dale, P. and Wolf, J. C. (1988). Speech
  communication made simple a multicultural
  perspective. White Plains, NY Longman.
• Harrington, D. and LeBeau, C. (1996). Speaking of
  speech basic presentation skills for beginners.
  Tokyo, Japan MacMillan Language House.

68
Any Questions?
69
The End

• Good luck with your
• mid-term presentations
• on Sat., June ?, 2005!!!

Note This PowerPoint file for todays lecture
will soon be available in our web site.