Hawaiis Electronic Prescription Accountability System ePAS

1
Hawaiis Electronic Prescription Accountability
System (ePAS)

• Glen M. Kimura
• PMP Coordinator
• State of Hawaii
• Narcotics Enforcement Division

2
Initial Direction
3
Nevada Board of Pharmacy

• Hawaii Legislature enacted the Electronic
  Prescription Accountability System (ePAS) in
  1997.
• PMP system from the Nevada Board of Pharmacy
  given to the State of Hawaii, Narcotics
  Enforcement Division.
• System was totally MS Access based.

4
Budget/Personnel Issues

• Looked to specialty software developed and in
  use.
• Annual Support/Maintenance fees too costly.
• NAMSDL sponsored technology exhibit in Lexington,
  KY.
• Legislative action needed to raise expenditure
  ceiling.

5
Transactions/Records

• In 2005, collected 700,000 transactions.
• Schedules II through IV being collected.
• In-house data collection preferred.
• Abandoned pursuit of specialty software.

6
New Direction
7
Collaboration

• Mississippi Board of Pharmacy Southern
  Hospitality (Aloha, southern style).
• Mr. Frank Gammill
• Mr. Leland McDivitt
• Database with MS Access front end and Sequel back
  end.
• Website with portal for data up-loads.

8
Other Assistance

• Nevada Board of Pharmacy
• Mr. Keith MacDonald
• Mr. Larry Pinson
• Ms. Joanee Quirk
• California, Bureau of Narcotic Enforcement
• Ms. Kathy Ellis
• Ms. Carla Watkins

9
Query Enhancements

• Patient query by name, by date of birth or by
  identification number.
• Physician query by DEA number.
• Pharmacy query by NABP or NPI number.
• Controlled Substance query by name of product or
  generic name.
• Performance Metrics.

10
Website

• Data up-load portal. Besides collection via the
  web, we utilize FTP, accepts CDs, Floppies and
  Universal Claim Forms.
• Began in-house data collection on February 1,
  2007.

11
Future Enhancements

• More queries.
• Create or enhance utilities for better/quicker
  data collection, processing and cleansing.
• Data collection frequency increased to every
  seven days.
• Change of data format from ASAP 95 to ASAP 2005.

12
Future Enhancements

• 24/7 availability for solicited reports.
• Alert System.
• Informational Postings and links on Website.

13
Summary

• Total transactions/records projected for the year
  2007 is 1.2 million.
• Collecting Schedules II through V.
• Budget issues.
• Need a system?
• Just Ask!

14

• Contact
• Glen M. Kimura
• 3375 Koapaka Street, Suite D100
• Honolulu, HI 96819
• [phone] office
• [phone] fax
• [phone] cellular
• Glen.M.Kimura_at_ned.hawaii.gov