James River Band Boosters Strategic Plan Committee

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James River Band BoostersStrategic Plan Committee

• Maribeth Cowan
• Joe Hegner
• Keith Hurley
• Ann Powell
• Don Schildkamp

May 2009
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Mission

• The JRHS Boosters exist to support the Band
  Director in providing and enhancing the music
  education of JRHS students

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Students by Activity
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Middle School Band Students

• As of April 17, 2009
• Rising 6th grade 100
• Current 6th 135 rising to 7th 94
• Current 7th 77 rising to 8th 52
• Currently, 100 total expected for next years
  Regiment, 30 are rising freshmen
• No real pattern except more drops from larger 6th
  grade classes

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A Little History

• MHS Band gave JRHS half their funds _at_ opening
• 87 students first year 187 the next
• First 3 years, no operating expenses
• Invented Tag Day
• Excellent income from SMG
• Reserves peaked around 200K invested in concert
  uniforms and instruments
• We cant repeat these initial conditions

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Good News - Current Assets

• CDs total 105,120
• 19,666
• 56,972
• 28,482
• Savings/Checking
• 22,000
• No funds obligated/set aside at this time
• A very uncommon and wonderful advantage!

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More Good News

• There are no urgent needs in the following areas
• Uniforms
• Instruments
• Refreshment Stand / Concessions
• Trailers
• Lets plan our best to keep it that way!

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For the Budget

• Uniforms
• Stained/worn bibbers need replacing, perhaps
  40/yr _at_40 each 1600
• Jackets well within life (new in 94), but some
  need replaced, perhaps 10/yr, _at_300 each 3000
• Helmets may be OK for next year with small class
  (Seniors get new ones, Underclassmen get
  hand-me-downs), but some need replacing each year
• Gauntlets are new (2 yrs) and we have plenty
• Plumes, gloves can be replaced a little each year
• Concert attire, girls especially, in need of
  replacement

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For the Budget

• Instruments
• No need for new instruments foreseen
• Instrument refurbishment line item should be
  increased

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For the Budget

• Transportation
• All groups being asked to take on transportation
  expenses
• Band covers for competition maybe athletic dept
  covers for games?
• Refreshment Stand / Concessions
• No needs foreseen at this time
• Trailers
• No needs foreseen at this time, other than normal
  wear tear expenses
• Band covers transportation for inspection unless
  done on site
• Golf Cart
• Band can use school golf cart for Band Camp

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For the Budget

• We need to replace SMG fundraiser

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From our Band Director

• Play at Robious Middle School
• In addition to Elementary Schools each year
• Offset Chaperone Expenses
• In return for accepting tremendous responsibility
  and duties
• Instrument Storage
• Optimize, organize current storage space and
  protect instruments
• Major Band Trip
• E.g. Rose Bowl, Hawaii, or the like
• High Quality Band Room Recording/Playback
• Multiple microphones immediate playback, one or
  group
• Band Camp away from JRHS
• High payoff in return for complex logistics

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From our Band Director

• Scholarships
• Defray high cost for students in true need
• Award based on involvement, contribution,
  attitude
• Laptop Projector
• Compatible with laptop PC
• Music Library
• Easy access for students to music beyond the
  everyday
• Sousaphone cases replacement
• Dozen total, dont need all at once
• Band Room Video Security
• High payoff in return for complex logistics
• Golf Cart

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Conclusions

• JRHS Regiment is financially in a great place
• No urgent or critical financial needs at this
  time
• Well established reserves, though origin will not
  be repeated
• We can wait out the poor economy
• Do only the Must Dos then any Nice to Haves
  we can afford
• Budget/Plan for gradual replacement of expensive
  items, e.g. uniforms, instruments
• Commitment to protecting and growing our reserves
• Strict discipline around Operating Budget
• Should not plan to use reserves for operating
  budget
• Some level of reserves, e.g. 75K, should be
  maintained for unforeseen needs
• If reserves must be used, then plan in the
  Operating Budget to replace as rapidly as
  possible
• Commitment to supporting Guard, Jazz Band, Rapid
  Fire and other enriching band-related activities
• Commitment to maintain the iconic look feel
  of the JRHS Regiment